Document Controller

Ugl; Sydney; On-site; AUD 60,000 - 90,000; Full time

Job summary

Built is seeking a skilled Document Information Manager to lead information management practices on a large Sydney infrastructure programme. You will define IM strategies, establish project-level governance, and drive continuous improvement across teams, ensuring ISO 19650 and CDE standards are met.

You will guide data flows, control documentation, and supervise IM personnel while collaborating with design and delivery teams on complex projects in NSW. Strong communication is essential.

Qualifications

• Related work experience in a similar role on major projects.
• Experience within the Sydney construction industry.
• Completion of a diploma or higher qualification in Business Administration or other relevant area qualifications.
• Be able to show longevity with past employers and exemplary references.

Responsibilities

• Defines and delivers effective information management strategies, aligned with ISO 19650 and client requirements.
• Establishes and manages project-level IM functions, ensuring consistent standards, governance and delivery.
• Drives capability through training, coaching and continuous improvement across project teams.
• Assures quality and compliance of all project documentation, records and information flows.
• Leads and develops IM teams, fostering collaboration and high performance across project interfaces.

Skills

Attention to detail

Communication skills

Project coordination

Aconex proficiency

MS Office

Education

Diploma in Admin

Tools

ViewPoint

SharePoint

Power BI

Revit

Solibri

Job description

Explore document controller jobs in Sydney , where opportunities are available across various sectors, including construction, engineering, and administration . Document controllers are vital for managing and organizing important documents, ensuring accuracy and accessibility. These roles often require strong attention to detail, organizational skills, and proficiency in document management systems. Sydney 's job market offers document controller positions ranging from entry-level to senior roles, with varying responsibilities such as document creation , revision control , and distribution . Candidates should possess excellent communication skills and the ability to work collaboratively with project teams. Many companies seek individuals with experience in electronic document management systems ( EDMS ) and a solid understanding of regulatory requirements. Job seekers can find document controller opportunities in Sydney through online job boards, recruitment agencies, and company websites. Relevant keywords for your search include document control, records management , EDMS , Sydney jobs, and administration . Keep an eye out for roles that match your experience level and career aspirations to advance your career as a document controller in Sydney .

What People Ask

Document controllers in Sydney manage the creation, organization, and distribution of documents. They maintain document control systems, ensure accuracy, and handle revisions. They work closely with project teams to support efficient information flow.

The typical salary range for document controller jobs in Sydney is between AUD 60,000 to AUD 90,000 per year, depending on experience and the specific industry. Senior roles or those requiring specialized skills may offer higher compensation. This range helps estimate potential earnings in this field.

Top employers in Sydney for document controllers include companies like Lendlease , John Holland , and Laing O'Rourke . These firms often have ongoing projects that require skilled document management professionals. Explore their career pages for current openings.

Showing 2216 Document Controller jobs in Sydney

Job Description

Want to work at one of Australia’s largest and most dynamic construction companies?

What if you could make your mark on Australia’s most ambitious and innovative construction projects?

The Opportunity

As the Document Controller you will collaborate closely with the Design Management team to implement document control and design change management protocols, the Senior CA to assist in the subcontract and head contract admin of the project and the Senior Project Manager to manage all practical completion documentation.

Here’s what a typical day might look like for you:

• Quality Assurance – Assist the design and delivery teams in the submission and approval of samples, maintenance of registers and collation of materials;
• Managing Subcontractor Documentation – Assist in the management of subcontractor document control requirements, claims and payments;
• Design – Management and distribution of design documentation ensuring weekly checks are undertaken, follow up issue of updated drawings and handover forms etc.
• Programming – Ensuring up to date programs are transmitted to all subcontractors, timely submission of cost reports and project reporting;
• Commercial – Assist with subcontractor payments, creditor invoices and ensure all delivery, labour and day dockets are completed.

