Events Coordinator

International Hotel Wagga; Wagga Wagga City Council; On-site; AUD 55,000 - 75,000; Full time

Job summary

International Hotel Wagga seeks an Events Coordinator to lead end-to-end coordination of conferences, meetings and private events at the hotel in Wagga Wagga. You will work with clients and hotel teams to ensure smooth execution from enquiry to completion.

Key responsibilities include quotes, room setups, AV, catering and timelines; preparing BEOs and client liaison; and post-event follow-up. RSA certificate is preferred or willing to obtain.

Qualifications

• Experience coordinating events, functions, conferences or hospitality.
• Strong organisational and communication skills.
• Ability to manage multiple events and priorities.
• RSA certification preferred or willing to obtain.

Responsibilities

• Respond to event enquiries with accurate quotes and proposals
• Coordinate room setups, AV, catering, timelines and logistics
• Prepare BEOs and communicate with internal teams
• Liaise with clients before, during and after events to ensure satisfaction
• Support on-the-day event delivery and problem-solve as needed
• Maintain accurate records, contracts and post-event follow-up
• Identify opportunities to upsell packages and additional services
• Assist with other hotel duties as required

Skills

Organisational skills

Written and verbal communication

Multitasking under pressure

Client-focused mindset

RSA certificate

Job description

This is a fantastic opportunity for an Events Coordinator to join our team at the International Hotel Wagga.

As Events Coordinator you will be responsible for the end-to-end coordination of conferences, meetings, corporate functions and private events. You will work closely with clients, the kitchen, food & beverage, housekeeping and other departments to ensure every event runs smoothly from enquiry through to completion.

Key responsibilities

• Respond to event enquiries and prepare accurate quotes and proposals
• Coordinate all event details including room setups, AV requirements, catering, timelines and logistics
• Prepare Banquet Event Orders (BEOs) and communicate clearly with internal teams
• Liaise with clients before, during and after events to ensure high satisfaction
• Support on-the-day event delivery and problem-solve as needed
• Maintain accurate records, contracts and post-event follow-up
• Identify opportunities to upsell packages and additional services
• Assist with other hotel duties as required

About you

• Previous experience in events, functions, conference coordination or hospitality is highly regarded
• Strong organisational skills and attention to detail
• Excellent written and verbal communication
• Ability to manage multiple events and priorities under pressure
• Professional, friendly and client-focused approach
• Flexibility to work weekends, evenings and public holidays as required for events
• RSA certificate (or willingness to obtain) preferred