Engineering Project Coordinator — Fleet & Governance

SmartRecruiters, Inc.; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Qantas is seeking a Project Coordinator to support high‑impact engineering projects across the fleet in a 24 month fixed term role based in Mascot, Sydney. You will report to the Project Manager and ensure milestones, governance and documentation are managed to enable on‑time delivery.

You will coordinate schedules, prepare reports, onboarding of contractors and drive continuous improvement across the engineering program. Strong Excel, Power BI and MS Project skills are essential.

Qualifications

• 3+ years’ experience supporting projects in a large, complex organisation.
• Tertiary qualification or certification in a project/program related discipline.
• Strong communication skills and the ability to collaborate across diverse engineering and operational teams.
• Advanced proficiency in Microsoft Excel, PowerPoint and project tracking tools (e.g., Power BI, MS Project).
• Ability to manage conflicting priorities, meet deadlines and work independently with strong attention to detail.
• Experience providing business analysis or project coordination support across simultaneous initiatives.

Responsibilities

• Support project governance through accurate and timely reporting, documentation control and milestone tracking.
• Coordinate project schedules, action items, risk logs and resource plans, ensuring key activities remain on track.
• Assist with preparing project communication materials, presentations and status updates for senior leaders and stakeholders.
• Facilitate meetings, prepare agendas and minutes, and ensure follow‑up actions are completed.
• Provide administrative and technical support across engineering project teams, including onboarding contractors and supporting process set‑up.
• Champion standardisation, continuous improvement and consistent project practices across the engineering program environment.

Skills

Project coordination

Stakeholder management

Excel

Power BI

MS Project

Communication skills

Education

Tertiary qualification in project/related discipline

Tools

Power BI

MS Project

Excel

Job description

Qantas is seeking a Project Coordinator to support high‑impact engineering projects across the fleet in a 24 month fixed term role based in Mascot, Sydney. You will report to the Project Manager and ensure milestones, governance and documentation are managed to enable on‑time delivery.

You will coordinate schedules, prepare reports, onboarding of contractors and drive continuous improvement across the engineering program. Strong Excel, Power BI and MS Project skills are essential.