Daily Organiser
Government schools
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Job summary
Tarneit Rise Primary School is seeking a Daily Organiser to coordinate and manage the school's daily staffing and organisational requirements to ensure effective operation and continuity of teaching.
Working with the Principal and leadership, the role requires initiative, advanced organisational skills and independent judgement to manage complex staffing arrangements and adapt to changing demands.
Qualifications
- Demonstrated highly developed organisational and time-management skills.
- Ability to coordinate complex staffing, scheduling or operational arrangements.
- Strong problem-solving and independent judgement.
- Excellent written communication and interpersonal skills.
- Advanced proficiency in administrative and scheduling systems.
- Ability to maintain accuracy under pressure and handle confidential information.
Responsibilities
- Coordinate daily staffing across the school, including absences and CRT allocations.
- Manage timetable changes and internal replacements per procedures.
- Coordinate yard duty allocations and staff replacements for activities.
- Develop and improve daily organisational systems and communications.
- Maintain accurate staffing records and liaise with leadership and admin staff.
- Escalate significant staffing or operational concerns to leadership.
Skills
Job description
Demonstrated highly developed organisational and time-management skills, including the ability to coordinate complex staffing or operational arrangements, manage competing priorities and meet strict deadlines in a busy work environment.
Demonstrated ability to exercise initiative, sound judgement and effective problem-solving skills when responding to unexpected challenges. Provide examples of how you have independently identified and implemented practical solutions.
Demonstrated excellent written and verbal communication skills, with the ability to build positive professional relationships, communicate effectively with a range of stakeholders and manage sensitive or confidential information appropriately.
Demonstrated proficiency in using administrative, scheduling and digital systems to coordinate operations, maintain accurate records and improve workplace efficiency. Provide an example of a process or system you have developed or improved.
Demonstrated ability to work independently, take responsibility for coordinating daily operations and exercise sound judgement within established policies and procedures, while maintaining effective communication and collaboration with colleagues and leadership.
Demonstrated highly developed organisational and time-management skills, including the ability to coordinate complex staffing or operational arrangements, manage competing priorities and meet strict deadlines in a busy work environment.
Demonstrated ability to exercise initiative, sound judgement and effective problem-solving skills when responding to unexpected challenges. Provide examples of how you have independently identified and implemented practical solutions.
Demonstrated excellent written and verbal communication skills, with the ability to build positive professional relationships, communicate effectively with a range of stakeholders and manage sensitive or confidential information appropriately.
Demonstrated proficiency in using administrative, scheduling and digital systems to coordinate operations, maintain accurate records and improve workplace efficiency. Provide an example of a process or system you have developed or improved.
Demonstrated ability to work independently, take responsibility for coordinating daily operations and exercise sound judgement within established policies and procedures, while maintaining effective communication and collaboration with colleagues and leadership.
The hours of work for this position are 6:30am to 2:30pm, Monday to Friday.
The Daily Organiser is responsible for coordinating and managing the school's daily staffing and organisational requirements to ensure the effective operation of the school and continuity of teaching and learning programs.
Working closely with the Principal, Assistant Principals and Business Manager, the Daily Organiser exercises initiative, independent judgement and advanced organisational skills to manage complex staffing arrangements, respond to changing operational requirements and maintain effective daily organisational systems.
The position requires the ability to anticipate challenges, establish priorities and implement timely solutions within established school policies and delegated authority.
The successful applicant will demonstrate:
- Highly developed organisational, planning and prioritisation skills.
- Demonstrated experience coordinating complex staffing, scheduling or operational arrangements.
- Strong problem-solving skills and the ability to exercise independent judgement.
- Excellent written communication and interpersonal skills.
- Advanced proficiency in relevant administrative and scheduling systems.
- The ability to maintain accuracy and attention to detail under pressure.
- Sound knowledge of confidentiality and professional responsibilities.
- The capacity to improve systems and processes to support operational efficiency.
- The ability to work collaboratively with leadership while independently managing delegated responsibilities.
