Events Planner: Create Memorable Hospitality Experiences

Greystones Recruitment; Melbourne; On-site; AUD 65,000 - 85,000; Full time

Job summary

Greystones Recruitment in Melbourne is seeking an organised Events Planner to coordinate elegant events from enquiry to handover, working with culinary and operations teams to turn client vision into fact.

You will manage function enquiries, tailor proposals, coordinate menus and venue details, and conduct site visits to ensure all requirements are met.

The ideal candidate communicates warmly, maintains accurate event records, and thrives in a fast-paced hospitality environment.

Qualifications

• Experience in functions planning, event coordination, hospitality or a similar client-facing role.
• Strong organisational and time management skills.
• Ability to build rapport and understand each client’s needs.
• Confidence preparing quotations and maintaining accurate event records.
• Collaborative mindset and ability to work independently.
• Proficiency in Microsoft Office; experience with event booking systems is desirable.
• A passion for food, hospitality and memorable guest experiences.

Responsibilities

• Managing function enquiries and developing strong client relationships.
• Preparing tailored proposals, quotations and event documentation.
• Coordinating menus, beverage packages, dietary requirements, timings and venue arrangements.
• Conducting site inspections and client planning meetings.
• Keeping bookings, function sheets and event schedules accurate and up to date.
• Liaising with internal teams and external suppliers to confirm event requirements.
• Managing changes efficiently and keeping clients informed.
• Providing thorough handovers to operations teams and following up with clients after events.

Skills

Client communication

Organisational skills

Time management

Relationship building

Quotations

Independent work

Collaborative mindset

Tools

Microsoft Office

Event booking systems

Job description

Greystones Recruitment in Melbourne is seeking an organised Events Planner to coordinate elegant events from enquiry to handover, working with culinary and operations teams to turn client vision into fact.

You will manage function enquiries, tailor proposals, coordinate menus and venue details, and conduct site visits to ensure all requirements are met.

The ideal candidate communicates warmly, maintains accurate event records, and thrives in a fast-paced hospitality environment.