Document Controller

Fulton Hogan; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Parental leave

Health discounts

Employee assistance

Flexible work

Retail discounts

Purchase leave

Job summary

Fulton Hogan in Melbourne is seeking an experienced Document Controller to join our Southern Region Construction team. You will maintain robust document control systems, manage drawing and specification filing, and coordinate document movements with internal stakeholders.

The role requires knowledge of document control protocols, experience with Teambinder/Aconex/SharePoint, excellent communication, and strong attention to detail.

Qualifications

• Demonstrated experience in a Document Controller/Team Administrator/Project Coordinator position.
• Excellent communication skills across verbal and written mediums.
• Strong attention to detail and accuracy in documentation workflows.
• Knowledge of contractual requirements of document flows and electronic document management systems.

Responsibilities

• Maintaining a robust document control system that supports efficient information management.
• Setting up processes and filing systems to control incoming and outgoing documents, including drawings and specifications.
• Reviewing, scanning, filing and archiving documentation; liaising with stakeholders to coordinate movements.
• Mentoring new staff on document procedures and providing data entry/administrative support as required.

Skills

Document control experience

Attention to detail

Communication skills

Team coordination

Tools

Teambinder

Aconex

SharePoint

Job description

Life at Fulton Hogan is about making the most of opportunities, taking responsibility, and making it happen. We appreciate our peoples' courage, curiosity and unique perspectives, and look to collaborate as much as possible to explore safer, smarter and more efficient ways of working in this rapidly changing world. We don't stand still - there are always opportunities to do more and do better.

Keen to progress your career? Take full advantage of our tailored training, leadership, and mentoring programs; or leverage our partnerships with industry association such as Engineers Australia, Chartered Accountants, CPA Australia, Infrastructure Sustainability Council, The National Association of Women in Construction, plus many more.

Looking to enhance your wellbeing? We will encourage you to explore flexible working arrangements where possible. We offer great benefits, including corporate health and fitness programs, health insurance discounts, personal banking support, a range of retailer discounts, up to 18 weeks paid primary carers parental leave and up to 10 days paid secondary carers leave, access to our Employee Assistance Program (including your immediate family), and the option to take more time for yourself throughout the year with our Purchase Leave Policy.

Want to help us better the communities we live and work in? Our purpose of creating, connecting, and caring for communities is more than a saying to us - it's a way of thinking, working, and living because we're locals too, and seek to give back in ways that strengthen and build resilient communities. We do this because we genuinely care, enjoy what we do, and even manage to have some fun along the way!

What’s on offer?

Due to continued growth across our Southern Region Construction business, we are seeking an experienced Document Controller to join our Fulton Hogan Construction team.

Responsibilities will include:

• Maintaining a robust document control system that supports efficient information management;
• Helping to setup processes and filing systems to control incoming and outgoing documents, including technical drawings and specifications;
• Reviewing, compiling, scanning filing and archiving documentation;
• Liaising with internal stakeholders to coordinate document movements;
• Mentoring new staff of document procedures;
• Data entry and general administrative duties as required.

What we need from you:

• Demonstrated experience in a Document Controller/Team Administrator/Project Coordinator position, preferably in an engineering or construction environment;
• Knowledge of contractual requirements of document flows, document control protocols and electronic document management systems;
• Experience working with Teambinder, Aconex and/or SharePoint would be an advantage;
• Excellent communication skills across both verbal and written mediums;
• Strong attention to detail.

Our people share the same set of values that keep us REAL. Respect, Energy and Effort, Attitude and Leadership encapsulate what we stand for at Fulton Hogan and encourage us to foster a diverse and inclusive culture where we listen to, care for, celebrate, and respect everyone.

We are committed to reconciliation and building and nurturing respectful relationships with First Nations peoples. Through our First Nations Engagement Strategy and Reconciliation Action Plan (RAP), we aim to promote opportunities, cultural understanding and partnerships that celebrate and acknowledge the contributions of Indigenous communities.

For over 90 years, Fulton Hogan has been delivering high-quality infrastructure to improve the lives of people every day. Our 10,000+ team works in every kind of weather and environment, creating, connecting, and caring for communities across Australia, New Zealand and the South Pacific.