eCommerce Financial Controller

The eCommerce CFO; Caloundra; Remote; AUD 7,800 - 10,000; Part time

Benefits offered by this job

Flexible schedule

Part-time remote work

Independent contracting

Job summary

The eCommerce CFO is a small strategic CFO practice focused on ecommerce brands. We seek a CPA/CA with 5+ years in month-end close and reconciliations to take ownership of client financial reviews from a remote, home-based setup.

You will oversee bookkeepers, review reports, and ensure accurate multi‑currency reporting, coordinating with the founder and clients. This is a flexible, part-time role with no traditional compliance work.

Qualifications

• CPA or CA with at least five years’ experience in month-end close, reconciliation or controller work.
• Experience in ecommerce finance and multi-currency environments.
• Familiar with Xero and QuickBooks; experience with A2X and Cin7 is preferred.

Responsibilities

• You own the end‑of‑month checklist and financial review for assigned clients.
• You oversee the bookkeeper’s month‑end work and ensure corrections are completed.
• You review automated reports and reconcile multi‑currency activity.
• You communicate findings and provide initial responses within one business day.

Skills

Month-end close

Reconciliations

Controller experience

Education

CPA or CA

Tools

Xero

QuickBooks

A2X

Cin7

Job description

Fee: A$700 per single-entity client per calendar month; A$900 per multi-entity client per calendar month

A note from me before the details

I’m Judith Hobdell. I run The eCommerce CFO, a small strategic CFO practice for eCommerce brands turning over $5M to $70M. I work from my home office on the Sunshine Coast, and our clients are in Australia, the UK, the US and Canada.

I trained as an actuary in Glasgow in 2006, left the corporate world in 2013, and learned eCommerce picking and packing orders in my husband’s garage. That garage became our first multi‑seven‑figure brand, and I have co‑founded four eCommerce brands since.

My training is actuarial. The practice is at its best with a CPA or CA checking the numbers beside me. Today I do the month‑end review myself before I sit down with each founder, along with the checks that come up in Slack between month ends. I’m looking for someone to take ownership of that work.

This role might suit a parent looking for flexible work from home, or an accountant who wants something different from a compliance‑heavy accounting firm. There is no traditional compliance work in this role. We focus on strategic CFO support and making sure eCommerce founders have accurate numbers to make decisions in real time.

The team

Each client has a bookkeeper, a cash flow analyst, and a cash flow and payables coordinator. The bookkeeper handles the bookkeeping, the analyst works on cash flow analysis, and the coordinator helps implement my cash flow strategy and coordinate payables.

What the work is

You own the end‑of‑month checklist and financial review for your assigned clients. That means keeping the checklist current, making sure assigned tasks are completed and supported, following up anything outstanding, and checking the work before the numbers come to me as ready for client reporting.

You will:

• Oversee the bookkeeper’s month‑end work: review reconciliations and coding, ask for corrections, and check that corrections have been made. Flag recurring issues or capacity concerns to me.
• Periodically review the automated financial reports, including the profit and loss and balance sheet, to check that they reflect the accounting software. Check the correct period and entity, and investigate any differences or mapping issues.
• Check that every relevant bank, card and wallet account, in every currency, is reconciled to the ledger.
• Check both sides of transfers, investigate unpaired items, and account for timing and foreign exchange differences.
• Review payout reconciliations for relevant Shopify, Amazon, Stripe, PayPal and Airwallex transactions against sales, fees and refunds.
• Check A2X settlements against payouts and the sales channel, including that COGS is not counted twice.
• Check stock and COGS in Cin7 or the relevant inventory system against the ledger at month end.
• Review relevant GST coding and balances, and flag questions that need specialist input.
• Send me a short handover: what is ready, what you found and resolved, what remains open, who is following it up and what needs my decision.

The checklist and checks vary by client. If something material is unresolved or a deadline is at risk, tell me early rather than waiting for the handover.

You’ll be in each assigned client’s Slack channel with me and the team. You can liaise directly with clients to request statements, reports or other information you need. When something needs checking, such as a payment that looks wrong or a number a founder has questioned, investigate and provide an initial response within one business day on the agreed working schedule. Some questions may take longer to resolve.

Your view on what you find is welcome. The advice to the client comes from me, and so do the client calls.

The clients and timingClients have single or multiple entities and may operate in multiple currencies. Your initial client allocation and any subsequent clients will be agreed with you. You’ll have the access needed for your review, including relevant accounting, sales‑channel, inventory, bank‑feed and payout information.

The working close calendar is for the bookkeepers to complete their month‑end work by the fifth business day, with your review due by the tenth business day, using each client’s agreed calendar. If information is late or an issue remains open, flag it before the deadline and keep the checklist and me updated.

What it is not

This is not a bookkeeping role, and you are not responsible for building automated financial reports. You review the work and follow corrections through. You are not responsible for the cash flow strategy, payment decisions or client advice.

It is not a full‑time job, and no one is watching the clock. You can work your own hours around the agreed close deadlines and Slack response time.

The terms

• A$700 per single-entity and A$900 per multi-entity client per calendar month.
• This is a fixed fee, not an hourly rate. The work currently takes me approximately five hours per client per month, including the close review and checks between month ends. We’ll review the scope and workload after the first month.
• Independent contractor with your own ABN, invoicing monthly in arrears for each calendar month. Keep your other clients and your own practice.
• You’ll need your own professional indemnity insurance.
• While we work together, no separate direct engagements with our clients outside this role.
• If a client leaves, their fee stops at the end of that month. Each additional assigned client adds the agreed applicable client fee.
• We’ll start with one client for the first month, paid in full at the agreed client fee, and agree the next steps and client allocation after that.
• We use Xero and QuickBooks, A2X, Cin7, Google Sheets, Slack and Loom, alongside the relevant client reports and feeds.

You will suit this if

• You are a CPA or CA with at least five years’ experience in month‑end close, reconciliation or controller work.
• You have experience working with eCommerce businesses in a finance, accounting or controller role.
• You know Xero and QuickBooks, have reviewed A2X, Cin7 or a similar inventory system, and Amazon settlements, and have reconciled more than one currency.
• You are comfortable overseeing a bookkeeper’s work, giving clear feedback and following corrections through.
• You cannot leave a difference of eleven dollars alone.
• You can communicate clearly in Slack and provide an initial response within one business day.
• You want steady, interesting part‑time work from home, alongside a practice, a family or both.
• Experience in a fractional CFO practice or multi‑client finance work is a plus.

As the practice grows, there may be more clients and, for the right person, opportunities to take on cash flow forecasting later.