Executive and Project Officer

Department for Environment and Water; Adelaide; On-site; AUD 82,000 - 86,000; Full time

Benefits offered by this job

Salary Sacrifice Benefits

Employee Assistance Program (EAP)

Fitness Passport Program

Free entry to DEW managed Parks

Job summary

Department for Environment and Water in Adelaide seeks an Executive and Project Officer to provide confidential executive support to the Director of Strategic Communications and Engagement. You will manage the Director's diary, correspondence and records, coordinate office operations and stakeholder engagements, and deliver secretariat support to committees.

This temporary backfill contract focuses on delivering high-quality documents, reports, briefings, meetings and minor project delivery

Qualifications

• Demonstrated experience providing high-level executive support, including diary management, email and correspondence handling.
• Knowledge of government business management requirements, communication protocols, and ministerial processes.
• Experience with Aboriginal partnerships, cultural respect and reconciliation initiatives.
• Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Ability to learn and apply AI tools to improve processes and service delivery.
• Strong written communication, accuracy and compliance with organisational standards.

Responsibilities

• Provide confidential executive support to the Director of Strategic Communications and Engagement.
• Manage the Director's diary, correspondence, records and information systems.
• Coordinate office operations and stakeholder engagements; secretariat support to committees.
• Prepare correspondence, reports, presentations, briefing notes and meeting minutes.
• Undertake research and project activities; deliver minor projects and business support.

Skills

Executive support

Diary management

Written communication

Stakeholder engagement

Office administration

Tools

Microsoft Office

AI tools

Job description

About the Role: The Executive and Project Officer provides high-quality, responsive and confidential executive and administrative support to the Director of Strategic Communications and Engagement. The role is responsible for managing the Director's diary, correspondence, records and information systems, coordinates office operations and stakeholder engagements, and providing secretariat support to committees and working groups. Operating in a dynamic environment, the Executive and Project Officer supports the Director in managing emerging, complex and sensitive matters. The role prepares correspondence, reports, presentations, briefing notes and meeting minutes, undertakes research and project activities, delivers minor projects, and provides a range of business support services that contribute to the effective operation of the Strategic Communications and Engagement Branch and the achievement of organisational objectives.

What can we offer you

• Working in an organisation that is contributing to significant environmental outcomes in the great state of South Australia!
• Be part of a fun, collaborative and supportive team.
• Free entry into DEW managed Parks in South Australia.
• Salary Sacrifice Benefits.
• Access to our Employee Assistance Program (EAP).
• Access to our Fitness Passport Program.
• Meaningful and rewarding career.

Contract: Temporary Backfill Contract for 6 months

Essential Criteria (including qualifications)

• Demonstrated experience providing high-level executive support, including diary, email and correspondence management.
• Demonstrated knowledge of South Australian Government business management requirements, communication protocols, and Ministerial, Cabinet, Parliamentary and legislative processes.
• Demonstrated understanding, and commitment to, Aboriginal partnerships, cultural respect and Reconciliation initiatives.
• Extensive experience in the use of Microsoft Office applications, including Outlook, Word, Excel and PowerPoint.
• Experience in, or willingness to learn and apply, artificial intelligence (AI) tools and workflows to improve business processes and service delivery.
• Demonstrates strong written communication skills by producing accurate, clear and concise documentation, while ensuring all work is thoroughly reviewed for accuracy and compliance with organisational standards, policies and communication protocols.
• Effectively manages competing priorities and deadlines while coordinating appointments, meetings and events in an accurate, timely and professional manner.
• Takes a planned and organised approach to managing work, using available systems and tools to achieve outcomes.
• Identifies and analyses issues and problems, considers potential causes and implications, and develops practical solutions.
• Identifies inconsistencies, discrepancies and gaps in information and exercises sound judgement in determining appropriate action.

Desirable Criteria

• Experience working with Aboriginal Communities.

Special Conditions

• May be required to participate in emergency preparedness, response and recovery activities required by government agencies.
• You must be an Australian citizen, permanent resident, or provide evidence that you hold a valid working visa that allows you to work in Australia.
• This role has been identified as a Position of Trust. You will be required to provide a Nationally Coordinated Criminal History Check which must be renewed every three years before expiry. DEW will cover the cost of renewal.
• May be required to undertake intra or interstate travel, occasional overnight absences, and work outside of the normal hours of work.
• A successful applicant who is not currently employed by the Department for Environment and Water will be required to have an original photo identification document sighted and provide a valid Nationally Coordinated Criminal History Check (NCCHC) issued within the last 12 months. This information must be supplied by all applicants who are shortlisted for interview.

Remuneration

ASO4 ($82,212 min - $86,180 max) p.a.

The Department for Environment and Water is committed to building a diverse and inclusive workplace. We encourage applications from people with diverse backgrounds including all ages and gender identities, Aboriginal and Torres Strait Islander, people with disability, culturally and linguistically diverse and LGBTIQA+.