Document Controller - Infrastructure Projects & Admin

Emmbr; City of Melbourne; Hybrid; AUD 60,000 - 85,000; Full time

Job summary

Emmbr in Melbourne is seeking a Document Controller / Project Assistant to join a small project team. The role focuses on rigorous document control, data accuracy, and project administration across major infrastructure projects, with 1 day per week on-site in the Western Suburbs.

You will manage document versioning, updates to project registers, and coordination of requests across systems like Vault, Aconex, and Salesforce. Hybrid work arrangements are available.

Qualifications

• Document management experience in project or engineering environments.
• Strong understanding of project administration, control frameworks, and compliance standards.
• Energy or infrastructure sector experience is advantageous.
• Excellent communication skills and proactive stakeholder engagement.
• Tertiary qualification in Business, Engineering, or Contract Management is a plus.
• Demonstrates adaptability, strong organisational skills, and meticulous data accuracy.

Responsibilities

• Manage and support project documentation activities, including version control, archiving, and document retrieval.
• Support project registers with variations, RFIs, and issue logs.
• Coordinate documentation requests and transmission per governance standards and data systems (Vault, Aconex, Salesforce).
• Assist in preparing project reports, quality audits, and documentation for tendering and contracts.
• Train personnel on document control procedures and tools; maintain internal registers and compliance.
• Liaise with stakeholders to obtain schedule updates and maintain data integrity across systems.

Skills

Document management

Project administration

Compliance standards

Communication skills

Organisational skills

Attention to data accuracy

Tertiary qualification (Business/Eng/契

Education

Business/Engineering/Contract Management degree

Tools

Aconex

MS Suite

MS Excel

SharePoint

SAP

Job description

Emmbr in Melbourne is seeking a Document Controller / Project Assistant to join a small project team. The role focuses on rigorous document control, data accuracy, and project administration across major infrastructure projects, with 1 day per week on-site in the Western Suburbs.

You will manage document versioning, updates to project registers, and coordination of requests across systems like Vault, Aconex, and Salesforce. Hybrid work arrangements are available.