Document Controller

Austal; City Of Cockburn; On-site; AUD 65,000 - 95,000; Full time

Job summary

Austal in Henderson, Western Australia, is seeking a Document Controller to manage project technical data and the document lifecycle within a controlled environment. You will work both independently and with the team to ensure version control, timely approvals, and accurate metadata across the DMS.

The role requires at least two years in document control or records management, familiarity with EDMS, strong attention to detail, and good communication with stakeholders.

Qualifications

• Minimum 2 years’ experience in document control or records management.
• Knowledge of electronic document management systems and metadata accuracy.
• Excellent attention to detail, organisation, communication, and stakeholder engagement.
• Eligibility for a Defence Security Clearance.
• Desirable: qualification in document control or information management.

Responsibilities

• Manage document lifecycle including creation, review, approval, and distribution.
• Upload, publish, and maintain technical documentation and metadata within the DMS.
• Ensure version control and maintain accurate engineering document libraries.
• Track revisions, approvals, and maintain historical records.
• Perform quality checks and ensure delivery schedule compliance.
• Coordinate with stakeholders and process workflows.
• Prepare and organise audit packs for physical configuration audits.
• Maintain document registers, transmittals, and handling fast-paced retrieval requests.
• Manage and expedite supplier deliverables and documentation.

Skills

Document control

Records management

Attention to detail

Communication

Stakeholder engagement

Education

Qualification in document control or information management

Tools

Electronic Document Management System (EDMS)

Job description

About The Opportunity

Based in Henderson, the Document Controller is responsible for managing project technical data, working both independently and collaboratively to meet defined objectives under guidance. The position requires knowledge of document control systems and approved software, contributing to effective project and team support.

About Austal

Austal is Australia’s global shipbuilder, Defence prime contractor; and maritime technology partner of choice. We design, construct, and support defence and commercial vessels for the world’s leading operators with operations spanning Australia, the USA, Philippines, and Vietnam. With operations spanning multiple sites, Austal offers diverse career opportunities in trades, maintenance, engineering support, project services, corporate functions and operational delivery.

Under the Strategic Shipbuilding Agreement, Austal is leading a new era of continuous naval shipbuilding in Western Australia. We’re driving innovation, supporting sovereign capability, and creating long term opportunities for Australian industry and workers.

Learn more at austal.com/ssa

This is your opportunity to contribute to projects of national significance. The maritime is now.

What’s Involved

• Manage document lifecycle including creation, review, approval, and distribution
• Upload, publish, and maintain technical documentation and metadata within the DMS
• Ensure version control and maintain accurate engineering document libraries
• Track revisions, approvals, and maintain historical records
• Perform quality checks and ensure delivery schedule compliance
• Coordinate with stakeholders and process workflows
• Prepare and organise audit packs for physical configuration audits
• Maintain document registers, transmittals, and handling fast-paced retrieval requests
• Manage and expedite supplier deliverables and documentation

You’ll Need

• Minimum 2 years’ experience in document control or records management
• Knowledge of electronic document management systems and metadata accuracy
• Excellent attention to detail, organisation, communication, and stakeholder engagement skills
• Eligibility for a Defence Security Clearance
• A recognised qualification in document control or information management (Desirable)
• Experience working in a highly regulated industry with strict documentation requirements (Desirable)
• Experience or exposure to Defence projects (Desirable)
• Relevant maritime experience (Desirable)

Why Join Us?

• Competitive compensation and benefits package
• Professional development and training opportunities
• A supportive and dynamic work environment
• Opportunities for career advancement within our growing organisation

At Austal we are committed to providing a safe and inclusive work environment for all. We believe that achieving greater diversity will enhance our operations and as such we actively encourage Aboriginal & Torres Strait Islanders, people of all backgrounds, ages, sexual orientation, and those with Disability to apply. Veterans are also encouraged to apply.

Learn more at Careers at Austal Australia | Austal: Australia