This position is being advertised on a fixed-term basis, with the potential to transition to ongoing employment.
- Coordinate daily staffing arrangements across the school, including planned and unplanned absences.
- Organise and allocate Casual Relief Teachers (CRTs), ensuring appropriate coverage of teaching programs.
- Independently manage routine staffing adjustments, including internal replacements, class splits and timetable changes, within established procedures.
- Coordinate replacement arrangements for teaching and Education Support staff where appropriate.
- Anticipate staffing shortages and develop practical contingency arrangements in consultation with school leadership.
- Maintain accurate staffing records and communicate relevant information to leadership and administration staff.
- Coordinate the school's daily operational requirements to support the continuity of teaching and learning.
- Respond to unexpected staffing shortages, timetable disruptions and competing operational demands.
- Exercise independent judgement to identify and implement appropriate solutions within established procedures.
- Coordinate yard duty allocations and replacements to maintain appropriate student supervision.
- Manage staffing adjustments associated with excursions, incursions, professional learning and other school activities.
- Escalate significant staffing, supervision or operational concerns to school leadership as required.
- Develop, maintain and review efficient systems for daily staffing, replacement arrangements and organisational communication.
- Identify opportunities to improve operational processes, reduce administrative duplication and strengthen organisational efficiency.
- Maintain accurate records, rosters, schedules and relevant staffing documentation.
- Contribute to forward planning for known absences, school events and anticipated staffing requirements.
- Monitor recurring staffing and operational issues and provide recommendations to school leadership.
- Support the implementation of consistent daily organisational procedures across the school.
- Act as a central point of contact for daily staffing and organisational matters.
- Prepare and distribute accurate, timely daily organisational communications.
- Liaise effectively with school leadership, teaching staff, Education Support staff, CRTs and external staffing providers.
- Provide clear advice and guidance to staff regarding daily organisational procedures and arrangements.
- Manage sensitive staffing information with discretion and confidentiality.
- Build positive professional relationships that support effective school operations.
- Coordinate the effective allocation of available staffing resources in accordance with school priorities and approved procedures.
- Monitor CRT usage and replacement staffing requirements, providing information to support budget oversight.
- Maintain accurate records to support staffing administration, payroll and financial processes.
- Identify staffing inefficiencies and recommend improvements to the allocation of resources.
- Ensure decisions involving additional expenditure or matters outside delegated authority are referred for approval.
- Work with a high degree of initiative and autonomy within established school procedures.
- Manage competing priorities and make timely operational decisions in a complex school environment.
- Exercise sound judgement when resolving staffing and organisational challenges.
- Provide specialist operational advice and recommendations to school leadership.
- Demonstrate professionalism, discretion, flexibility and accountability.
- Contribute to a collaborative and solutions-focused school culture.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by‑case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at https://www2.education.vic.gov.au/pal
Tarneit Rise Primary School is a strong, inclusive community that proudly celebrates our diversity and multiculturalism, and we are recruiting!
Creating citizens for the future: compassionate, curious and strong.
We empower all students to achieve personal goals, experiencing high quality education and the best community for learning. This will ensure all learners have the knowledge, skills and attitudes to become lifelong learners, shaping the world around them and believing that, with effort, great things can be achieved.
Respect, Responsibility, Kindness, and Growth
Our facilities are state of the art, our children are gorgeous, our curriculum is rigorous, and our leadership is strong. We are looking for teachers of any level of experience who will engage the evidence base so that they can make a difference.
TRPS is committed to drawing on the evidence base and cognitive science to design and map the curriculum, select effective instructional strategies- aligned to explicit teaching-, and structure lessons.
Our children and families are highly aspirational and respectful, consistently display a positive attitude, and are committed to learning. This positive and respectful school culture fosters academic excellence and personal growth, making our school a wonderful place to teach and learn.
Families and teachers are genuine partners in the learning process, ensuring our children strive to achieve their personal best and show kindness towards others.
If you would like more information about the school, or this position, please call or email the acting principal, Emma Gleeson on 7002 6580 or***************@education.vic.gov.au
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