Early Childhood Administrator

Department of Education Victoria; Murtoa; On-site; AUD 60,000 - 70,000; Full time

Job summary

Department of Education Victoria is seeking an experienced Administrative Officer to support a Murtoa early learning centre. You will manage enrolments, payments, payroll and records, and respond to families with warmth and clarity.

You will work with the ELV central team to ensure smooth operations. Ideal candidates have strong MS Word/Excel/Outlook skills, are highly organised, and comfortable handling confidential information in a child-safe environment.

Qualifications

• Previous experience in an administrative role, ideally with exposure to the early childhood sector.
• Experience in financial reporting and following organisational policies and procedures.
• Strong knowledge of MS Word, Excel and Outlook.

Responsibilities

• Provide administrative support across centre operations, including enrolment processing, CCS management, payroll, attendance and record keeping.
• Serve as a key point of contact for families, responding to enquiries by phone, email and in person.
• Build and maintain relationships with families, colleagues, suppliers and the ELV central team.
• Process payments and perform data entry into the Child Care Management System and payroll systems.
• Monitor centre security and perform general administrative tasks including communications and team planning.

Skills

Administrative experience

Communication

Organisational skills

Customer service

Education

Certificate III or Diploma in Business Admin

Certificate III or Diploma in Early Childhood Education and Care

Working with Children Check

Tools

Microsoft Word

Excel

Outlook

Job description

Department of Education Victoria – Murtoa VIC

11d ago , from Department of Education & Training Victoria

Early Learning Victoria (ELV) is leading the roll‑out of 50 government‑owned and operated early learning centres by 2032, with 18 currently operating. Our centres offer long day care, three and four‑year‑old kindergarten and pre‑prep in accessible, play‑based environments connected to local communities. We are committed to creating enriching work environments, encouraging professional growth and maintaining the highest standards of child safety.

ELV is approved for the Commonwealth¿s Worker Retention Grant, which provides a 15% wage increase for eligible staff.

About the Role

Open since 2025 and co-located with Murtoa College, Early Learning Victoria Bani Walup (meaninglittle blue-tongue lizard) is a 57-place centre in Murtoa offering long day care, Three-Year-Old kindergarten and Four-Year-Old Kindergarten programs.

Early Learning Victoria is approved to receive the Commonwealth¿s Worker Retention Grant, which funds a 15% wage increase above modern award rates for eligible employees.

In this role, you will:

• Provide administrative support across all aspects of centre operations, including enrolment processing, Child Care Subsidy management, payroll, attendance and record keeping
• Serve as a key point of contact for families, responding to enquiries by phone, email and in person
• Build and maintain strong relationships with families, colleagues, suppliers and the ELV central team
• Process payments and perform data entry into the Child Care Management System and payroll systems
• Monitor centre security and perform general administrative tasks including communications, team planning and accepting deliveries
• Operate in accordance with Education Care Services National Law and Regulations and Early Learning Victoria policies and procedures

About You

• Previous experience in an administrativerole,ideallywith exposure to the early childhood sector
• Experience in financial reporting and following organisational policies and procedures
• Confidence using administrative software and systems, including strong knowledge of Microsoft Word, Excel and Outlook
• Effective communication and relationship-building skills with staff, families and communities
• Strong organisational skills, including time management, multitasking and the ability to prioritise tasks effectively

Qualifications and Experience

• Qualification in business administration or a related fieldwill behighly regarded
• Certificate III ordiploma in Early Childhood Education and Care or higherwill behighly regarded
• Valid Working with Children Check; completion of Protecting Children - Mandatory Reporting online learning
• Agreement to a police check; an international police check must be provided for candidates who have resided outside of Australia for 12+ months in the last 10 years

Applications close 11:59pm on Thursday, 1 October 2026.

For more information about the role, or to request adjustments for participation in the recruitment process, please contact Stacey Faux, Centre Director, on ***********@education.vic.gov.au

ELV is a child-safe organisation committed to creating environments where children are safe, valued, and respected. We maintain zero tolerance for child abuse, harm, neglect, or discrimination in any form. All staff are required to uphold the Child Safe Standards and actively contribute to a culture of child safety. OurStaff Code of Conduct policy outlines expected standards of behaviour for all staff and defines appropriate interactions with children; adherence is mandatory.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about working for the Department, diversity and inclusion, and our employment conditions, visit the Department website