CEO Executive Assistant

Vocus; North Sydney Council; On-site; AUD 95,000 - 150,000; Full time

Benefits offered by this job

Discounts

Leave options

Study assistance

Wellbeing program

Job summary

Vocus is seeking an experienced Executive Assistant to provide high-trust support to the Chief Executive Officer. The role sits at the centre of a fast-moving, commercially focused environment and requires exceptional judgement, discretion and organisational discipline.

You will work closely with the ELT and other stakeholders to enable strategic leadership and enterprise priorities. The role includes diary management, travel coordination, and preparation of briefing notes, presentations and

Qualifications

• Extensive experience supporting a CEO or senior leader in a fast-paced corporate environment.
• Demonstrated judgement, discretion and ability to handle sensitive information.
• Strong written and verbal communication and stakeholder management experience.
• Proven calendar and travel coordination in high-demand executive roles.
• Experience with governance processes and board-related support is a plus.

Responsibilities

• Own the CEO’s complex diary, aligning time to enterprise priorities.
• Triage requests with sound judgement and redirect as needed.
• Anticipate decisions and prepare context, materials and sequencing for the CEO.
• Coordinate travel, expenses and logistical arrangements with accuracy.
• Support ELT agendas, briefing materials and Board-related documents.

Skills

Executive support

Discretion & judgement

Stakeholder management

Calendar management

Communication skills

Governance awareness

Techsavvy

Tools

Outlook

Word

PowerPoint

Excel

Teams

Job description

• Permanent role

Are you looking for an awesome place to work, where you can proudly be your authentic self, and be part of #oneteam?

We are looking for a passionate team player who aligns with our values and culture, takes pride in their unique contributions, and can challenge the status quo with disruptive thinking. If this sounds like you, come and join us!

The CEO Executive Assistant provides dedicated, high-trust support to the Chief Executive Officer, enabling the CEO to focus on enterprise leadership, strategic priorities and the relationships that matter most to Vocus.

The role operates at the centre of Vocus in a complex, commercially disciplined and fast-moving environment, with significant infrastructure, customer and stakeholder considerations. It requires exceptional judgement, discretion, pace, organisational discipline and comfort working through ambiguity.

The successful candidate will be comfortable working close to enterprise decision-making, balancing structure with adaptability and bringing sound judgement to matters that are often sensitive, time-critical or commercially important.

What You’ll Be Doing Day-to-day

• Own the CEO’s complex diary, ensuring the CEO’s time, attention and energy are aligned to the highest enterprise priorities
• Triage requests and information with sound judgement, escalating urgent or sensitive matters and redirecting activity where appropriate
• Anticipate upcoming decisions, commitments, stakeholder needs and pressure points, ensuring the CEO has the right context, materials and sequencing to be effective
• Work constructively with the ELT, Executive Assistants and other relevant stakeholders to support alignment of the CEO’s priorities, operating rhythm, key actions and stakeholder commitments
• Coordinate travel, expenses and logistical arrangements, including detailed itineraries and contingency planning
• Support the ELT operating rhythm, including coordination of agendas, briefing materials, actions and follow-through, in line with agreed priorities, ways of working and role scope
• Support the preparation, consolidation and quality-checking of correspondence, presentations, briefing notes and Board-related materials where required
• Support a connected and effective EA community by helping maintain shared context, information flow, coverage awareness and practical alignment across the cohort.

What You’ll Bring To This Role

• Extensive experience supporting a CEO, C-suite executive or comparable senior leader in a complex, fast-paced corporate environment, with exposure to Board, shareholder, investor or ownership-related stakeholders highly regarded
• Experience working in a privately held, transformation, infrastructure, technology, professional services or similarly fast-paced ownership environment highly regarded
• Demonstrated ability to support a high-volume, complex executive environment with competing priorities, confidentiality and frequent change
• Exceptional judgement, discretion and organisational awareness, with confidence handling highly sensitive business and people matters
• Outstanding written and verbal communication skills, including experience preparing executive correspondence, briefings and presentations
• Strong understanding of executive governance and experience supporting ELT or Board-related processes
• Advanced capability in Microsoft Outlook, Word, PowerPoint and Teams, with sound Excel skills and confidence using technology to improve executive workflows
• Exceptional planning, prioritisation and attention to detail, combined with the ability to maintain pace under pressure
• Demonstrated initiative, resilience and problem-solving capability, with the maturity to remain practical, calm and solutions-focused when priorities shift quickly.

What We Offer

Working at Vocus will give you rewarding experiences and the opportunity to do extraordinary work. You will enjoy:

• Diverse and dynamic teams with a supportive and inclusive culture.
• Supportive career development plans with comprehensive ongoing training, support, and development opportunities.
• Generous discounts to over 400 retailers.
• Competitive leave options, including anniversary leave, purchased leave, parental leave, volunteering leave, study leave, and 5 extra days of Vocus leave each year, plus more.
• Study assistance programs to excel your personal growth, learning and development.
• Health and wellness offerings, including access to our wellbeing initiatives that can help you from a financial, psychological, and physical perspective.

Working at Vocus is never just a job – it’s personal. We’re crazy about our customers and believe our people are the difference. Our wonderfully diverse team and a vibrant culture define us. We care about the impact we have on our people, our customers, and our communities and are committed to operating as a responsible, ethical business.

We pride ourselves on setting audacious and ambitious goals and believe that we can play our part in changing the Australian telecommunications landscape and make a fundamental difference to people’s lives.

With us, you’ll have the opportunity to lead and inspire teams, work on projects that are shaping the future of telecommunications and become part of a culture that thrives on creativity, encourages new ideas, and provides a collaborative and inclusive environment.

About Us

As Australia’s specialist fibre and network solutions provider, we own and operate 25,000km of secure, high-capacity fibre connecting people, businesses, governments, and communities across Australia to the world. Through our well-known retail brands, we deliver simple and affordable broadband, mobile, voice and energy services with the purpose of Building Critical Connections. Enabling Better Possibilities.

We are a proud equal opportunity employer committed to providing a safe, diverse, and inclusive working environment where all our team members feel like they belong. We know diversity makes us stronger and we encourage applications irrespective of background, age, origin, gender, sexual orientation, identity, or ability.

If you feel comfortable, please let us know if you have any accessibility requirements upon application, so we can make any adjustments required to support you throughout our recruitment process.