Elections Project Advisor, Technical Writing

State of Victoria; City of Melbourne; Hybrid; AUD 101,000 - 114,000; Full time

Benefits offered by this job

Hybrid work model

Free staff shuttle

Job summary

The Victorian Electoral Commission (VEC) is seeking an Elections Project Advisor - Technical Writing to lead Candidate Services’ written communications during the election. You will draft, review and maintain material, coordinating with internal experts to ensure accuracy and timeliness.

The role demands strong technical writing, robust project management and the ability to adapt priorities during peak periods, guiding sign-offs and clear, professional information for candidates.

Qualifications

• Experience providing technical writing expertise to support delivering clear and timely information for internal and external stakeholders within agreed timeframes.
• Excellent collaboration and communication skills with stakeholders to deliver public-facing operational products.
• Strong project management skills with the ability to quickly change priorities and manage competing demands during peak periods.
• Ability to lead small teams of staff to deliver a variety of written products within operational projects.

Responsibilities

• Draft and maintain candidate communications during elections, ensuring timeliness and accuracy.
• Coordinate with internal subject matter experts to validate material before sign-off.
• Organise sign-off for material during busy, time-critical periods.
• Assist with coordination, tracking tasks and maintaining accurate information to support Candidate Services deliverables.

Job description

Fixed-term opportunity (various terms up to 12 months)VPS Grade 4.1 $100,894 - $114,476 plus superannuationLocation: Port Melbourne, Collins Street CBD,Hybrid working arrangements availableFree staff shuttle service from Southern Cross Station to Port MelbourneWhy join usAt the Victorian Electoral Commission (VEC) we are not just about elections, we are about enabling all Victorians to actively participate in their democracy. The VEC conducts state and local council elections and is responsible for promoting public awareness and understanding of electoral issues in the Victorian community. Our goal is to be change ready and responsive to legislative changes and community expectations in a dynamic and complex operating environment.We provide a values driven workplace culture with a passion for excellence and innovation in the services we provide. We offer a supportive environment that encourages professional development and provide opportunities to broaden your experience through internal working groups and committees across VEC branches.Apply now to make a meaningful contribution to the democratic process.About this opportunityReporting directly to the Manager, Candidate Services, this role leads the VEC's written communications with Candidates during the election period, supporting the delivery of electoral events. It plays a key role in ensuring Candidates receive timely, compliant and up-to-date information throughout the election to allow them to meet their responsibilities.About the teamThe Candidate Services team is responsible for managing the Candidate experience, as well as key processes relating to candidates such as Nominations and How-to-vote card registration.A day in the life of an Elections Project Advisor - Technical WritingYou will support the delivery of election operations by drafting and maintaining candidate communications. Working closely with key internal subject experts to ensure material is correct. Organizing sign off for material during busy, time-critical periods. Your role focuses on assisting with coordination, tracking tasks and actions, and maintaining accurate information that supports Candidate Services deliverables. You will work closely with others, follow clear direction, and adapt quickly as priorities shift-particularly during peak election periods when legislative deadlines are tight, and work is fast moving.About youExperience providing technical writing expertise and advice to support delivering clear and timely information for internal and external stakeholders within agreed timeframes.Ability to work collaboratively with others and communicate clearly and professionally with stakeholders, developing strong working relationships to deliver public-facing operational products.Excellent project management skills with the ability to quickly change priorities, identify and escalate routine issues or risks, and manage competing demands during peak periods.Experience communicating complex processes and concepts for a range of audiences using clear and concise written documentation.Ability to lead small teams of staff to deliver a variety of written products within operational projects.How to applyAll applicants must complete the online application form and submit a current CV and a separate document with responses to Key Selection Criteria (KSC) 6.1, 6.4 and 6.5 as listed in the position description.Note that VEC can only accept applications lodged via the apply button which leads to the Victorian Government Careers log in and application process via Careers Vic.Applications close at 11:59pm on Monday, 21 September 2026.Diversity and inclusionWe highly encourage Aboriginal and Torres Strait Islander people, people with disabilities and culturally and linguistically diverse people to apply.We are committed to diversity and inclusion in our workplaces with the people we employ, and at the ballot box with the people we serve. We aim to create a workplace that is inclusive, equitable, and safe for all.We understand that candidates may need adjustments in the recruitment process and/or workplace. For any questions or request for accommodations, please e-mail [e-mail]-employment checksSuccessful applicants will be required to satisfy character clearance requirements including, but not limited to, Nationally Coordinated Criminal History Check (NCCHC) and working with children check.In accordance with Section 17A of the Electoral Act 2002, the VEC may ask applicants to disclose specific political activities that could compromise the perceived independence of the organisation. Learn more about disclosing political activities.VEC contact detailsFor further information please contact Catherine Mackenzie, Manager Candidate Services at [e-mail].