Department Coordinator

St Vincent's Health Australia; Sydney; On-site; AUD 87,000 - 89,000; Full time

Benefits offered by this job

Competitive pay

Salary packaging

NSW Health mobility

Professional development

Study leave

Scholarships

Job summary

St Vincent’s Health Australia is seeking a Department Coordinator in the Medical Imaging Department at St Vincent’s Public Hospital, Sydney. The role is a max-term full-time contract (until 30 June 2027) handling rosters, payroll and entitlements for Staff Specialists and Registrars, with responsibilities across calendars, meetings, recruitment and accreditation.

The position offers a competitive salary within the NSW public sector framework, plus superannuation and salary packaging in a dynamic

Qualifications

• Be the organisational powerhouse coordinating rosters, payroll and entitlements for Staff Specialists and Registrars.
• Keep senior leaders ahead by managing calendars, correspondence, meetings and patient appointments.

Responsibilities

• Coordinate meetings, prepare agendas and materials, attend meetings and take minutes for department managers.
• Assist recruitment campaigns and onboarding across the department.
• Prepare activity reports and support accreditation requirements; provide broad administrative support.

Skills

Rostering

Payroll

Calendar management

Recruitment support

Minuting

MS Office

Job description

Job Description:

Role title: Department Coordinator

Role type: Max term contract full time (until 30 June 2027)

Role grade: Administration Officer (Level 6), Year (1-2)

Department and location: Medical Imaging Department** , St Vincent’s Public Hospital, Sydney**

Salary: $86,896.63- $88,951.42+ super + salary packaging

Welcome to St Vincent’s Hospital Sydney

Join a team built on a proud legacy of world-class care, true compassion, and deep community roots.

Founded by the Sisters of Charity and powered today by St Vincent’s Health Australia, the Sisters’ legacy of compassionate service is our living heartbeat. As Sydney’s premier and iconic inner-city public hospital, we serve the entire population, providing world-class care to all people, including the most vulnerable in our community. Across our renowned precinct, we feature cutting-edge programs and surgery infrastructure, fostering clinical excellence and professional growth.

Located in the vibrant heart of Darlinghurst, we are positioned just minutes from Kings Cross station, with direct, high-frequency bus connections from the east, and seamless links from Gadigal and Museum stations right to our doorstep.

Read on to explore this exciting role and the fantastic perks waiting for you here.

About the role

St Vincent’s Medical Imaging (MI) provides a comprehensive imaging service to inpatients, emergency department patients and outpatients as well as collaborating with world class research institutions on campus.

We are a patient focussed service, highly engaged in multi-disciplinary care on campus with a strong research arm, quality education and training under LAN 3 radiology training network.

• Be the organisational powerhouse behind the team – coordinate rosters, payroll and entitlements for Staff Specialists and Registrars, providing trusted advice and support on pay-related queries.
• Keep senior leaders one step ahead – manage busy calendars, correspondence, meetings and patient appointments to ensure the department runs smoothly.
• Make meetings happen seamlessly – coordinate appointments and meetings, prepare agendas and materials, attend meetings and capture accurate minutes for key department managers.
• Play a key role in growing the team – support recruitment campaigns and contribute to attracting and onboarding great people across the department.
• Support quality, compliance and performance – prepare activity reports for leadership, assist with RANZCR accreditation requirements, and provide broad administrative support across the department.

About you

• A confident communicator and creative problem-solver who can navigate challenges, resolve conflicts and find practical solutions.
• A natural relationship builder who enjoys working with a diverse network of professionals and can build strong, trusted connections.
• Highly organised and deadline-driven, with the ability to juggle competing priorities and keep things moving in a fast-paced environment.
• Trusted and discreet, with a strong sense of accountability and the ability to handle sensitive and confidential information with professionalism.
• Adept with technology and digitally confident, with strong Microsoft Office skills across Excel, Word and Outlook.

What we can offer you

• Exceptional Rewards: Competitive pay and not-for-profit salary packaging to maximise your income
• Seamless NSW Health Mobility: Smooth transfer of your qualifying service and leave entitlements
• World-Class: Be part of a renowned precinct alongside the Garvan & Victor Chang institutes
• Excellence: Premier heart/lung transplant program, advanced robotics, & pioneering HIV/AIDS initiatives
• Cutting-Edge Oncology: Deliver advanced cancer care and trials at the renowned Kinghorn Cancer Centre
• Community: Support vital programs for First Nations, homelessness, mental health, & drug and alcohol care
• Professional Advancement: Accelerate your career with study leave and Curran Foundation scholarships
• Health & Wellbeing: Fitness Passport, discounted private health, & cultural recognitions and celebrations

Sponsorship / work rights for Australia

Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.

Equal opportunity

We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.

As part of our commitment to reconciliation, we encourage Aboriginal and Torres Strait Islander peoples to apply and join us in delivering care that heals body, mind, spirit and community.

Respectfully, this role is not open to recruitment agencies.

Reconciliation Action Plan:

At St Vincent’s we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [e-mail]

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct