Document Controller

Austal Ships; City Of Kwinana; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation and benefits

Professional development and training

Supportive and dynamic work env.

Career advancement opportunities

Job summary

Austal is seeking a Document Controller based in Henderson, WA. The role covers managing project technical data, document lifecycle, and ensuring controlled documentation and metadata within the DMS. You will work both independently and with project teams to meet objectives under guidance.

Requirements include 2 years in document control or records management, knowledge of EDMS, and strong attention to detail. Defence clearance eligibility and maritime experience are desirable.

Qualifications

• Minimum 2 years’ experience in document control or records management.
• Excellent attention to detail and organisational skills.
• Strong communication and stakeholder engagement abilities.
• Eligible for Defence Security Clearance.
• Desirable qualification in document control or information management.
• Experience in a highly regulated industry with strict documentation requirements (Desirable).
• Experience or exposure to Defence projects (Desirable).
• Relevant maritime experience (Desirable).

Responsibilities

• Manage document lifecycle from creation to distribution.
• Upload, publish, and maintain technical documentation and metadata in the DMS.
• Ensure version control and maintain engineering document libraries.
• Track revisions, approvals and maintain historical records.
• Perform quality checks and ensure delivery schedule compliance.
• Coordinate with stakeholders and process workflows.
• Prepare and organise audit packs for physical configuration audits.
• Maintain document registers, transmittals, and respond to fast-paced retrieval requests.
• Manage supplier deliverables and documentation.

Skills

Document control

Attention to detail

Organisation

Communication

Stakeholder engagement

Education

Qualification in document control or information management

Tools

DMS / EDMS

Job description

Based in Henderson, the Document Controller is responsible for managing project technical data, working both independently and collaboratively to meet defined objectives under guidance. The position requires knowledge of document control systems and approved software, contributing to effective project and team support.

About Austal

Austal isAustralia’s global shipbuilder, Defence prime contractor; and maritime technology partner of choice. We design, construct, and support defence and commercial vessels for the world’s leading operators with operations spanning Australia, the USA, Philippines, and Vietnam. With operations spanning multiple sites, Austal offers diverse career opportunities in trades, maintenance, engineering support, project services, corporate functions and operational delivery.

Under the Strategic Shipbuilding Agreement, Austal is leading a new era of continuous naval shipbuilding in Western Australia. We’re driving innovation, supporting sovereign capability, and creating long term opportunities for Australian industry and workers.

Learn more at austal.com/ssa

This is your opportunity to contribute to projects of national significance. The maritime is now.

What’s Involved

• Manage document lifecycle including creation, review, approval, and distribution
• Upload, publish, and maintain technical documentation and metadata within the DMS
• Ensure version control and maintain accurate engineering document libraries
• Track revisions, approvals, and maintain historical records
• Perform quality checks and ensure delivery schedule compliance
• Coordinate with stakeholders and process workflows
• Prepare and organise audit packs for physical configuration audits
• Maintain document registers, transmittals, and handling fast-paced retrieval requests
• Manage and expedite supplier deliverables and documentation

You'll Need

• Minimum 2 years’ experience in document control or records management
• Knowledge of electronic document management systems and metadata accuracy
• Excellent attention to detail, organisation, communication, and stakeholder engagement skills
• Eligibility for a Defence Security Clearance
• A recognised qualification in document control or information management (Desirable)
• Experience working in a highly regulated industry with strict documentation requirements (Desirable)
• Experience or exposure to Defence projects (Desirable)
• Relevant maritime experience (Desirable)

Why Join Us?

• Competitive compensation and benefits package
• Professional development and training opportunities
• A supportive and dynamic work environment
• Opportunities for career advancement within our growing organisation

At Austal we are committed to providing a safe and inclusive work environment for all. We believe that achieving greater diversity will enhance our operations and as such we actively encourage Aboriginal & Torres Strait Islanders, people of all backgrounds, ages, sexual orientation, and those with Disability to apply. Veterans are also encouraged to apply.

Learn more at Careers at Austal Australia | Austal: Australia