Divisional Coordinator - Court Operations

Magistrates-Court; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Magistrates' Court of Victoria is seeking a highly organized Divisional Coordinator to support the Court Operations Division. You will assist leadership teams, coordinate business-as-usual activities, and drive continuous improvement across the division to ensure excellent service delivery across MCV sites.

The role involves high-level administrative support, liaising with stakeholders, and drafting confidential documents for senior leaders in a fast-paced government environment.

Qualifications

• Strong analytical and conceptual skills with the ability to handle sensitive matters.

Responsibilities

• Develop and manage administrative systems and processes to support divisional operations.
• Provide specialist support to leadership teams, including preparing documents, presentations, briefings, and speaking notes.
• Lead and contribute to continuous improvement initiatives across the division.
• Build and maintain effective relationships with internal and external stakeholders.
• Coordinate business-as-usual activities including facilities inquiries, emergency management, and risk-related issues.
• Support accommodation, asset, and facilities management tasks across MCV sites.
• Draft and prepare confidential and complex documents including reports, submissions, and correspondence.

Skills

Analytical skills

Stakeholder engagement

Drafting

Court procedures

Job description

Location: Melbourne - CBD and Inner Metro suburbs

Reference: VG/C00875NSK

• Ongoing role supporting senior leaders in a key operational division.
• Make an impact by helping drive effective court operations across Victoria.
• Collaborative team environment with exposure to senior stakeholders and strategic initiatives.

About Us

Court Services Victoria provides corporate services and facilities to support the performance of the judicial, quasi-judicial and administrative functions of Victoria's courts and tribunal, Judicial College and Judicial Commission.

Collectively, Victoria's Supreme, County, Magistrates', Children's, and Coroners courts, the Victorian Civil and Administrative Tribunal (VCAT), the Judicial College of Victoria, the Judicial Commission of Victoria, and Court Services Victoria (CSV) are referred to as the ‘Courts Group'.

Our people enable the Courts Group to deliver on each jurisdiction's own strategic priorities while also pursuing strategic opportunities that are interconnected and deliver benefits more broadly.

About the role

Are you a highly organised and proactive professional with a passion for supporting operational excellence and stakeholder engagement?

We are seeking a dynamic Divisional Coordinator to join the Court Operations Division at the Magistrates' Court of Victoria. This role plays a key part in supporting leadership teams, coordinating business-as-usual activities, and driving continuous improvement across the division.

The Divisional Coordinator will provide high-level administrative and corporate support, manage internal processes, and liaise with internal and external stakeholders to ensure smooth operations and outstanding service delivery across MCV sites.

Key Responsibilities

• Develop and manage administrative systems and processes to support divisional operations.
• Provide specialist support to leadership teams, including preparing documents, presentations, briefings, and speaking notes.
• Lead and contribute to continuous improvement initiatives across the division.
• Build and maintain effective relationships with internal and external stakeholders.
• Coordinate business-as-usual activities including facilities inquiries, emergency management, and risk-related issues.
• Support accommodation, asset, and facilities management tasks across MCV sites.
• Draft and prepare confidential and complex documents including reports, submissions, and correspondence.
• Perform other duties as required, aligned with the role's classification and skill level.

About you

• Strong analytical and conceptual skills, with the ability to exercise sound judgment in handling sensitive and confidential matters.
• High-quality drafting experience for a range of documents and correspondence.
• Demonstrated ability to engage effectively with stakeholders at all levels.
• Knowledge of practices, procedures, and processes relevant to the Magistrates' Court of Victoria (highly desirable).

Other information

CSV is the employer of staff at Courts Group. CSV has a firm commitment through its Koori Employment Plan to increase participation of Aboriginal and Torres Strait Islander people across our workforce.

We value the unique backgrounds, experiences, and contributions that each person brings to our community a nd encourage and celebrate diversity. Those from the LGBTQIA+ community, women, people of all ages, with disabilities, culturally and linguistically diverse people, and those who are neurodiverse, are encouraged to apply.

We aim to create a workforce that reflects the community in which we live.

If you require adjustments to the recruitment and selection process or require an alternative format to any of the application material, please don't hesitate to email the contact person listed in the advertisement.

As part of our commitment to a safe and respectful workplace, CSV conduct pre-employment checks, including reference checks, police checks and misconduct screening. These checks are handled confidentially, with care and are a standard part of our hiring process to ensure the right fit for both candidates and Court Services Victoria.

Applications close Friday 13 November 2026 at 11.59pm