Executive Assistant

Transport Accident Commission (TAC); Geelong; Hybrid; AUD 86,000 - 106,000; Full time

Job summary

The Transport Accident Commission (TAC) invites applications for an Executive Assistant in Geelong or Melbourne with flexible hybrid working. The role provides confidential admin support to the Executive General Manager, Marketing & Behaviour Change, and includes managing diaries, meetings, documentation, and financial administration.

You will work closely with senior leaders, coordinate priorities, and help ensure the smooth operation of a fast-paced division.

Qualifications

• Experienced executive support professional delivering confidential administrative assistance to senior leaders.
• Proactive, highly organised with strong attention to detail and deadlines.
• Ability to build trusted relationships with internal and external stakeholders.

Responsibilities

• Provide high-level confidential admin support to the Executive General Manager, Marketing & Behaviour Change.
• Manage complex diaries, coordinate meetings and executive priorities.
• Prepare high-quality documentation and coordinate with Finance on invoices and budget tracking.
• Ensure smooth operation of a fast-paced division and cross-functional coordination.

Skills

Executive support

Highly organised

Relationship building

Job description

Executive Assistant

• Employment type: Full time, permanent role
• Location: Geelong or Melbourne with flexible hybrid working
• Salary: Offering a competitive starting base salary of $96,000 plus super and benefits

When you work at the TAC, what you do matters.

At the Transport Accident Commission (TAC), our purpose is to care for the lives of everyone who travels on Victoria’s roads. Every day, we contribute to better recovery outcomes for clients and safer journeys across Victoria.

As an Executive Assistant, you’ll Make Every Day Matter by translating strategy into action, strengthening organisational capability, and providing the expertise and thought leadership to help us create impact.

To learn more about the TAC and our work, visit our website.

About the opportunity.

The Executive Assistant provides high-level, confidential administrative and operational support to the Executive General Manager, Marketing & Behaviour Change.

This is a pivotal role that helps enable the smooth operation of a fast-paced division. You will manage complex diaries, coordinate meetings and executive priorities, prepare high-quality documentation, and ensure key activities across the division run efficiently.

Working closely with senior leaders, you will act as a trusted point of coordination for the division, managing competing priorities, maintaining workflow during leadership absences, and ensuring information, communications and decisions flow smoothly. The role also supports financial administration, including invoice management, budget tracking and coordination with Finance to monitor divisional expenditure.

Success in this role requires strong judgement, discretion and attention to detail. You will be proactive, highly organised and comfortable working in a dynamic environment where priorities can shift quickly.

About the Team

This role sits within the Marketing & Behaviour Change division, which is responsible for delivering strategic marketing, stakeholder engagement and behaviour change initiatives that support the TAC's road safety objectives. The division engages, educates and influences the community, stakeholders and employees to promote safer road user behaviours, strengthen the TAC's reputation as a trusted voice in road trauma reduction, and contribute to reducing deaths and serious injuries on Victorian roads.

You will work closely with the leadership team and collaborate with Executive Assistants and stakeholders across the organisation to ensure a consistent and professional approach to executive support. You will report to the Executive General Manager, Marketing & Behaviour Change who is collaborative, outcome-focused and coaching-oriented.

What you’ll bring.

At the TAC, high performance is about turning purpose into action, and action into impact. Here’s what that looks like as an Executive Assistant:

• Experienced Executive Support Professional

You have demonstrated experience providing executive administrative support to senior leaders in complex organisations. You are confident managing diaries, coordinating meetings and events, preparing documents and ensuring leaders are well supported in a high-pressure environment.

• Highly Organised & Detail-Oriented

You are proactive and organised, with a strong eye for detail and the ability to manage competing priorities and deadlines. You are comfortable working independently, exercising initiative and ensuring tasks are completed accurately and efficiently.

• Trusted Relationship Builder

You build strong working relationships with internal and external stakeholders and communicate with professionalism and discretion. Collaborative and adaptable, you support teams across the organisation and ensure priorities are clearly understood and enabled.

Why work at the TAC.

• See the impact you create. Influence how TAC performs by shaping decisions, strengthening capability and shaping organisational change.
• Be recognised for what you contribute. Work alongside leaders and teams across TAC, bringing expertise, judgement, and constructive challenge where it matters most
• Grow your capability. Build your expertise through meaningful work, challenging opportunities, and continuous learning, and grow your career in a culture that encourages improvement and curiosity.
• Take pride in work that matters. Build a long-term career with one of Victoria’s most trusted public insurers where your work creates meaningful organisational impact.
• Be rewarded for great work. We offer a range of employee benefits to support your wellbeing, career and life outside of work.

A safe and inclusive place to work.

At the TAC, we’re committed to building a workplace where everyone is respected, supported, and able to perform at their best. We believe diverse perspectives strengthen our organisation and help us create better outcomes for all Victorians. We welcome people of all backgrounds, experiences, and perspectives, and encourage applications from Aboriginal and Torres Strait Islander peoples, people with disability, culturally diverse communities, women, gender‑diverse people, and members of the LGBTIQ+ community.

Child safety.

At the TAC, we are committed to the safety of children and young people. For more information regarding our commitment to child safety, please visit website.

This role will require you to have a valid Working with Children Check.

Ready to Make Every Day Matter?

Applications for this role close at 11:55pm on Monday the 23rd of November.

For more information

read the attached Position Description, or contact Nicola McLennan, Talent Acquisition Specialist at [e-mail] for a confidential discussion.

Position Description - Executive Assistant.pdf