Event Support Officer

University of Tasmania; Hobart; On-site; AUD 74,000 - 78,000; Full time

Job summary

The University of Tasmania is seeking a Hobart-based Event Support Officer to assist in delivering major university events. The role covers setup, on-site delivery, inventory management, and coordination of pop-up shops and online fulfilment, supporting the Brand Team to create memorable student experiences.

You will travel between campuses and may work evenings/weekends. Prioritise safety, risk assessments, and smooth event execution in a dynamic environment.

Qualifications

• Experience coordinating event logistics including scheduling and resources.
• Ability to operate basic AV equipment and troubleshoot simple issues.
• Knowledge of risk assessments and Work Health and Safety (WHS) basics.
• Experience managing storerooms and inventory for events.

Responsibilities

• Assist with setup, pack-down and on-site delivery of university events across Tasmania.
• Maintain storerooms and track equipment, signage and merchandise.
• Coordinate merchandise pop-ups and online store fulfilment.
• Provide admin support for event planning, including documentation like risk assessments.
• Handle logistics: online ticketing, scheduling, travel, and basic invoicing.
• Support efficient planning and delivery of University events.

Skills

Manual handling

Event coordination

AV equipment handling

Stakeholder engagement

Microsoft Office

Tools

AV systems

Job description

• Are you an organised multitasker with a passion for events and providing exceptional experiences?
• Assist with the setup, pack-down, and on-site delivery of university events across Tasmania
• Full time, Fixed Term (until September 2027) based in Hobart

The University of Tasmania acknowledges the Palawa/Pakana and Gadigal/Wangal people as the traditional custodians of the land, sea and waters of the areas upon which we live and work. We recognise their valuable contributions and deep connection to country and pay respect to Elders past and present.

About The Opportunity

The University of Tasmania's Brand Team is looking for a Hobart-based Event Support Officer to fill a vacancy created through internal career progression.

The Event Support Officer is responsible for supporting the delivery of key University of Tasmania events and activations, including Open Days, Graduations, School Leaver Expos, and student engagement initiatives. Combining event logistics, equipment and inventory management, and on-the-ground operational support, this role is central to ensuring events run smoothly and successfully.

As part of the Brand Team, you will work collaboratively with colleagues and stakeholders to deliver memorable experiences that showcase the University and strengthen engagement with students, schools, and the wider community.

This role requires flexibility to travel between university campuses, event venues, and interstate (as required), as well as the ability to work occasional evenings and weekends as part of a rostered schedule. The successful candidate will be comfortable undertaking manual handling and lifting tasks and be capable of safely operating a small electric utility vehicle on campus.

What You'll Do

• Assist with the setup, pack-down, and on-site delivery of university events across Tasmania.
• Maintain and organise event storerooms, including inventory tracking of equipment, signage, and merchandise.
• Assist with the coordination and logistics of merchandise pop-up shops and online store fulfilment.
• Provide general administrative support for event planning and delivery, including completing documentation such as risk assessments and checklists.
• Assist with event-related logistics and coordination tasks, including online ticketing, scheduling, travel arrangements, and basic invoice processing.
• Undertake a range of administrative and operational tasks to support the efficient planning and delivery of University events.

What We're Looking For

• Ability to safely undertake manual handling tasks and set up, operate, and pack down event equipment, including media walls and related infrastructure.
• Demonstrated experience coordinating event logistics, including scheduling, resource allocation, supplier coordination, and on-site event delivery.
• Ability to operate, troubleshoot, and support basic audiovisual (AV) equipment and event infrastructure, with experience using event management systems.
• Sound understanding of risk management and Work Health and Safety (WHS) requirements, including the preparation of risk assessments, safety checklists, and other compliance documentation.
• Experience managing storeroom operations, including inventory tracking, stock control, and maintaining accurate records.
• Strong interpersonal and stakeholder engagement skills, with the ability to build effective relationships with staff, suppliers, contractors, and service providers.
• Proficiency in Microsoft Office applications and the ability to quickly learn and use organisational systems for finance, scheduling, and stakeholder engagement.

Salary details

Appointment to this role will be at HEO 4 and will have a total remuneration package of up to $91,488 comprising base salary within the range of $73,814 to $78,195 plus 17% superannuation.

Applications close Wednesday, 4 November 2026, 11.55pm

As part of our commitment to a safe and inclusive workplace, employment history and police checks may be conducted as part of the selection process.

To be eligible for this position, you are required to hold Australian or New Zealand Citizenship, permanent residency or a valid visa that enables you to fulfil the requirements of this role.