Defence Project Coordinator

Downer; Canberra; On-site; AUD 85,000 - 100,000; Full time

Job summary

Downer Professional Services seeks a Project Administrator to join a high-performing Defence program in Australia. You will coordinate governance, manage documentation, and support planning, scheduling and reporting to keep complex projects on track.

In this role you’ll work with Engineering, ILS and PMO stakeholders, prepare briefs and minutes, track actions, and assist with test and evaluation activities while maintaining Defence policy compliance and records management practices.

Qualifications

• Experience supporting Defence projects, programs or PMO environments.
• Strong project coordination, administration and governance skills.
• Demonstrated experience preparing minutes, reports, briefs and project documentation.
• Experience coordinating project activities across Engineering, ILS and PMO stakeholders.
• Strong understanding of Defence governance and records management practices, including Objective.
• Ability to manage competing priorities and work autonomously with limited supervision.

Responsibilities

• Support project planning, scheduling, reporting and governance activities.
• Prepare briefs, reports, submissions, minutes and project documentation.
• Coordinate meetings, workshops and reviews, including agendas, actions and follow-up activities.
• Assist with project test, evaluation and acceptance activities.
• Support project controls activities including risk, issue, action and decision registers.
• Assist with annual job income forecasting and project performance reporting.
• Engage with internal and external stakeholders to support project outcomes.
• Identify issues, propose solutions and contribute to continuous improvement initiatives.

Skills

Defence project support

Project coordination

Governance

Stakeholder coordination

Autonomous work

Job description

Downer Professional Services seeks a Project Administrator to join a high-performing Defence program in Australia. You will coordinate governance, manage documentation, and support planning, scheduling and reporting to keep complex projects on track.

In this role you’ll work with Engineering, ILS and PMO stakeholders, prepare briefs and minutes, track actions, and assist with test and evaluation activities while maintaining Defence policy compliance and records management practices.