Executive Assistant

Training Alliance Group; Perth; In loco; AUD 65.000 - 90.000; Tempo pieno

Vantaggi offerti da questo lavoro

Performance incentives

Employee recognition program

Induction program

Refer-a-Friend program

Employee Assistance Program (EAP)

Salary sacrifice – Super

Professional development days

Ongoing learning & development

Cash out annual leave

Annual leave in advance

Descrizione del lavoro

Training Alliance Group (TAG) is seeking an experienced Executive Assistant to provide high-level administrative support to the Directors in our Western Australia office. You will manage calendars, coordinate travel, prepare board papers, and ensure timely handling of reports and correspondence with discretion and professional judgment.

Key requirements include advanced MS Office skills, superb written and verbal communication, and the ability to prioritise tasks and work independently.

Competenze

• Proven proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Excellent knowledge of administrative systems and procedures.
• Strong written communication with attention to detail.
• Effective verbal communication and ability to liaise with senior executives.

Mansioni

• Provide administrative and secretarial support to the Directors.
• Prioritise and ensure that reports, business papers and correspondence are dealt with efficiently and promptly.
• Maintain Director’s diary and organise travel and other related arrangements.
• Filing, preparation, collation and distribution of supportive documentation, notes and correspondence.
• Advise the Directors of matters requiring personal attention, with deadlines, and preparing relevant documentation.
• Take notes or minutes of meetings as required.
• Check agenda and supportive documents and notes.
• Identify follow-up actions arising from notes.
• Assist in maintaining documentation of office policy and procedures.

Conoscenze

MS Office

Administrative systems

Written comms

Verbal comms

Prioritisation

Independent worker

Client focus

Proactive attitude

Discretion

Meet deadlines

Descrizione del lavoro

• Provide administrative and secretarial support to the Directors.
• Prioritise and ensure that reports, business papers and correspondence are dealt with efficiently and promptly.
• Maintain Director’s diary and organise travel and other related arrangements.
• Filing, preparation, collation and distribution of supportive documentation, notes and correspondence.
• Advise the Directors of matters requiring personal attention, with associated deadlines, and preparing relevant documentation.
• Deal with matters requiring attention, or refer them to the appropriate person in the absence of the Director.
• Take notes or minutes of various Board, Executive Management, stakeholders and other meetings when required.
• Check agenda and supportive documents and notes.
• Check details in all paperwork working with others as necessary.
• Identify and take any follow up action arising from the notes that are required.
• Assist in the maintenance of documentation of the office policy and procedures manual.
• Provides administrative support to other senior staff members as required.
• Carry out special projects as allocated by Directors.
• Review administrative operating practices and implement improvements where necessary.
• Train, mentor and supervise other support staff.

HSEQ Responsibilites:

• Accurate and timely reporting of incidents and hazards through the designated HSEQ system
• Engagement in continuous improvement practices to support the ongoing development of the business
• Respond to actions and tasks raised to resolve and support HSEQ items
• Participate in HSEQ meetings and training sessions as required
• Always work in a safe and responsible manner

Selection Criteria:

• Proficiency in the use of Microsoft Office products, in particular Word, Excel, PowerPoint and Outlook, with accurate word processing and data entry skills.
• Excellent knowledge of administrative systems and procedures, and proficiency with office technology.
• Highly developed written communications skills and excellent attention to detail.
• Effective verbal communication and interpersonal skills, with the ability to liaise with people at senior executive positions
• Ability to prioritise, organise and complete work within established deadlines, and to maintain a consistent level of professionalism.
• An ability to work unsupervised.
• Strong client focus and genuine desire to assist team members.
• A proactive approach to resolving queries and problems.
• A can-do attitude, flexible and mature approach to work tasks, and a willingness to learn.
• Sensitivity to confidential matters

About Training Alliance Group (TAG)

Training Alliance Group (TAG) is a leading provider of employment and training services across Western Australia and a footprint in New South Wales. Through a range of government funded programs, including Workforce Australia, Inclusive Employment Australia, Transition to Work, Parent Pathways, Employability Skills Training and Self-Employment Assistance. TAG helps individuals overcome barriers and achieve long-term employment. Partnering with Registered Training Organisations (RTOs), ABV Training & Consulting (ABV) and Mining, Transport & Construction Services (MTACS), TAG also delivers nationally recognised vocational education in industries like business, construction, and community services. With a strong focus on inclusion, quality, and real outcomes, TAG is committed to building futures through meaningful support, training, and job opportunities.

Why Join TAG?

At Training Alliance Group, we value our people and invest in their growth, wellbeing, and success. When you join us, you’ll enjoy a range of benefits, including:

• Performance Incentives – Be rewarded for achieving great outcomes
• Employee Recognition Program – Celebrate milestones and success stories
• A well-structured fully supported induction program, with further development and training provided
• Refer-a-Friend Program – Earn rewards for helping us grow our team
• Employee Assistance Program (EAP) – Free, confidential wellbeing support
• Salary Sacrifice – Super – Maximise your superannuation benefits
• Professional Development Days – Dedicated time to focus on your growth
• Ongoing Learning & Development – Access training to build your skills and career
• Cash Out Annual Leave – Flexibility to suit your lifestyle and needs
• Annual Leave in Advance – Extra support when life requires it

Make an Impact. Grow Your Career. Change Lives.

Join a respected and expanding organisation where your work truly matters. At TAG, you’ll collaborate with supportive leaders, contribute to community-impacting initiatives, and thrive in a dynamic, purpose-driven environment.

TAG is an Equal Opportunity Employer.

We welcome applicants from all backgrounds, we welcome applications from Aboriginal and Torres Strait Islander people, applicants from culturally and linguistically diverse backgrounds, the LGBTIQ+ community and applicants who have a disability.

If you need adjustments during the recruitment process, please let us know — we’re committed to a fair and inclusive experience for all.

Join TAG and make a lasting difference - one career at a time.