Events Coordinator

Hawthorn Football Club; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Gym facilities access

Core Plus studio and instructors

Summer hours with half-day Fridays

Flexible work arrangements including W

Corporate partner discounts

Professional development opportunities

One Club memberships

Job summary

Hawthorn Football Club is seeking an Events Coordinator to assist with planning, administration and delivery of Club functions and events at our new home in Dingley Village VIC. You will coordinate guest bookings, RSVPs, corporate tickets and communications while supporting logistics, suites and marketing materials.

You will bring a tertiary qualification in events, hospitality or marketing, strong customer service and collaboration skills, with Salesforce experience and the ability to work

Qualifications

• Ter tiary qualification in events, hospitality, marketing or related field.
• Strong customer service and stakeholder engagement skills.
• Experience coordinating and delivering events and functions.

Responsibilities

• Assist planning, administration and delivery of Club functions and events.
• Contribute to calendar of events aligned with Club strategy.
• Coordinate guest bookings, RSVPs, corporate tickets, invitations and communications.
• Manage administration for events including docs, logistics and run sheets.
• Coordinate MCG and Marvel Stadium suites including catering, ticketing and hosts.
• Develop guest lists and marketing materials with events team.
• Support Commercial team with Salesforce product creation and data uploads.

Skills

Customer service

Communication

Time management

Project coordination

CRM Salesforce

Education

Bachelor's degree in events, hospitality or marketing

Tools

Salesforce

Job description

Hawthorn Football Club – Dingley Village VIC

Joining the Hawthorn Football Club at our new home KCC, represents a unique opportunity to work in a fast paced, elite sporting environment where you can be yourself and thrive.

Our strategic priorities guide the Club to deliver long term objectives to continually grow, innovate and achieve both on and off- field successes.

Joining the Hawthorn Football Club means becoming part of a team, united by a shared purpose. Our passionatepeople fuel our ambitiousdrive for success, grounded in a respectfulculture and a collaborativeteam spirit.

About the role

Reporting to the Head of Events, this role is responsible for assisting with the planning, administration and delivery of Club functions and events.

Events Coordinator Duties

• Contributing to the planning and delivery of a calendar of events in line with Club strategy.
• Coordinate the guest booking experience including taking bookings, sending RSVPs, corporate tickets, invitations and managing ongoing guest communications.
• Coordinate effective administration of allocated events including producing documentation, logistics/run schedules concepts and delivering event requirements.
• Coordinate all MCG and Marvel Stadium corporate suites including catering, ticketing, floor plans and hosts.
• Developing guest lists and associated marketing material for all events in collaboration with the events team and/or relevant departments
• Assist in providing support with Salesforce to the Commercial team through product creation, bulk uploads and general assistance.

Please note this role includes attendance at match days across the AFL/W seasons, alongside evening work and potential travel.

Backed by a tertiary qualification in events, hospitality, marketing or related field, you are a highly organised and motivated individual, with a can-do attitude. You have superior customer service skills and an ability to engage and work closely with different levels of stakeholders, always creating a positive experience.You are passionate about creating and delivering events that are on trend, using your creative flare to maximise engagement. With a strong attention to detail, you are computer and digitally savvy with experience using a CRM (ideally Salesforce). You have excellent communication and interpersonal skills, with the ability to communicate and collaborate with different people and stakeholders. With strong time and project management skills, you have an ability to multitask and work under pressure in a fast-paced, team environment with an adaptable and flexible approach.

Applications close on Friday 4th December 2026.

Please note that this role will commence from the 18th of January 2027.

Our offer to you

As a Hawthorn Football Club employee, you will work in a supportive, values driven and harmonious team. You will be challenged and provided with opportunities to learn new things, grow, and develop. Our initiatives which drive wellbeing, connection and performance include:

• Access to gym facilities, Core Plus studio and instructors, swimming pool
• Summer Hours (Dec-Feb) with half day Fridays
• Flexible work arrangements, WFH and ability to attend family appointments
• Special offers and discounts through our Corporate Partners
• Professional development opportunities – inhouse and external, overseas opportunities
• One Club memberships to enjoy games with your family and friends

The Hawthorn Football Club is an Equal Opportunity Employer and encourages applications from suitably qualified and diverse candidates. We welcome applicants who reflect the diversity of the Australian community and encourages applicants from the following backgrounds to apply:

• Aboriginal and Torres Strait Islander
• Culturally and linguistically diverse
• LGBTIQ+
• People with a disability
• People who live in rural and regional locations

We provide a welcoming, safe, and flexible approach to work and provide an environment that benefits from and enables the best from everyone.

As an organisation we are committed to protecting children and young people from harm. It is essential that anyone involved with the Hawthorn Football Club understands their responsibility in relation to child safety. Our organisation requires all applicants to obtain a 'Working with Children Check' prior to appointment.