Events Coordinator

School Sport Australia; City of Brisbane; On-site; AUD 80,000 - 100,000; Full time

Job summary

School Sport Australia is seeking an organised and capable Event Coordinator to support the preparation and delivery of the School Sport Australia Games and allocated national championships across Australia.

Reporting directly to the Operations Manager, you will coordinate the operational details that support safe, inclusive and well‑organised events. Interstate travel is required and the Brisbane office is the primary base.

Qualifications

• Tertiary qualifications in event management, sports administration or management, business or project coordination.
• Experience coordinating events with multiple stakeholders and live operations.
• Ability to obtain Working with Children clearances and a current driver licence.

Responsibilities

• Maintaining event schedules, venue plans, run sheets, contact registers and readiness checks.
• Coordinating equipment, accreditation, signage, ceremonies, transport arrangements and on‑site logistics.
• Preparing budget information, obtaining quotes, tracking costs and coordinating supplier deliverables.
• Preparing workforce plans, rosters and briefings, and coordinating onboarding and child safety clearance records.
• Supporting event bulletins, stakeholder updates, sponsor recognition, photography and livestream arrangements.
• Maintaining risk and incident records and supporting event evaluation and reporting.

Skills

Organisational skills

Communication

Digital administration

Budget tracking

Education

Event management degree

Sports administration degree

Management degree

Project coordination qualification

Job description

Full time | Indicative base salary $80,000 plus superannuation

Brisbane office or possible consideration from anywhere in Australia | Interstate travel required

Help deliver national school sport events that give students opportunities to compete, learn and connect.

School Sport Australia is seeking an organised and capable Event Coordinator to support the preparation and delivery of the School Sport Australia Games and allocated national championships across Australia.

About School Sport Australia

Established in 1981, School Sport Australia works with its State and Territory member bodies to develop and promote school sport. Our national championships bring together representative primary and secondary school teams, combining sporting competition with educational, cultural and social experiences.

Student learning, wellbeing and development are central to our events.

About the role

Reporting directly to the Operations Manager, you will coordinate the operational details that support safe, inclusive and well‑organised events. You will work closely with School Sport Units, national sport advisors, venues, service providers, officials, volunteers and local communities.

Your responsibilities will include:

• Maintaining event schedules, venue plans, run sheets, contact registers and readiness checks.
• Coordinating equipment, accreditation, signage, ceremonies, transport arrangements and on‑site logistics.
• Preparing budget information, obtaining quotes, tracking costs and coordinating supplier deliverables.
• Preparing workforce plans, rosters and briefings, and coordinating onboarding and child safety clearance records.
• Supporting event bulletins, stakeholder updates, sponsor recognition, photography and livestream arrangements.
• Maintaining risk and incident records and supporting event evaluation and reporting.

About you

You will bring relevant tertiary qualifications in event management, sports administration or management, business or project coordination, or equivalent practical experience.

You will also have:

• At least two to three years’ experience coordinating events involving multiple stakeholders, including live event operations.
• Experience coordinating officials, volunteers, venues and ceremonies, with an understanding of accessibility and disability inclusion.
• Strong organisational, communication and digital administration skills, including scheduling, supplier coordination and budget tracking.
• Sound judgement, attention to detail and the ability to respond effectively when priorities change.
• A current driver licence, Australian work rights and the ability to obtain relevant Working with Children clearances.

Experience with sporting championships, multi‑sport events, grant or sponsor reporting and livestream logistics will be highly regarded. A current first aid qualification is desirable.

Location and working arrangements

The SSA office is in Brisbane. Work from home arrangements may be considered for candidates based elsewhere in Australia.

Interstate travel is required for site visits and event delivery, including extended periods away from home and some evening and weekend work. The appointment term and final employment conditions will be confirmed before appointment.