Events and Communications Officer

Department of Education; City Of Bayswater; On-site; AUD 70,000 - 90,000; Full time

Job summary

Department of Education is seeking an Events and Communications Officer for Instrumental Music School Services (IMSS). The role supports planning, coordination and delivery of major school events, newsletters, publications and website content, while managing registrations and communications across multiple schools and stakeholders.

The successful candidate will have strong Microsoft Office skills, experience with online bookings and data management, and be able to work outside standard hours

Qualifications

• Strong communication and interpersonal skills for engaging with staff, schools and families.
• Ability to coordinate events, registrations and logistics across multiple stakeholders.
• Proactive problem solving and ability to manage competing priorities.

Responsibilities

• Plan, coordinate and deliver school events and communications program.
• Assist in registrations, schedules, venues and resources for events.
• Prepare clear, timely communications for staff, schools and families.
• Support purchasing, quotations and administrative processes.
• Liaise with schools, suppliers and external stakeholders.

Skills

Communication skills

Organisational skills

Attention to detail

Customer service

Tools

Microsoft Office

Excel

Job description

This is a permanent full-time position commencing Term 4, 2026. Instrumental Music School Services (IMSS) is a large service provider which works across metropolitan and country primary and secondary schools, providing instrumental instruction to students from Years 3 to 12. In addition to weekly small group instrumental lessons, students have opportunities to participate in enrichment music activities which combine them working collaboratively, across year levels and with students from other schools. IMSS is guided by our school plan as well as overarching Department policies and procedures. Our vision at IMSS is to provide a rich environment where students have opportunities and pathways for inspiration, success in music and personal excellence. IMSS teachers deliver lessons under the IMSS Whole School Teaching and Learning Program, developed from the WA Curriculum, The Arts (Music) and the IMSS Pedagogical Framework which includes the aspects Playing from Notation, Playing by Ear, Playing from Memory, and Improvisation. IMSS teachers are supported to deliver the teaching and learning program including common assessments which inform ongoing teaching practice. Effective and educative feedback to students, parents, and schools via assessment and reporting is an essential element of the role. Instrumental lessons are delivered alongside the classroom music program and supported by the host school. Find out more about our school by visiting Education.wa.edu.au/instrumental-music or Schools Online

The Role

As an Events and Communications Officer, you would provide practical operational and administrative support to the planning, coordination and delivery of the school's diverse events and communications program. Working collaboratively with the IMSS Events Coordinator and stakeholders, you will assist in delivering major events including student festivals, concerts, workshops, parent information sessions, school development days and other school activities. The role involves coordinating event registrations, schedules, venues, resources and logistics, liaising with schools, suppliers and external stakeholders, and supporting purchasing, quotations and associated administrative processes. A key aspect of the role is preparing and coordinating clear, accurate and timely communications for staff, schools, families and external stakeholders. This includes contributing to newsletters, event correspondence, publications, promotional materials and website content, while maintaining event information, registration systems and administrative records.

The successful applicant will ideally be confident using digital platforms and information management systems, with strong Microsoft Office skills, particularly Excel, highly regarded. Experience with online booking systems, digital forms, data management and the preparation of professional communications and publications would be advantageous.

The nature of this role may require a commitment to working outside standard business hours to support the successful delivery of school events and activities. This may include evening and weekend commitments, extended event days and additional hours during particularly busy periods. The successful applicant may be expected to demonstrate flexibility, reliability and a willingness to undertake approved overtime as operational requirements demand. Additional hours worked will be compensated through Time Off in Lieu (TOIL) or paid overtime, in accordance with applicable employment conditions and approval processes.

The successful applicant will ideally display strong organisational skills, attention to detail and the ability to manage competing priorities and deadlines in a busy and varied environment. They should be resourceful, adaptable and capable of anticipating operational needs, resolving problems and progressing allocated tasks with initiative and sound judgement. Strong written communication, customer service and interpersonal skills are essential to working effectively with a diverse range of stakeholders.

We are seeking a collaborative and proactive team member who takes ownership of their responsibilities, communicates effectively and contributes practical ideas to improve established systems and processes, helping ensure the successful delivery of IMSS events and communications.

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF). For more information about this opportunity, please contact Jeremy Pitt, Manager Corporate Services on [phone] or emailing [e-mail].

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds. Explore … for more details.

Eligibility

To work with us, you must:

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• obtain a valid Working With Children Check before you start; and
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.

Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).

Applications close

Applications close: 4.30pm (AWST) on Monday, 26 October 2026

Advertised Vacancy Number: SS/SS1069348 Suitable applicants may be considered for similar vacancies arising within the next 12 months following this selection process. This may include circumstances where the successful applicant declines or vacates the position. The Department applies a four (4) day breach period to this selection process.