Executive Assistant

K&L Gates; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Job summary

K&L Gates in Sydney seeks an experienced Executive Assistant to support the Managing Partner, Australia and Director, Regional Administration. You will be a trusted partner, providing comprehensive administrative support, managing confidential information, and liaising with senior stakeholders across the firm.

Responsibilities include diary management, document preparation, travel logistics, and coordination of recruitment activities, with a proactive, organized approach and strong discretion

Qualifications

• Experience supporting senior stakeholders and executives.
• Proficient in Microsoft Office suite.

Responsibilities

• Providing high-level administrative support to the Australian executive leadership team.
• Preparing documentation and correspondence.
• Coordinating executive recruitment activities and associated tasks.
• Diary management and meeting coordination.
• Managing expense reconciliations.
• Coordinating travel arrangements and logistics for domestic and international travel.
• Handling confidential firm information.
• Assisting with general enquiries.

Skills

Executive support

Stakeholder support

Tools

Microsoft Office

Job description

DISCOVERmoreopportunities toDEVELOPyour talentsandTHRIVEin a dynamic legallandscape

Aboutthe role

We areseeking an experienced and enthusiastic Executive Assistant to joinour Sydney office and provide dedicated support to the ManagingPartner, Australia and Director, RegionalAdministration.

This is anexciting opportunity to work closely with key members of ourAustralian executive leadership team. You will be a trustedpartner, providing comprehensive administrative support, managingconfidential and sensitive information, coordinating keyinitiatives and liaising with senior stakeholders across thefirm.

Whatdoes the role involve?

• Providing high-leveladministrative support to members of the Australian executiveleadership team
• Preparing variousdocumentation and correspondence
• Coordination ofexecutive recruitment activities and managing the associatedadministrative tasks
• Diarymanagement and meeting coordination
• Managingexpense reconciliations
• Coordinating travelarrangements and logistics for domestic and internationaltravel
• Handlingconfidential firm information
• Assisting with generalenquiries

Aboutyou

We arelooking for a highly organised, proactive and resourceful ExecutiveAssistant who enjoys working in a fast-paced and collaborativeenvironment.

Thisautonomous role offers a rewarding opportunity to work closely withsenior leaders, partners and staff across the firm. You will bringsound judgement, exceptional attention to detail, strongorganisational skillsand the discretion required to managesensitive and confidential information.

In additionto the above, you will be proficient in the Microsoft Office suiteand have excellent written communication skills. You will also haveexperience supporting senior stakeholders and executives, with theability to manage competing priorities while maintaining a highlevel of professionalism and confidentiality.

Theextras

K&L Gatespromotes equal opportunities for all employees to progress in theircareers.

Initiativesinclude:

• 26weeks’ paid parental leave
• Socialevents - social club and sporting teams
• Salarycontinuance insurance
• Afriendly and supportive working environment

AboutUs

K&L Gatesis a fully integrated global law firm with lawyers located acrossNorth America, Europe, Asia, Australia and the Middle East. InAustralia, we have offices in Sydney, Melbourne, Brisbane andPerth, providing clients with deep local market knowledge supportedby the resources and reach of a global platform.

At K&LGates, collaboration is at the heart of everything we do. Ourlawyers work seamlessly across practices, offices and jurisdictionsto deliver innovative and practical solutions for clients. Wefoster an inclusive, high-performing culture where individuals areempowered to grow their careers while contributing to meaningfulwork for leading organisations across Australia and around theworld.

Doyou like what you see?

Referrals from agencies are not accepted at this time.

K&LGates reserves the right to close advertising earlier at our discretion.

K&LGates is an equal opportunity employer and promotes the safety,wellbeing and inclusion of those with a disability. We welcomeapplications from people who have an Indigenous and/or culturallyand linguistically diverse background.