Executive Assistant

Coca-cola European Partners; North Sydney Council; On-site; AUD 90,000 - 115,000; Full time

Job summary

Coca-Cola Europacific Partners is hiring two full-time Executive Assistants based in North Sydney to provide high-level support to multiple Vice Presidents in a fast-paced executive environment.

You will manage complex calendars, coordinate meetings and travel, prepare materials for decision-making and build strong relationships with internal and external stakeholders.

Qualifications

• Experience supporting senior executives in a fast-moving environment.
• Exceptional organisational and time management skills.
• Strong stakeholder management and relationship-building capability.
• Excellent written and verbal communication skills.
• Advanced proficiency across Microsoft Office and digital productivity tools.
• High attention to detail and the ability to handle confidential information with professionalism and discretion.
• Strong business acumen and the ability to exercise sound judgement.
• The ability to work independently, adapt quickly and remain calm under pressure.
• Experience using AI-enabled technologies will be highly regarded.

Responsibilities

• Manage complex calendars, executive priorities and support activities across multiple Vice Presidents.
• Coordinate internal and external meetings, leadership forums, town halls and business events.
• Organise domestic and international travel, including detailed itineraries and supporting documentation.
• Prepare presentations, reports, briefing packs and meeting materials to support executive decision-making.
• Act as a trusted point of coordination, managing requests and ensuring executive time is aligned to business priorities.
• Build strong relationships with internal and external stakeholders and support effective communication across the business.
• Coordinate leadership initiatives, off-sites, events and special projects.
• Identify opportunities to improve processes, productivity and ways of working through technology and innovation.

Skills

Executive support

Organisational skills

Stakeholder management

Communication

MS Office

Discretion

Business acumen

Independence

AI tools familiarity

Tools

Microsoft Copilot

Job description

We are Coca-Cola Europacific Partners (CCEP). We have 39,000 people serving 4 million customers in 31 markets. We combine the strength andscaleof a large, multi-national business withanexpert, local knowledge of the customers we serve and communities we support. We invest, employ, manufacture, and distribute locally.

The Opportunity

Join CCEP as an Executive Assistant, providing high-level support to multiple Vice Presidents in a dynamic, collaborative and fast paced executive environment. This is a highly visible role where your organisation, judgement and ability to build trusted relationships will make a real impact.

As a trusted business partner, you’ll help senior leaders manage competing priorities, stay focused on strategic activity and keep important business rhythms running smoothly. You’ll work closely with leaders, teams and stakeholders across CCEP, using your initiative, discretion and attention to detail to help things move forward.

We are recruiting for two full-time positions based in our North Sydney office: one permanent role and one 12-month fixed-term contract.

Key Responsibilities

• Manage complex calendars, executive priorities and support activities across multiple Vice Presidents.

• Coordinate internal and external meetings, leadership forums, town halls and business events.

• Organise domestic and international travel, including detailed itineraries and supporting documentation.

• Prepare presentations, reports, briefing packs and meeting materials to support executive decision-making.

• Act as a trusted point of coordination, managing requests and ensuring executive time is aligned to business priorities.

• Build strong relationships with internal and external stakeholders and support effective communication across the business.

• Coordinate leadership initiatives, off-sites, events and special projects.

• Identify opportunities to improve processes, productivity and ways of working through technology and innovation.

About You

You are an experienced Executive Assistant who enjoys partnering with senior leaders and creating structure in a dynamic environment. You are proactive, highly organised and comfortable managing competing priorities while building strong relationships across a complex stakeholder environment.

In addition, you will have:

• Previous experience supporting senior executives in a complex and fast-moving environment.

• Exceptional organisational, planning and time management skills.

• Strong stakeholder management and relationship-building capability.

• Excellent written and verbal communication skills.

• Advanced proficiency across Microsoft Office and digital productivity tools.

• High attention to detail and the ability to handle confidential information with professionalism and discretion.

• Strong business acumen and the ability to exercise sound judgement.

• The ability to work independently, adapt quickly and remain calm under pressure.

• Experience using Microsoft Copilot or other AI-enabled technologies will be highly regarded.

What We Offer

• Work with one of the world's most recognisable brands.

• Enjoy a generous monthly product allowance and access to discounted staff purchasing on a wide range of CCEP products.

• Access 700+ exclusive discounts across groceries, fitness, leisure, travel and retail through our Cheers Rewards & Recognition platform.

• Shape your future with access to learning, development and career progression opportunities locally and across our global network.

• Build your financial future through our Employee Share Purchase Plan, with the opportunity to own part of the business you help grow.

• Enjoy wellbeing support through purchased leave options and access to Employee Assistance Programs for you and your family.

• Be part of a people-first culture that celebrates diverse talent, recognises success and gives back to local communities through paid volunteering opportunities.

Coca-Cola Europacific Partners is committed to an inclusive, equitable and safe workplace where everyone is supported. If you need any accessibility adjustments during the process, please let us know. Your wellbeing matters to us.

When you join CCEP, you're stepping into a global organisation known for developing exceptional talent. We invest deeply in learning, mobility and long term growth, creating an environment where your ambition is backed and your career can thrive. #S-DNI