Dynamic Executive Assistant to Two Directors

Jade Finance Australia; Gold Coast City; On-site; AUD 60,000 - 90,000; Full time

Job summary

Jade Finance is seeking an experienced Personal/Executive Assistant to provide comprehensive dual support to two Directors. The role requires exceptional organisation, discretion, and the ability to manage complex calendars, correspondence, and travel arrangements.

Responsibilities include assisting with accounts, invoicing, and digital workflows, plus onboarding and staff administration. The successful candidate will thrive in a fast-paced environment and support broader administrative

Qualifications

• Prior experience in a PA/EA or general administration role.
• Experience with Microsoft Office and Google Workspace.
• Valid driver’s licence and access to a reliable personal vehicle.
• Experience with Xero preferred but not required.

Responsibilities

• Coordinate complex schedules, meetings, and training for Directors.
• Provide direct executive support to two Directors and manage high-level correspondence.
• Assist with accounts, invoicing, and payments.
• Prepare reports, board presentations, and internal communications with accuracy.
• Organise meeting agendas and record accurate minutes; follow up on actions.
• Assist with staff onboarding and offboarding workflows and maintain records.
• Provide backup support to the wider administration team during peak periods.

Skills

Microsoft Office

Google Workspace

Xero

Calendar management

Discretion

Communication

Vehicle ownership

Time management

Tools

Xero

Job description

Jade Finance is seeking an experienced Personal/Executive Assistant to provide comprehensive dual support to two Directors. The role requires exceptional organisation, discretion, and the ability to manage complex calendars, correspondence, and travel arrangements.

Responsibilities include assisting with accounts, invoicing, and digital workflows, plus onboarding and staff administration. The successful candidate will thrive in a fast-paced environment and support broader administrative