Event Coordinator, Conferences

Gartner; Sydney; On-site; AUD 70,000 - 110,000; Full time

Job summary

Gartner is seeking an Events Coordinator to join the global event operations team in Sydney. You will support flawless Conference delivery from planning through on-site wrap-up and assist with venue management, staff coordination, budgets and forecasts.

The role suits fresh graduates or those with 1–2 years of events experience. You’ll collaborate across teams to deliver exceptional conference experiences and travel to conferences as needed.

Qualifications

• A relevant qualification in Events Management, Hospitality, Business, Marketing or a related field preferred.
• Fresh graduates with an interest in building a career in events are encouraged to apply.
• 1–2 years of relevant experience in events, conferences or hospitality is advantageous.

Responsibilities

• Support flawless delivery of Conferences as part of the global event operations team.
• Plan, organize, and execute event logistics from development through on-site wrap-up.
• Assist with venue management including rooms, facilities, F&B and housing.
• Collaborate across Conference Production teams to ensure seamless delivery of events and strategies.
• Manage shipment of freight to onsite conferences and arrange temporary staff onsite.
• Assist with conference budgets, forecasts and expense management.
• Contribute to VIP member experiences and exclusive program deliverables within a Destination Conference.
• Support overall event budgets, including preparation, negotiations and monthly forecasts.

Skills

Event planning

Budgeting

Vendor coordination

Communication

Travel logistics

Education

Events Management qualification

Business/Marketing degree

Tools

Venue management software

Job description

• Supporting the flawless delivery of Conferences while working as part of the global eventoperations team.
• Plan, organize, and execute event logistics with guidance from Conference Manager frominitial stages of development, through on-site and conference wrap-up.
• Support Conference Manager with venue management including but not limited torooms, meeting facilities, F&B and housing.
• Communication and collaboration across Conference Production cross-functional teamsto ensure seamless delivery of first-class events and experiences, and awareness of eventstrategies.
• Manage the shipment of all freight to onsite conferences.
• Book and arrange for the temporary staff to support the event and manage them onsite.
• Supporting the Conference Manager on conference budgets with direct responsibility forsome line items and helping produce accurate monthly forecasts and manage expenseseffectively.
• Leadership and execution of VIP member experiences, business unit and segmentedprogram deliverables within a Destination Conference.
• Overall responsibility for event budgets for Exclusive Member Experiences activities. This includespreparation, negotiations, accurate monthly forecasts. Alert management for risks andrecommendations for corrective action.
• Actively participate in the process of reviewing, enhancing and executing event featuresand programs, analyzing attendee feedback to ensure we are delivering exceptional,relevant event experiences.
• Follow standard operating procedures in line with the global standards.
• Be a key member of the global event operations team - build effective relationships withpeers in all regions, take and share best practices to continuously raise the level of ourevents across the world.
• Ability to travel approximately 15% to attend Gartner Conferences, both domestic and regional

What you will need:

• A relevant qualification in Events Management, Hospitality, Business, Marketing or a related field is preferred. Fresh graduates with a genuine interest in building a career in events are encouraged to apply.
• Alternatively, 1-2 years of relevant experience in events, conferences, hospitality or a related environment would be advantageous.
• Familiarity with the events industry and a genuine passion for creating exceptional event experiences.
• Strong desire to learn and grow, with a proactive and curious mindset.
• Excellent organizational skills and meticulous attention to detail.
• Ability to manage multiple priorities and stay organized in a fast-paced environment.
• Strong interpersonal and relationship-building skills, with the confidence to collaborate across teams, vendors and external partners.
• Excellent written and verbal communication skills.
• Client-focused, with strong customer service and relationship-building skills.
• Adaptable and able to remain composed and solution-focused when priorities or circumstances change.
• Motivated team player who enjoys collaborating with others.
• Basic commercial awareness and comfort working with budgets, expenses and financial information.
• Willingness to travel and support conferences onsite when required.

Who are we?

At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world.

Our mission relies on expert analysis and bold ideas to deliver actionable, objective business and technology insights, helping enterprise leaders and their teams succeed with their mission-critical priorities.

Since our founding in 1979, we’ve grown to 20,000 associates globally who support over 13,000 client enterprises in ~90 countries and territories. We do important, interesting and substantive work that matters. That’s why we hire associates with the intellectual curiosity, energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.

What makes Gartner a great place to work?

Our vast, virtually untapped market potential offers limitless opportunities - opportunities that may not even exist right now - for you to grow professionally and flourish personally. How far you go is driven by your passion and performance.

We hire remarkable people who collaborate and win as a team. Together, our singular, unifying goal is to deliver results for our clients.

Our teams are inclusive and composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations.

We invest in great leaders who bring out the best in you and the company, enabling us to multiply our impact and results. This is why, year after year, we are recognized worldwide as a great place to work.

