Executive Assistant

Mineral Resources; City Of Stirling; On-site; AUD 90,000 - 120,000; Full time

Job summary

Mineral Resources is seeking a highly organised Executive Assistant to provide high-level support to the Director, Technical Services. This role offers exposure to exploration, mine planning, environmental approvals, heritage and more within a broad technical portfolio.

You will manage diaries, prepare meetings, coordinate governance papers, and help ensure timely delivery of strategic initiatives across corporate and site teams.

Qualifications

• Proven experience supporting a senior executive in Mining and Resources.
• Demonstrated ability to manage demanding diaries, travel, meetings and frequently changing priorities.
• Excellent organisation, planning and time-management skills.
• Strong written communication skills and experience preparing professional correspondence, reports, presentations and meeting materials.
• Exceptional discretion handling confidential information and taking initiative.

Responsibilities

• Managing a complex diary, meetings, priorities, correspondence and domestic travel across multiple sites and offices.
• Preparing the Director for key meetings, site visits, decisions and leadership commitments.
• Coordinating Board and Board Committee papers, ensuring submissions meet governance calendars, templates and document-control requirements.
• Preparing and coordinating executive reports, presentations, meeting materials, budgets, forecasts, workforce plans and strategic-planning documentation.
• Coordinating leadership meetings, technical forums, workshops, offsites and cross-functional working groups.
• Tracking actions, maintaining visibility of due dates and following up with stakeholders to support timely delivery.
• Coordinating review and approval of departmental communications, capital approvals and contract execution requests.
• Arranging travel, accommodation, site access, inductions, meeting logistics and event requirements.
• Processing expenses, purchase orders and invoices in accordance with company policy.
• Acting as a professional first point of contact for internal and external stakeholders.
• Building strong relationships across geographically dispersed technical, operational and corporate teams.

Skills

Diary management

Stakeholder management

Written communication

Independent initiative

Microsoft Office

Tools

SharePoint

Coupa

SuccessFactors

DocuSign

Nitro PDF Pro

AI productivity tools

Job description

• Work closely with the Director Technical Services and gain exposure to a diverse portfolio spanning exploration, mine planning, environmental approvals, heritage, geotechnical engineering, water and tailings.
• Take ownership of executive coordination, governance papers, strategic planning, travel, events and leadership priorities in a fast-paced, high-trust environment.
• Help connect corporate and site-based teams, supporting the safe, compliant and responsible delivery of major technical and operational initiatives.

MinRes can offer

• Work closely with the Director Technical Services and gain exposure to a diverse portfolio spanning exploration, mine planning, environmental approvals, heritage, geotechnical engineering, water and tailings.
• Take ownership of executive coordination, governance papers, strategic planning, travel, events and leadership priorities in a fast-paced, high-trust environment.
• Help connect corporate and site-based teams, supporting the safe, compliant and responsible delivery of major technical and operational initiatives.

The Opportunity

We are seeking a highly organised, discreet and proactive Executive Assistant to provide high-level support to our Director, Technical Services.

This is a unique opportunity to work at the centre of a broad and technically diverse portfolio, supporting leadership across exploration and geology, environmental approvals and heritage, strategic planning, mine planning, water, geotechnical engineering, tailings, and platforms and products.

As a trusted partner to the Director and Technical Services leadership team, you will ensure priorities are managed effectively, governance commitments are met, and communication flows smoothly between corporate teams, operational sites and external stakeholders.

What You’ll Do

• Managing a complex diary, meetings, priorities, correspondence and domestic travel across multiple sites and offices.
• Preparing the Director for key meetings, site visits, decisions and leadership commitments.
• Coordinating Board and Board Committee papers, ensuring submissions meet governance calendars, templates and document-control requirements.
• Preparing and coordinating executive reports, presentations, meeting materials, budgets, forecasts, workforce plans and strategic-planning documentation.
• Coordinating leadership meetings, technical forums, workshops, offsites and cross-functional working groups.
• Tracking actions, maintaining visibility of due dates and following up with stakeholders to support timely delivery.
• Coordinating review and approval of departmental communications, capital approvals and contract execution requests.
• Arranging travel, accommodation, site access, inductions, meeting logistics and event requirements.
• Processing expenses, purchase orders and invoices in accordance with company policy.
• Acting as a professional first point of contact for internal and external stakeholders.
• Building strong relationships across geographically dispersed technical, operational and corporate teams.

What You’ll Bring

• Proven experience supporting a senior executive as an Executive Assistant or senior executive administrative professional within the Mining and Resources industry.
• Demonstrated ability to manage demanding diaries, travel, meetings and frequently changing priorities.
• Excellent organisation, planning and time-management skills, with the ability to manage multiple deadlines.
• Strong written communication skills and experience preparing professional correspondence, reports, presentations and meeting materials.
• Exceptional attention to detail, sound judgement and a high level of discretion when handling confidential information.
• Confidence working independently, taking initiative and coordinating activity on behalf of an executive leader.
• Strong stakeholder-management skills and the ability to build productive relationships at all levels.
• Proficiency in Microsoft Office, including Outlook, Teams, Word, Excel, OneNote and PowerPoint.
• Experience using digital and enterprise tools such as SharePoint, Coupa, SuccessFactors, DocuSign, Nitro PDF Pro and AI-enabled productivity tools will be highly regarded.

Why join us?

This is a varied and influential role offering exposure to a broad Technical Services portfolio and the opportunity to work closely with senior leaders across operational and corporate functions. You will play an important role in helping teams remain connected, organised and focused on delivery.

We are committed to a safe, respectful and inclusive workplace, and to responsible environmental stewardship, cultural heritage and operational excellence.