Elective Admissions and Operating Suite Admin Manager

Victorian Government; Melbourne; On-site; AUD 110,000 - 140,000; Full time

Benefits offered by this job

Salary packaging

Wellness program

Onsite childcare

Mentoring & career development

Job summary

Austin Health in Melbourne is seeking an Admin Manager to oversee administrative activities for The Surgery Centre and related operating suites. The role involves managing admissions, discharges and ESIS data entry across campuses.

You will lead administrative teams, ensure data integrity for ESIS reporting, and drive process improvements to meet DoH requirements and IT system changes, while delivering patient-centered service.

Qualifications

• Leadership experience in a similar role.
• Proven effective communication skills both verbal and written.
• Sound understanding of Elective Surgery Information System (ESIS) reporting.
• Knowledge of hospital management systems such as Trak Care and Cerner.

Responsibilities

• Rotate across campus to oversee administration functions.
• Lead administrative teams across campus.
• Ensure robust data integrity for ESIS reporting.
• Drive continual process improvement of administrative workflows.

Skills

Leadership experience

Communication skills

ESIS reporting

Hospital systems knowledge

Tools

Trak Care

Cerner

Job description

Location: Melbourne - CBD and Inner Metro suburbs

Reference: 6318

If yes, please log in to the Austin Health careers website via ‘Employee Login’ using your network login details to search, view and apply for all career opportunities available.

• Permanent, ongoing position
• Full time
• Austin Hospital location, close to public transport

Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.

About the Surgery, Anaesthesia and Procedural Medicine department

The Admin Manager is responsible for all facets of administration for The Surgery Centre (ward, satellite and theatre) and Austin Operating Suite (SAEC, theatre and ward 9West) including but not limited to admissions, discharges and ESIS data entry.

A regular day will see you:

• Rotate across campus ensuring a presence and oversight of administration functions
• Responsible for people management of administrative teams across campus
• Ensure robust data integrity is upheld for ESIS reporting
• Provide continual process improvement of administrative workflows to meet business needs, DoH reporting requirements and IT system changes

About you

As the Admin Manager, you will be someone who has excellent communication skills, with a strong commitment to excellence in patient care. You’ll bring energy and drive to your work and have a keen interest in developing your skillset.

To be successful in this role you’ll bring with you:

• Previous leadership experience in a similar role
• Proven effective communication skills both verbal and written
• Sound understanding of Elective Surgery Information System (ESIS) reporting
• Knowledge of hospital management systems (i.e. Trak Care and Cerner)

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:

• Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation.
• A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program.
• Onsite childcare at Austin Hospital, easy access via public transport and car parking options.
• Mentoring and career development opportunities.

Work with us!

We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures.

All appointments are made subject to a satisfactory National Police Check and if required, a Working with Children Check. Austin Health is a child safe organisation, committed to upholding the rights, safety, and wellbeing of children and young people in line with Child Safe Standards.If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager:Naomi Italia, Acting Divisional Manager Access, Planned Procedures, Endoscopy and Endoscopy Services at [e-mail]

Applications close Thursday 22 October 2026 at 11.59pm