Gartner is the world authority on AI

At Gartner, you’ll join a company at the very center of the AI revolution. Gartner has proactive, objective guidance throughout clients’ AI journeys. We set the standard for how organizations leverage artificial intelligence to drive meaningful impact. You’ll have access to unmatched resources, expertise, and technology, and play a key role in helping Gartner and our clients innovate and grow as we leverage AI to transform business and technology landscapes.

It’s an exciting time to be at Gartner, with limitless opportunities to make a real impact, grow your skills, and build a lasting, meaningful career in a field that’s reshaping the way we operate. If you’re passionate about AI and want to be part of a team that’s guiding the leaders who shape the world, Gartner is the place for you.

What do we offer?

Gartner offers world-class benefits, highly competitive compensation and disproportionate rewards for top performers.

In our hybrid work environment, we provide the flexibility and support for you to thrive - working virtually when it's productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring.

Ready to grow your career with Gartner? Join us.

The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to seek to advance the principles of equal employment opportunity.

Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability. You may request reasonable accommodations by calling Human Resources at [phone] or by sending an email to***************@gartner.com.

Job Requisition ID:114125

What will you do:

• Supporting the flawless delivery of Conferences while working as part of the global eventoperations team.
• Plan, organize, and execute event logistics with guidance from Conference Manager frominitial stages of development, through on-site and conference wrap-up.
• Support Conference Manager with venue management including but not limited torooms, meeting facilities, F&B and housing.
• Communication and collaboration across Conference Production cross-functional teamsto ensure seamless delivery of first-class events and experiences, and awareness of eventstrategies.
• Manage the shipment of all freight to onsite conferences.
• Book and arrange for the temporary staff to support the event and manage them onsite.
• Supporting the Conference Manager on conference budgets with direct responsibility forsome line items and helping produce accurate monthly forecasts and manage expenseseffectively.
• Leadership and execution of VIP member experiences, business unit and segmentedprogram deliverables within a Destination Conference.
• Overall responsibility for event budgets for Exclusive Member Experiences activities. This includespreparation, negotiations, accurate monthly forecasts. Alert management for risks andrecommendations for corrective action.
• Actively participate in the process of reviewing, enhancing and executing event featuresand programs, analyzing attendee feedback to ensure we are delivering exceptional,relevant event experiences.
• Follow standard operating procedures in line with the global standards.
• Be a key member of the global event operations team - build effective relationships withpeers in all regions, take and share best practices to continuously raise the level of ourevents across the world.
• Ability to travel approximately 15% to attend Gartner Conferences, both domestic and regional

What you will need:

• A relevant qualification in Events Management, Hospitality, Business, Marketing or a related field is preferred. Fresh graduates with a genuine interest in building a career in events are encouraged to apply.
• Alternatively, 1-2 years of relevant experience in events, conferences, hospitality or a related environment would be advantageous.
• Familiarity with the events industry and a genuine passion for creating exceptional event experiences.
• Strong desire to learn and grow, with a proactive and curious mindset.
• Excellent organizational skills and meticulous attention to detail.
• Ability to manage multiple priorities and stay organized in a fast-paced environment.
• Strong interpersonal and relationship-building skills, with the confidence to collaborate across teams, vendors and external partners.
• Excellent written and verbal communication skills.
• Client-focused, with strong customer service and relationship-building skills.
• Adaptable and able to remain composed and solution-focused when priorities or circumstances change.
• Motivated team player who enjoys collaborating with others.
• Basic commercial awareness and comfort working with budgets, expenses and financial information.
• Willingness to travel and support conferences onsite when required.

Who are we?

At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world.

Our mission relies on expert analysis and bold ideas to deliver actionable, objective business and technology insights, helping enterprise leaders and their teams succeed with their mission-critical priorities.

Since our founding in 1979, we’ve grown to 20,000 associates globally who support over 13,000 client enterprises in ~90 countries and territories. We do important, interesting and substantive work that matters. That’s why we hire associates with the intellectual curiosity, energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.

What makes Gartner a great place to work?

Our vast, virtually untapped market potential offers limitless opportunities - opportunities that may not even exist right now - for you to grow professionally and flourish personally. How far you go is driven by your passion and performance.

We hire remarkable people who collaborate and win as a team. Together, our singular, unifying goal is to deliver results for our clients.

Our teams are inclusive and composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations.

We invest in great leaders who bring out the best in you and the company, enabling us to multiply our impact and results. This is why, year after year, we are recognized worldwide as a great place to work.

Gartner is the world authority on AI

At Gartner, you’ll join a company at the very center of the AI revolution. Gartner has proactive, objective guidance throughout clients’ AI journeys. We set the standard for how organizations leverage artificial intelligence to drive meaningful impact. You’ll have access to unmatched resources, expertise, and technology, and play a key role in helping Gartner and our clients innovate and grow as we leverage AI to transform business and technology landscapes.

It’s an exciting time to be at Gartner, with limitless opportunities to make a real impact, grow your skills, and build a lasting, meaningful career in a field that’s reshaping the way we operate. If you’re passionate about AI and want to be part of a team that’s guiding the leaders who shape the world, Gartner is the place for you.

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