Executive Assistant

Princess Polly; Gold Coast City; On-site; AUD 95,000 - 120,000; Full time

Benefits offered by this job

Competitive salary

Flexible working arrangements

Parental leave program

Employee discount

Burleigh Heads office

Staff social activities

Birthday celebrations

Job summary

Princess Polly, a fast-growing global fashion brand, is seeking an Executive Assistant to partner with the Chief Merchandising Officer (CMO) on the Gold Coast. You’ll manage calendars, prepare key presentations, coordinate travel and budgets, and support recruitment and admin for the Merch team.

Ideal candidates have 3+ years’ EA experience, strong Google Suite proficiency, and a proactive, discreet, team-driven approach to keeping priorities on track in a dynamic fashion environment.

Qualifications

• 3+ years’ experience as an Executive Assistant or in a similar role.
• Strong Google Suite skills and ability to learn new systems quickly.
• Proactive, solutions-focused mindset with top-notch organisational skills.
• Excellent written and verbal communication, professional style.
• Discretion and trustworthiness with confidential information.

Responsibilities

• Own calendar, inbox, and meeting management for the CMO.
• Prepare polished presentations, reports, and communications for leadership.
• Coordinate travel, expenses, and budgets for the team.
• Support Merch team with recruitment, onboarding, and admin tasks.
• Maintain tools, systems, and subscriptions; keep them up to date.
• Contribute to team culture through events and celebrations.

Skills

EA experience

Google Suite

Proactive mindset

Organisational skills

Communication skills

Discretion

Team player

Tools

Google Suite

Job description

Princess Polly is the global fashion brand at the forefront of trend-driven, lower impact and accessible apparel. Established as an online force in the Australian retail scene in 2010, Princess Polly quickly became the clothing brand found in every influencer haul, viral TikTok, Instagram OOTD and celeb street looks. Now, one of the fastest-growing online women's fashion brands in the USA, Princess Polly has been delivering the best online shopping experience to customers worldwide for over 10 years.

As a part of A.K.A Brands; we are a global player with offices located in Los Angeles and Australia’s Gold Coast. With big plans ahead, we're always on the hunt for new talent to join our global team.

At Princess Polly, we’re all about moving fast, staying on trend, and creating unforgettable moments for our customers. We’re searching for an Executive Assistant to partner with our Chief Merchandising Officer (CMO) and ensure the smooth running of our Merchandising department.

This is your chance to step into a pivotal role, the ultimate backstage pass where you’ll be the trusted right hand to the CMO. You’ll keep priorities on track, manage calendars, coordinate key milestones, and support team culture initiatives that bring our Polly DNA to life. If you’re highly organised, detail-driven, and love being the go-to person who makes everything happen, we want to hear from you.

What you'll do

• Own calendar, inbox, and meeting management, keeping things on schedule.
• Prepare and polish presentations, reports, and key communications for leadership meetings and company-wide moments.
• Coordinate travel, expenses, and budgets to keep our team on time and on budget.
• Support the Merch team with recruitment, onboarding, org chart maintenance, and admin processes.
• Manage tools, systems, and subscriptions, ensuring everything is up to date and running smoothly.
• Play a big part in team culture, from monthly sample sale “Sip & Shops” to seasonal celebrations and recognition moments.
• Jump into ad-hoc projects, problem-solve, and help the CMO stay focused on strategic priorities.

What you'll bring

• 3+ years’ experience as an Executive Assistant or in a similar role.
• Strong Google Suite skills and a knack for learning new systems quickly.
• A proactive, solutions-focused mindset.
• Top-notch organisational skills and the ability to juggle multiple priorities.
• Strong written and verbal communication skills, with a polished and professional style.
• Discretion and trustworthiness when handling confidential information.
• A positive, team-oriented attitude with the flexibility to adapt and stay calm under pressure.

What success looks like

• The CMO’s time, priorities and schedule are managed seamlessly.
• Meetings, milestones and communications are organised, polished and on track.
• Team operations, admin and onboarding run smoothly and efficiently.
• Team culture initiatives bring our Polly DNA to life.
• You stay one step ahead, proactively solving problems and keeping everything running behind the scenes.

We recognise that asking you to give 100% of yourself on a daily basis requires us to offer an amazing opportunity.

• Competitive salary package.
• Flexible working arrangements.
• Access to a best in class parental leave and family planning program.
• Exceptional employee discount program.
• A stunning newly renovated office in beautiful Burleigh Heads;
• Work as part of a team of dedicated individuals focused on doing their best each day.
• Staff social activities.
• Monthly birthday celebrations.

Aside from the amazing array of tangible benefits and perks, Princess Polly offers you the chance to make an impact on a fast growing, global business. You have the opportunity to pursue your passion and plan your own future as part of our team!.

Princess Polly is an Equal Opportunity Employer (EOE) We're committed to a diverse and inclusive workplace and encourage applicants from all walks of life. Come join us, different makes us better.

#PrincessPolly #PursueYourPassion #PrincessPollyCareers