Executive Assistant

Department for Child Protection; Adelaide; On-site; AUD 74,000 - 79,000; Full time

Benefits offered by this job

Flexible working options

Paid Parental and Partner Leave

Recognition and Growth

Salary Packaging

Health and Fitness Perks

Wellbeing Support

Job summary

Department for Child Protection in Adelaide is seeking an experienced Executive Assistant to provide high‑level administrative support to the Director, Quality and Safeguarding and Director, Specialist Practice. You will manage calendars, communications and confidential records in a sensitive environment to ensure precise operational workflows and effective decision-making.

You will coordinate meetings, travel, prepare memoranda and minutes, and use digital tools to produce polished documents.

Qualifications

• Experience providing executive support to senior management.
• Strong written and verbal communication and reporting skills.
• Proficient with office software to prepare polished documents.

Responsibilities

• Schedule appointments, meetings and arrange travel for the Directors.
• Manage the Directors' inbox and diary, prioritising tasks and correspondence.
• Utilise digital tools to detail correspondence and reports accurately.
• Handle sensitive information with integrity, confidentiality and discretion.
• Prepare memos, letters, agenda papers and record meeting minutes.

Skills

Communication skills

Software proficiency

Team collaboration

Record management

Discretion and confidentiality

Job description

Role Status

Full-time temporary vacancy available until 3 September 2027

Remuneration

ASO3 ($74,095 - $78,694) plus 12% superannuation

Role Details

Our metropolitan Adelaide team are seeking a proactive Executive Assistant to provide high-level administrative support to the Director, Quality and Safeguarding and Director, Specialist Practice. Working within the Office of Professional Practice , you will operate in a highly sensitive environment to manage human resource processing and key executive support services. Your detail-orientated skillset and initiative will drive operational workflows that guarantees accuracy and precision. These secretarial responsibilities enable the Directors to effectively perform their duties through your dedicated and strategic support. In this role, you will:

• Oversee the scheduling of appointments, meetings and travel arrangements on the Directors behalf
• Manage the Directors inbox and diary to monitor and prioritise tasks, including requests, referrals and coordinating correspondence
• Strengthen administrative support services using suitable digital and business applications to accurately detail correspondence and reports
• Handle sensitive information with high integrity, confidentiality and discretion to adhere to strict procedural guidelines
• Assist in the preparation of memos, letters, agenda papers and recording of meeting minutes.

About you

• You have an exceptional work ethic to conduct key executive support services with diligence and integrity
• You possess high-quality written and verbal communication skills to maintain accurate reporting processes
• You can competently utilise an array of computing software applications to generate polished documents and presentation materials
• You are a fantastic team collaborator, who can meet deadlines and safeguard confidential information
• You have proven knowledge of record management systems and procedures.

Why You’ll Love It Here - DCP Benefits That Matter

• A collaborative team environment, working alongside people who are committed to best practice and making a meaningful impact
• Flexible working options with tailored arrangements to help you balance work and life
• Paid Parental and Partner Leave – additional paid time to support you and your growing family
• Recognition and Growth – we celebrate your achievements and open doors to development across DCP
• Salary Packaging – reduce your taxable income with a range of pre-tax benefits
• Health and Fitness Perks – free flu vaccination plus access to more than 1,700 gyms, fitness centres and pools across Australia through our Fitness Passport program for you and your family
• Wellbeing Support - confidential Employee Assistance Program services for you and your family. See our full list of benefits.

About DCP

The Department for Child Protection (DCP) plays a key role in the protection of children, young people and their families within South Australia. The department provides support to vulnerable children and young people to be safe, strong and connected. Special Conditions:

• You must have a current Working With Children Check
• A current Australian driver’s licence (P2 or above) and a willingness to drive is desirable.

For a successful application you will need to respond to all points listed under the your capabilities section of the attached role description. Please also note any special conditions that may be listed.

Want to know more? Contact Angela Totani – Directorate Business Manager for a confidential discussion Via tel: [phone] or email: [email protected]

Our workplace reflects the diverse communities we serve, and we welcome applications from people of all backgrounds, experiences, and abilities. This includes women, Aboriginal and Torres Strait Islander peoples, people with disability, LGBTQIA+ communities, and those from culturally diverse backgrounds. We are committed to fostering an inclusive, safe, and respectful workplace where everyone feels supported.