Customer Order Specialist, Projects

Philips Lighting Spain SL.; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Career growth

Mentoring & coaching

Diversity & inclusion

Job summary

Signify is seeking an Order Management professional to provide efficient order processing and timely delivery. You will coordinate with cross-functional teams to ensure smooth order fulfillment and high customer satisfaction.

You will validate sales orders, handle complex projects, monitor status, address inquiries, and maintain accurate master data while supporting continuous improvement initiatives in a global, diverse environment.

Qualifications

• At least 2 years of experience in sales support or administrative roles.
• Experience with data management and collaboration with sales teams.
• Australian working rights required.

Responsibilities

• Accepts and validates sales orders by checking references.
• Supports continuous improvement of order management processes.
• Manages manual orders for complex projects with milestones.
• Checks order availability and proposes alternatives.
• Responds promptly to customer questions and complaints.
• Processes orders accurately to ensure timely delivery.
• Maintains a clean order book with no old open orders.
• Monitors order status and communicates updates to stakeholders.
• Resolves order-related issues to maintain satisfaction.
• Reports monthly on orders, deliveries, sales and stock.
• Manages customer master data.

Skills

Sales support

Administrative

Data management

Job description

About Signify

Through bold discovery and cutting-edge innovation, we lead an industry that is vital for the future of our planet: lighting. Through our leadership in connected lighting and the Internet of Things, we’re breaking new ground in data analytics, AI, and smart solutions for homes, offices, cities, and beyond. At Signify, you can shape tomorrow by building on our incredible 125+ year legacy while working toward even bolder sustainability goals. Our culture of continuous learning, creativity, and commitment to diversity and inclusion empowers you to grow your skills and career. Join us, and together, we’ll transform our industry, making a lasting difference for brighter lives and a better world. More about the role

Job Summary

Provides efficient order management by processing customer orders accurately and in a timely manner. Coordinates with cross-functional teams to ensure smooth order fulfillment and delivery. Resolves customer inquiries and issues related to orders to maintain high satisfaction levels.

Key Areas of Responsibility

• Accepts and validates sales order by checking references and validating relevant information.
• Support Continuous Improvement of Order Management Processes to ensure high Customer Satisfaction with special attention to Ordering & Delivery aspects.
• Manages manual order creation for complex projects, including milestone delivery and billing schedules.
• Checks availability of sales orders and prepares delivery proposal; where needed, selects proposed alternatives, updates order status and escalates deviations.
• Ensures timely response to customer questions and complaints regarding products and services provided through various channels.
• Processes customer orders accurately and promptly to ensure timely delivery.
• Maintains a clean order book, ensuring no old open orders.
• Monitors order status and communicates updates to customers and relevant stakeholders.
• Resolves order-related issues and discrepancies to maintain customer satisfaction.
• Reports monthly the order receipts, deliveries, sales and stock levels.
• Manages customer master data.

Critical Experiences

• At least 2 years of experience in sales support or administrative roles, particularly involving order and delivery manager, collaboration with sales teams, and data management.
• Experience in Continuous improvement or Problem-solving methodologies (Lean/Six Sigma/Agile/…) is preferred but not mandatory.
• Applicants must hold valid Australia working rights to be considered for this position.

Everything we’ll do for you

• You can grow a lasting career here.
• We’ll encourage you, support you, and challenge you.
• We’ll help you learn and progress in a way that’s right for you, with coaching and mentoring along the way.
• We’ll listen to you too, because we see and value every one of our 27,000+ people.
• We believe that a diverse and inclusive workplace fosters creativity, innovation, and a full spectrum of bright ideas.
• With a global workforce present in 70+ countries, we are dedicated to creating an inclusive environment where every voice is heard and valued, helping us all achieve more together.
• Come join us, and together we can light up the future.
• We are Signify, the new company name of Philips Lighting, and we light up the world!
• Our purpose is to unlock the extraordinary potential of light for brighter lives and a better world.
• We’re committed to the continuous development of our employees, using our learning to shape the future of light and create a sustainable future.
• Join the undisputed leader in the lighting industry and be part of our diverse global team.
• #WeAreSignify #SignifyLife

Privacy Notice for the Recruitment Process Concerning US based roles

Signify is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex (including pregnancy), sexual orientation, gender identity, national origin, genetic information, creed, citizenship, disability, protected veteran or marital status. As an equal opportunity employer, Signify is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact 888-367-7223, option 5, for assistance.

Pay Transparency Nondiscrimination Policy

Signify North America Corporation (“Signify”) will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Signify, or (c) consistent with Signify's legal duty to furnish information.