Elections Project Advisor, Technical Writing

State Government of Victoria, Australia; City of Melbourne; Hybrid; AUD 101,000 - 114,000; Full time

Benefits offered by this job

Free staff shuttle service

Job summary

The Victorian Electoral Commission (VEC) is seeking an Elections Project Advisor – Technical Writing to lead and coordinate written communications for candidates during the election period. You will ensure timely, compliant information across operations and work closely with internal experts to maintain accuracy and approvals.

You will report to the Manager Candidate Services, organizing sign-offs and tracking tasks in a fast-moving election environment with a focus on clear, accessible

Qualifications

• Experience providing technical writing expertise to create clear, timely information for internal and external stakeholders.
• Ability to communicate complex processes and concepts to diverse audiences with concise documentation.
• Strong project management skills to handle priority shifts during peak periods.
• Proven ability to coordinate, track tasks, and organize sign-offs under time-sensitive deadlines.

Responsibilities

• Draft and maintain candidate communications during the election period.
• Collaborate with internal experts to ensure accuracy of material.
• Coordinate sign-offs for timely material delivery and maintain information for Candidate Services.

Skills

Technical writing

Stakeholder communication

Project management

Written communications

Cross-team collaboration

Team leadership

Job description

Location: Melbourne - CBD and Inner Metro suburbs

Reference: VG/1946003

Join the VEC as an Elections Project Advisor – Technical Writing and play a key role in supporting candidates throughout the election process. Working within the Candidate Services team, you will develop and maintain clear, accurate and compliant communications, ensuring candidates receive timely information to help them meet their obligations and participate effectively in Victoria’s electoral events.

• Fixed-term opportunity (various terms up to 12 months)
• VPS Grade 4.1 $100,894 - $114,476 plus superannuation
• Location: Port Melbourne, Collins Street CBD,
• Hybrid working arrangements available
• Free staff shuttle service from Southern Cross Station to Port Melbourne

Why join us

At the Victorian Electoral Commission (VEC) we are not just about elections, we are about enabling all Victorians to actively participate in their democracy. The VEC conducts state and local council elections and is responsible for promoting public awareness and understanding of electoral issues in the Victorian community. Our goal is to be change ready and responsive to legislative changes and community expectations in a dynamic and complex operating environment.

We provide a values driven workplace culture with a passion for excellence and innovation in the services we provide. We offer a supportive environment that encourages professional development and provide opportunities to broaden your experience through internal working groups and committees across VEC branches.

About this opportunity

Reporting directly to the Manager, Candidate Services, this role leads the VEC's written communications with Candidates during the election period, supporting the delivery of electoral events. It plays a key role in ensuring Candidates receive timely, compliant and up-to-date information throughout the election to allow them to meet their responsibilities.

About the team

The Candidate Services team is responsible for managing the Candidate experience, as well as key processes relating to candidates such as Nominations and How-to-vote card registration.

A day in the life of an Elections Project Advisor – Technical Writing

You will support the delivery of election operations by drafting and maintaining candidate communications. Working closely with key internal subject experts to ensure material is correct. Organizing sign off for material during busy, time-critical periods. Your role focuses on assisting with coordination, tracking tasks and actions, and maintaining accurate information that supports Candidate Services deliverables. You will work closely with others, follow clear direction, and adapt quickly as priorities shift—particularly during peak election periods when legislative deadlines are tight, and work is fast moving.

About you

• Experience providing technical writing expertise and advice to support delivering clear and timely information for internal and external stakeholders within agreed timeframes.
• Ability to work collaboratively with others and communicate clearly and professionally with stakeholders, developing strong working relationships to deliver public-facing operational products.
• Excellent project management skills with the ability to quickly change priorities, identify and elevate routine issues or risks, and manage competing demands during peak periods.
• Experience communicating complex processes and concepts for a range of audiences using clear and concise written documentation.
• Ability to lead small teams of staff to deliver a variety of written products within operational projects.

Diversity and inclusion

We highly encourage Aboriginal and Torres Strait Islander people, people with disabilities and culturally and linguistically diverse people to apply.

We are committed to diversity and inclusion in our workplaces with the people we employ, and at the ballot box with the people we serve. We aim to create a workplace that is inclusive, equitable, and safe for all.

We understand that candidates may need adjustments in the recruitment process and/or workplace. For any questions or request for accommodations, please e‑mail [e-mail].

Pre-employment checks

Successful applicants will be required to satisfy character clearance requirements including, but not limited to, Nationally Coordinated Criminal History Check (NCCHC) and working with children check.

In accordance with Section 17A of the Electoral Act 2002, the VEC may ask applicants to disclose specific political activities that could compromise the perceived independence of the organisation. Learn more about disclosing political activities.

VEC contact details

For further information please contact Catherine Mackenzie, Manager Candidate Services at [e-mail].