Daily Organiser

Department of Education Victoria; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

Department of Education Victoria's Tarneit Rise Primary School is seeking a Daily Organiser to oversee daily staffing and operational needs. The role requires coordinating staffing, substitutions and timetable changes to support continuous teaching and learning.

The successful candidate will work closely with school leadership, manage priorities, and ensure confidentiality while improving processes and daily organisational efficiency.

Qualifications

• Demonstrated highly developed organisational and time-management skills, including the ability to coordinate complex staffing or operational arrangements, manage competing priorities and meet strict deadlines in a busy work environment.

Responsibilities

• Daily Staffing Coordination and Management: Coordinate daily staffing arrangements across the school, including planned and unplanned absences.
• Operational Coordination and Problem-Solving: Coordinate the school's daily operational requirements to support the continuity of teaching and learning.
• Organisational Systems and Continuous Improvement: Develop, maintain and review efficient systems for daily staffing, replacement arrangements and organisational communication.
• Communication and Stakeholder Coordination: Act as a central point of contact for daily staffing and organisational matters.
• Resource Coordination and Accountability: Coordinate the effective allocation of available staffing resources in accordance with school priorities and approved procedures.
• Professional Responsibility and Independent Judgement: Work with initiative and autonomy within established school procedures.

Skills

Organisational skills

Time management

Prioritisation

Staff coordination

Problem solving

Communication skills

Job description

Department of Education Victoria - Tarneit VIC

19h ago , from Department of Education & Training Victoria

Outstanding opportunity to work at Tarneit Rise Primary School

Tarneit Rise Primary School is a strong, inclusive community that proudly celebrates our diversity and multiculturalism, and we are recruiting!

Our Mission

Creating citizens for the future: compassionate, curious and strong.

Our Vision

We empower all students to achieve personal goals, experiencing high quality education and the best community for learning. This will ensure all learners have the knowledge, skills and attitudes to become lifelong learners, shaping the world around them and believing that, with effort, great things can be achieved.

Our Values

Respect, Responsibility, Kindness, and Growth

Our facilities are state of the art, our children are gorgeous, our curriculum is rigorous, and our leadership is strong. We are looking for teachers of any level of experience who will engage the evidence base so that they can make a difference.

TRPS is committed to drawing on the evidence base and cognitive science to design and map the curriculum, select effective instructional strategies- aligned to explicit teaching-, and structure lessons.

Our children and families are highly aspirational and respectful, consistently display a positive attitude, and are committed to learning. This positive and respectful school culture fosters academic excellence and personal growth, making our school a wonderful place to teach and learn.

Families and teachers are genuine partners in the learning process, ensuring our children strive to achieve their personal best and show kindness towards others.

If you would like more information about the school, or this position, please call or email the acting principal, Emma Gleeson on 7002 6580 or***************@education.vic.gov.au

Selection Criteria

SC1 ¿ Organisation and Prioritisation

Demonstrated highly developed organisational and time-management skills, including the ability to coordinate complex staffing or operational arrangements, manage competing priorities and meet strict deadlines in a busy work environment.

SC2 ¿ Problem-Solving and Initiative

Demonstrated ability to exercise initiative, sound judgement and effective problem-solving skills when responding to unexpected challenges. Provide examples of how you have independently identified and implemented practical solutions.

SC3 ¿ Communication and Interpersonal Skills

Demonstrated excellent written and verbal communication skills, with the ability to build positive professional relationships, communicate effectively with a range of stakeholders and manage sensitive or confidential information appropriately.

SC4 ¿ Systems and Operational Efficiency

Demonstrated proficiency in using administrative, scheduling and digital systems to coordinate operations, maintain accurate records and improve workplace efficiency. Provide an example of a process or system you have developed or improved.

SC5 ¿ Independence, Accountability and Teamwork

Demonstrated ability to work independently, take responsibility for coordinating daily operations and exercise sound judgement within established policies and procedures, while maintaining effective communication and collaboration with colleagues and leadership.

Role

The hours of work for this position are 6:30am to 2:30pm, Monday to Friday.

