Executive Assistant

Princess Polly Online Pty Ltd; Gold Coast City; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Competitive salary package

Flexible working arrangements

Parental leave and family planning

Employee discount program

Office in Burleigh Heads, renovated

Team social activities

Monthly birthday celebrations

Job summary

Princess Polly Online Pty Ltd is seeking an Executive Assistant to partner with our Chief Merchandising Officer in Burleigh Heads, Queensland. You will manage calendars, coordinate meetings and travel, and support recruitment and onboarding for the Merch team.

The role requires 3+ years of EA experience, superb organisational and communication skills, and the ability to stay calm under pressure. Enjoy flexible arrangements, a vibrant office, and a culture that celebrates team success.

Qualifications

• 3+ years’ experience as an Executive Assistant or in a similar role.
• Strong Google Suite skills and a knack for learning new systems quickly.
• A proactive, solutions-focused mindset.
• Top-notch organisational skills and the ability to juggle multiple priorities.
• Strong written and verbal communication skills, with a polished and professional style.
• Discretion and trustworthiness when handling confidential information.
• A positive, team-oriented attitude with the flexibility to adapt and stay calm under pressure.

Responsibilities

• Own calendar, inbox, and meeting management, keeping things on schedule.
• Prepare and polish presentations, reports, and key communications for leadership meetings and company-wide moments.
• Coordinate travel, expenses, and budgets to keep our team on time and on budget.
• Support the Merch team with recruitment, onboarding, org chart maintenance, and admin processes.
• Manage tools, systems, and subscriptions, ensuring everything is up to date and running smoothly.
• Play a big part in team culture, from monthly sample sale “Sip & Shops” to seasonal celebrations and recognition moments.
• Jump into ad-hoc projects, problem-solve, and help the CMO stay focused on strategic priorities.

Skills

EA experience

Organisational skills

Communication

Proactive mindset

Discretion

Multi-tasking

Team player

Learning quickly

Tools

Google Suite

Job description

Executive Assistant

Princess Polly Online Pty Ltd Burleigh Heads, Queensland, Australia

About this position

Princess Polly is the global fashion brand at the forefront of trend-driven, lower impact and accessible apparel. Established as an online force in the Australian retail scene in 2010, Princess Polly quickly became the clothing brand found in every influencer haul, viral TikTok, Instagram OOTD and celeb street looks. Now, one of the fastest-growing online women's fashion brands in the USA, Princess Polly has been delivering the best online shopping experience to customers worldwide for over 10 years.

As a part of A.K.A Brands; we are a global player with offices located in Los Angeles and Australia’s Gold Coast. With big plans ahead, we're always on the hunt for new talent to join our global team.

At Princess Polly, we’re all about moving fast, staying on trend, and creating unforgettable moments for our customers. We’re searching for an Executive Assistant to partner with our Chief Merchandising Officer (CMO) and ensure the smooth running of our Merchandising department.

This is your chance to step into a pivotal role, the ultimate backstage pass where you’ll be the trusted right hand to the CMO. You’ll keep priorities on track, manage calendars, coordinate key milestones, and support team culture initiatives that bring our Polly DNA to life. If you’re highly organised, detail-driven, and love being the go‑to person who makes everything happen, we want to hear from you.

What you'll do

• Own calendar, inbox, and meeting management, keeping things on schedule.
• Prepare and polish presentations, reports, and key communications for leadership meetings and company-wide moments.
• Coordinate travel, expenses, and budgets to keep our team on time and on budget.
• Support the Merch team with recruitment, onboarding, org chart maintenance, and admin processes.
• Manage tools, systems, and subscriptions, ensuring everything is up to date and running smoothly.
• Play a big part in team culture, from monthly sample sale “Sip & Shops” to seasonal celebrations and recognition moments.
• Jump into ad-hoc projects, problem-solve, and help the CMO stay focused on strategic priorities.

What you'll bring

• 3+ years’ experience as an Executive Assistant or in a similar role.
• Strong Google Suite skills and a knack for learning new systems quickly.
• A proactive, solutions-focused mindset.
• Top-notch organisational skills and the ability to juggle multiple priorities.
• Strong written and verbal communication skills, with a polished and professional style.
• Discretion and trustworthiness when handling confidential information.
• A positive, team-oriented attitude with the flexibility to adapt and stay calm under pressure.

What success looks like

• The CMO’s time, priorities and schedule are managed seamlessly.
• Meetings, milestones and communications are organised, polished and on track.
• Team operations, admin and onboarding run smoothly and efficiently.
• Team culture initiatives bring our Polly DNA to life.
• You stay one step ahead, proactively solving problems and keeping everything running behind the scenes.

We recognise that asking you to give 100% of yourself on a daily basis requires us to offer an amazing opportunity.

• Competitive salary package.
• Flexible working arrangements.
• Access to a best in class parental leave and family planning program.
• Exceptional employee discount program.
• A stunning newly renovated office in beautiful Burleigh Heads;
• Work as part of a team of dedicated individuals focused on doing their best each day.
• Staff social activities.
• Monthly birthday celebrations.

Aside from the amazing array of tangible benefits and perks, Princess Polly offers you the chance to make an impact on a fast growing, global business. You have the opportunity to pursue your passion and plan your own future as part of our team!.

Princess Polly is an Equal Opportunity Employer (EOE) We're committed to a diverse and inclusive workplace and encourage applicants from all walks of life. Come join us, different makes us better.

#PrincessPolly #PursueYourPassion #PrincessPollyCareers