Working closely with:

• The Design Management Team to implement document control and design change management protocols
• Senior Contract Administrator to assist in the subcontract and head contract administration of the project
• The Senior Project Manager to manage all Practical Completion documentation

What we are looking for Here are the essentials you’ll need for this role:

• Related work experience in a similar role on major projects
• Experience within the Sydney construction industry
• Completion of a diploma or higher qualification in Business Administration or other relevant area qualifications
• Be able to show longevity with past employers and exemplary references

Key Accountabilities:

• Industrial Relations
• Quality Assurance
• Client, Consultant and Authorities Relationship
• Managing Subcontractors
• Design
• Programming
• Commercial
• Information Management

Key Skills & Experience:

Professional

• Distinguishes between low and high priority tasks and projects
• Plans, organises and completes tasks in an efficient manner
• Achieves outcomes in a collaborative manner
• Highly proficient in Aconex, Microsoft Office including Word, Excel, and Outlook
• Distinguishes between confidential and non-confidential matters and treats all with the appropriate level of sensitivity
• Demonstrated reliability in meeting deadlines and commitments, with an ability to set realistic goals, problem-solve and establish work priorities
• Demonstrated ability to provide a high standard of administrative services including the use of office equipment, keyboarding skills, word-processing and relevant software packages, with an emphasis on accuracy and attention to detail
• Demonstrated ability to collect, analyse and present information in a meaningful manner
• Exceptional organisation skills and a high degree of flexibility and initiative
• Experienced and proactive individual with strong written and verbal communication skills

Personal:

• Driven with a desire to achieve outstanding results in a team environment and ensure the highest standard of outcomes
• Demonstrating high ethical standards, integrity and commitment to all business dealings

About Built

Built is a leading privately owned construction company operating across Australia, NewZealand and the United Kingdom. With more than 1,400 people and a strong pipeline of diverse projects, we combine Tier 1 capability with the agility of private ownership, where decisions are quick, ideas are heard, and your impact is visible.

We are committed to innovation and new ways of working, investing heavily in digital solutions to deliver smarter, safer, and more efficient outcomes.

You will thrive among talented, driven people who bring their strengths together and push each other to achieve exceptional results.

Why Built

At Built, we create an environment where people can accelerate their development, take on meaningful responsibility and work across diverse sectors and project scales.

You’ll get exposure quickly, supported by leaders who back good ideas and create space for you to grow.

In return, we look for people who bring curiosity, ownership and a willingness to stretch themselves. We value collaboration, practical problem‑solving, and people who thrive in a culture where everyone contributes to better outcomes.

We also offer a comprehensive range of benefits designed to support your wellbeing, growth and life outside of work.

Let’s find new ways together!

If you want to build differently, grow with purpose, and thrive in a team that’s shaping the future, this is your chance.

Where New Ideas Are Always Welcome

We’re building teams that reflect the communities we work in. At Built, we value different perspectives because fresh thinking helps us find better ways of doing things. If you’re excited about this opportunity but don’t tick every single box, we’d still love to hear from you. Curiosity, enthusiasm and a willingness to learn matter just as much as your experience.

Mace combines global delivery consultancy experience to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

The project:

This is a complex, large scale, infrastructure programme in Sydney that will benefit the people and bring a positive impact to the community. Working with an amazing client and talented Mace team, this project will be of incredibly high-quality standards in a heavily regulated environment, suiting people with similar project experience that operate with the highest integrity and professionalism.

You’ll be responsible for:

• Defines and delivers effective information management strategies, aligned with ISO 19650 and client requirements.
• Establishes and manages project-level IM functions, ensuring consistent standards, governance and delivery.
• Drives capability through training, coaching and continuous improvement across project teams.
• Assures quality and compliance of all project documentation, records and information flows.
• Leads and develops IM teams, fostering collaboration and high performance across project interfaces.
• Supports CDE implementation, bid development, and contributes to digital excellence and net zero ambitions.

You’ll need to have:

• Proven information management experience across major projects, aligned with ISO 19650 and CDE standards.
• Proficient in key IM systems (Aconex, ViewPoint, SharePoint) and data tools including Power BI.
• Strong understanding of document control, information architecture and model assurance (Revit, Solibri).
• Effective communicator with stakeholder engagement, international experience, and awareness of data security and governance.

Our values

Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.

Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.

Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.

Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role.