The Daily Organiser is responsible for coordinating and managing the school's daily staffing and organisational requirements to ensure the effective operation of the school and continuity of teaching and learning programs.

Working closely with the Principal, Assistant Principals and Business Manager, the Daily Organiser exercises initiative, independent judgement and advanced organisational skills to manage complex staffing arrangements, respond to changing operational requirements and maintain effective daily organisational systems.

The position requires the ability to anticipate challenges, establish priorities and implement timely solutions within established school policies and delegated authority.

The successful applicant will demonstrate:

• Highly developed organisational, planning and prioritisation skills.
• Demonstrated experience coordinating complex staffing, scheduling or operational arrangements.
• Strong problem-solving skills and the ability to exercise independent judgement.
• Excellent written communication and interpersonal skills.
• Advanced proficiency in relevant administrative and scheduling systems.
• The ability to maintain accuracy and attention to detail under pressure.
• Sound knowledge of confidentiality and professional responsibilities.
• The capacity to improve systems and processes to support operational efficiency.
• The ability to work collaboratively with leadership while independently managing delegated responsibilities.

This position is being advertised on a fixed-term basis, with the potential to transition to ongoing employment.

Responsibilities

1. Daily Staffing Coordination and Management

• Coordinate daily staffing arrangements across the school, including planned and unplanned absences.
• Organise and allocate Casual Relief Teachers (CRTs), ensuring appropriate coverage of teaching programs.
• Independently manage routine staffing adjustments, including internal replacements, class splits and timetable changes, within established procedures.
• Coordinate replacement arrangements for teaching and Education Support staff where appropriate.
• Anticipate staffing shortages and develop practical contingency arrangements in consultation with school leadership.
• Maintain accurate staffing records and communicate relevant information to leadership and administration staff.

2. Operational Coordination and Problem-Solving

• Coordinate the school's daily operational requirements to support the continuity of teaching and learning.
• Respond to unexpected staffing shortages, timetable disruptions and competing operational demands.
• Exercise independent judgement to identify and implement appropriate solutions within established procedures.
• Coordinate yard duty allocations and replacements to maintain appropriate student supervision.
• Manage staffing adjustments associated with excursions, incursions, professional learning and other school activities.
• Escalate significant staffing, supervision or operational concerns to school leadership as required.

3. Organisational Systems and Continuous Improvement

• Develop, maintain and review efficient systems for daily staffing, replacement arrangements and organisational communication.
• Identify opportunities to improve operational processes, reduce administrative duplication and strengthen organisational efficiency.
• Maintain accurate records, rosters, schedules and relevant staffing documentation.
• Contribute to forward planning for known absences, school events and anticipated staffing requirements.
• Monitor recurring staffing and operational issues and provide recommendations to school leadership.
• Support the implementation of consistent daily organisational procedures across the school.

4. Communication and Stakeholder Coordination

• Act as a central point of contact for daily staffing and organisational matters.
• Prepare and distribute accurate, timely daily organisational communications.
• Liaise effectively with school leadership, teaching staff, Education Support staff, CRTs and external staffing providers.
• Provide clear advice and guidance to staff regarding daily organisational procedures and arrangements.
• Manage sensitive staffing information with discretion and confidentiality.
• Build positive professional relationships that support effective school operations.

5. Resource Coordination and Accountability

• Coordinate the effective allocation of available staffing resources in accordance with school priorities and approved procedures.
• Monitor CRT usage and replacement staffing requirements, providing information to support budget oversight.
• Maintain accurate records to support staffing administration, payroll and financial processes.
• Identify staffing inefficiencies and recommend improvements to the allocation of resources.
• Ensure decisions involving additional expenditure or matters outside delegated authority are referred for approval.

6. Professional Responsibility and Independent Judgement

• Work with a high degree of initiative and autonomy within established school procedures.
• Manage competing priorities and make timely operational decisions in a complex school environment.
• Exercise sound judgement when resolving staffing and organisational challenges.
• Provide specialist operational advice and recommendations to school leadership.
• Demonstrate professionalism, discretion, flexibility and accountability.
• Contribute to a collaborative and solutions-focused school culture.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement ... including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

No job description available

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at https://www2.education.vic.gov.au/pal