Executive Assistant

VMCH; City of Melbourne; On-site; AUD 110,000 - 150,000; Full time

Benefits offered by this job

Competitive salary + salary packaging

Flexible, family friendly work culture

Wellbeing initiatives and paid Parenta

Employee assistance program (EAP)

Fitness Passport access

Discounts on private health insurance

Job summary

VMCH is seeking an Executive Assistant to support the Chief People Officer and Chief Financial Officer in Melbourne. This role combines high-level confidential support, calendar and travel management, and project coordination to keep two portfolios aligned with strategic priorities.

You will contribute to governance, prepare briefs, manage papers for boards and committees, and help deliver events and business improvements. A hands-on, proactive, relationship-driven professional will thrive.

Qualifications

• Proven experience providing high-level executive support in a complex environment.
• Ability to manage calendars, travel and competing priorities for multiple executives.
• Discretion, judgement and initiative handling confidential matters.

Responsibilities

• Proactively manage complex calendars, travel, meetings and competing priorities across the CPO and CFO portfolios.
• Maintain governance, financial administration and records with opportunity spotting for improvements.
• Prepare agendas, briefing papers, minutes and follow-up actions.
• Coordinate Board, Finance & Audit, People & Culture papers and Executive papers.
• Support strategic projects, events, planning, logistics and post-event reviews.

Skills

Executive support

Calendar management

Governance

MS 365

Project coordination

Communication

Interpersonal skills

Event delivery

Tools

MS 365

SharePoint

PowerPoint

Job description

• High-impact full time role supporting two C-suite executives
• A modern, light-filled office space, fabulous amenities and end of trip facilities – a minimum 4 days per week onsite is a breeze!
• Purpose-led organisation creating positive community impact

The position

As Executive Assistant to the Chief People Officer (CPO) and Chief Financial Officer (CFO), you will provide high-level, confidential and proactive support that keeps two critical portfolios moving. You will bring structure to competing priorities, coordinate executive and Board-related workflows, and ensure actions, approvals and strategic deliverables progress on time.

VMCH. Flourishing communities, vibrant careers.

At VMCH, the future is bright and rewarding. This is an autonomous and trusted role for an intuitive, highly organised professional who enjoys anticipating needs, solving problems and building strong relationships. You will combine outstanding executive support with project coordination, event delivery and business improvement, helping our People and Business Services teams achieve meaningful outcomes.

The responsibilities

• Proactively manage complex calendars, travel, meetings and competing priorities across the CPO and CFO portfolios
• Maintain strong governance, financial administration, records and tracking tools, while identifying business improvement opportunities
• Prepare agendas, briefing papers, executive correspondence, accurate minutes and follow-up actions
• Coordinate relevant Board, Finance & Audit Committee, People & Culture Committee and Executive papers
• Support strategic projects and key organisational events, including planning, budgets, logistics, communications and post-event reviews.

What’s required

• Proven experience providing high-level executive support in a complex environment, ideally supporting executive leadership or Board committees
• Sound judgement, discretion and initiative when handling confidential and sensitive matters
• Advanced Microsoft 365 capability across Word, Excel, PowerPoint, Outlook, Teams and SharePoint
• Strong governance, written communication, organisational and project coordination skills
• Warm, professional and approachable style, with strong interpersonal and influencing skills.

What’s possible

• Rewarding work, within a supportive environment
• Professional development and career progression opportunities
• Competitive salary + salary packaging (with potential for increased take-home pay)
• Flexible, family friendly work culture
• Wellbeing initiatives and paid parental leave
• Employee assistance program (EAP) for you and close family members
• Enjoy access to Fitness Passport, helping you and your family stay active with heavily discounted access to hundreds of fitness and recreation venues
• Discounts on private health insurance, school holiday programs, car hire and much more!
• Open a high-interest savings account via our banking partner
• Join a place where diversity and inclusion lives, breathes and thrives.

More about us

VMCH is a Catholic, for-purpose organisation providing aged care, disability services, retirement living, home care, specialist education and affordable housing across Victoria. With more than 100 years of experience, our workforce of 4,000-plus staff and volunteers are dedicated to supporting 15,000+ people primarily in metropolitan Melbourne and regional Victoria.

Please note successful applicants to this position will be required to provide evidence of relevant work permits or Australian residency, and the necessary screening checks. Kindly note we do not accept unsolicited resumes, emails and phone calls from Recruitment Agencies.

If you meet the above criteria and are passionate about making a positive difference in people’s lives, we would love to hear from you.

For the latest VMCH roles, also visit https://careers.vmch.com.au/jobs/search

Advertised: 28 Aug 2026 2:00 PM AUS Eastern Standard Time
Applications close: 13 Sep 2026 11:30 PM AUS Eastern Standard Time