Epmo Project Management Analyst

Council Jobs; Melbourne; Hybrid; AUD 95,000 - 116,000; Full time

Benefits offered by this job

Flexible hybrid work

Generous leave provisions

Staff wellbeing programs

Learning and development opportunities

Free onsite staff parking

Job summary

Bayside City Council is seeking an EPMO Project Management Analyst to join the Enterprise Project Management Office. You will report to the EPMO Lead and work with sponsors, project managers and business areas to strengthen projects from concept to close, providing practical advice, assurance and portfolio insights.

The role involves coaching sponsors, reviewing governance forums, and maintaining reliable project information while supporting the Project Management Framework.

Qualifications

• Qualification or recognised accreditation in project management.
• Experience supporting projects across full project life cycle.
• Experience in project governance, assurance, stage gates, risk and issue management, benefits, portfolio reporting.

Responsibilities

• Provide practical advice, coaching and support to sponsors and project teams across the full project life cycle.
• Support project assurance, stage gate reviews and governance forums; review information and follow up actions.
• Analyse project and portfolio information; prepare dashboards, reports and recommendations for decision-makers.
• Support portfolio planning and management of risks, issues, dependencies, benefits, budgets and forecasts.
• Maintain accurate project data in the portfolio management system and improve data quality.
• Coordinate post-implementation reviews and drive framework improvements.

Job description

Employment Status: Fixed term – 18 Months
Days & Hours of Work: Monday - Friday, totalling 38 hours per week
Competitive Salary: Band 6 - $105,907p.a. + 12% superannuation
Location: Corporate Centre in Sandringham, with the flexibility to work from home

About Us:

We are a passionate organisation, connected in our shared goal to be ‘sector leading’ in all that we do for the community and each other. Home to over 100,000 residents, Bayside City Council's enduring purpose is building extraordinary places, thriving communities, and better futures.

Bayside Council is an equal-opportunity employer committed to providing an accessible and safe working environment that embraces and values child safety, diversity, and inclusion. Our organisational strategy is made up of three priorities and we consider these in everything we do: Diversity, Equity & Inclusion, Customer Experience and Results Matter.

We want everyone to be as proud of what we are achieving – and excited about our future – as we are, and we are committed to working together to achieve this.

About the Role:

Join Bayside City Council's Enterprise Project Management Office as an EPMO Project Management Analyst. Reporting to the EPMO Lead, you will work with sponsors, project managers and business areas to strengthen projects from concept to close across Council. You will provide practical advice, assurance and portfolio insights, support our Project Management Framework and governance processes, maintain reliable project information, and help build project management capability.

You will be responsible for:

• Provide practical advice, coaching and support to help sponsors and project teams apply Council's Project Management Framework across the full project life cycle.
• Support project assurance, stage gate reviews and governance forums by reviewing information, identifying gaps and following up decisions and actions.
• Analyse project and portfolio information and prepare clear dashboards, reports, briefings and recommendations for decision-makers.
• Support portfolio planning and the management of project risks, issues, dependencies, benefits, budgets, cashflows and forecasts.
• Maintain accurate project and portfolio information in Council's project portfolio management system and work with project teams to improve data quality.
• Coordinate post-implementation reviews, track lessons and improvement actions, and help improve the framework, templates, reporting and project management capability across Council.

Key Selection Criteria:

To be successful in this role, you will bring the following skills and competencies:

• A qualification or recognised accreditation in project management, with substantial experience supporting projects across the full project life cycle.
• Practical experience in project governance, assurance, stage gates, risk and issue management, benefits, portfolio reporting and project closeout in an EPMO/PMO related role.
• Strong analytical and problem-solving skills, with experience turning project, schedule, financial and portfolio information into clear advice and recommendations.
• Experience using project portfolio management systems, maintaining reliable data, and supporting cashflow baselines, forecasts and expenditure tracking.
• Strong communication, coaching and influencing skills, with the ability to build trusted relationships and explain complex information in plain language.
• The ability to plan and manage a varied workload with limited day-to-day direction, use sound judgement, follow actions through and deliver quality work within agreed timeframes.

Mandatory pre-employment requirements:

• Be willing to undergo and complete a satisfactory criminal history check.
• Provide or obtain an employment-based Working with Children check.

What we can offer you in return:

• A work life/balance through flexible and hybrid working arrangements.
• Generous leave provisions, including accrued time off, parental leave, four days of wellbeing leave per year, cultural and ceremonial leave, gender affirmation leave, plus the ability to purchase up to four weeks additional leave per year.
• Dedicated Staff Wellbeing programs, events and gym membership discounts.
• Learning and development opportunities so our people can grow and thrive.
• A Parkland surrounded office that is only short 500m stroll to the beach.
• Free onsite staff parking plus hybrid vehicles that employees can book for work related travel.

If you are ready to be part of our incredible organisation, and you think this role is the right fit for you, then we look forward to finding out more about you and what you would bring to this role.

Bayside City Council prides itself on its values of Respect Each Other, Own It, Work Together and Find Better Ways.

Bayside City Council proudly acknowledges the Bunurong People of the Kulin Nation as the Traditional Owners and Custodians of this land, and we pay our respects to their Elders, past, present and emerging as well as all Aboriginal or Torres Strait Islander community members with us today.

We are an equal opportunity employer committed to an equitable, diverse and socially inclusive work environment. We actively encourage applicants with Aboriginal and Torres Strait Islander heritage, people living with disability, LGBTIQA+ people and people from culturally diverse backgrounds to apply for this opportunity.