Curriculum Administration Assistant

Western Sydney; Penrith City Council; Hybrid; AUD 81,000 - 86,000; Full time

Benefits offered by this job

Financial benefits

Health and wellbeing support

Onsite childcare

Job summary

Western Sydney University is seeking a Curriculum Administration Assistant to support the Curriculum Administration team in Student Administration and Registrar’s Office. This role focuses on scheduling, producing and publishing Subject Outlines, and maintaining curriculum data to meet university standards.

You will collaborate with Faculties, Schools and professional teams to process curriculum changes, ensure policy alignment, and help prepare accurate reporting and documentation in a busy

Qualifications

• Relevant qualification or equivalent professional training and experience.

Responsibilities

• Assist with scheduling, production and publication of Subject Outlines, ensuring accuracy and timeliness.
• Process curriculum changes and maintain data across University systems.
• Support quality assurance activities and stakeholder communication.

Job description

• Full-time, Fixed-Term position until 20 June 2027
• Based at Western’s Kingswood (Penrith) campus with flexible working arrangements
• Salary: HEW Level 4 $80,736 – $85,954 per annum, plus 17% Super and Leave Loading
• Support accurate curriculum information for students and academic staff

Support the administration of curriculum information across the University, ensuring accurate data, quality subject outlines and timely curriculum outcomes.

The Opportunity

We are seeking a Curriculum Administration Assistant to work within the Curriculum Administration team in the Student Administration and Registrar’s Office, providing essential administrative support for the University’s curriculum administration activities.

You will support the scheduling, production and publication of Subject Outlines, helping to ensure curriculum and assessment information is accurate, current and maintained in accordance with University policies, procedures and quality standards.

Working closely with Faculties, Schools and professional teams, you will process curriculum changes, maintain data across University systems and undertake quality assurance activities.

This role will suit someone who is organised, detail-oriented and enjoys working collaboratively in a busy environment where accuracy and meeting deadlines are important.

What Success Looks Like:

Success in this role will be demonstrated through accurate, timely and policy-aligned curriculum administration. This includes:

• Subject Outlines are scheduled, developed and published accurately and on time.
• Curriculum and assessment data is accurate, current and maintained with a high level of integrity.
• Quality assurance checks identify and resolve errors before they impact curriculum delivery.
• Curriculum changes and variations are processed accurately and in accordance with policy.
• Data is effectively compiled and reviewed to support reporting and operational decisions.
• Process documentation is clear, accurate and kept up to date.
• Positive relationships are developed with Faculties, Schools and other internal and external stakeholders.

Please refer to the Position Description for full details.

About You

The ideal candidate will be organised, collaborative and detail-oriented, with the ability to manage competing priorities and meet deadlines in a complex environment. You will have:

• A relevant qualification or equivalent professional training and experience.
• Strong interpersonal and written communication skills, with the ability to engage effectively with a range of stakeholders.
• Effective organisational and time management skills, including the ability to prioritise workloads and meet deadlines.
• The ability to collect, summarise, analyse and report data clearly and efficiently.
• Demonstrated ability to work collaboratively as part of a team.
• Demonstrated accuracy and attention to detail when maintaining, checking and processing information.

Benefits

We invest in the people who make our mission possible. Alongside a rewarding career, we offer a range of benefits designed to support your financial, personal and family wellbeing.

• Financial benefits: Access to staff-only products and offers with selected banking partners, salary sacrifice options for onsite parking, and novated motor vehicle leasing.
• Health and wellbeing support: Free Employee Assistance Program (EAP), complimentary annual flu vaccination, eligibility for Fitness Passport membership, and access to discounted private health cover.
• Onsite childcare: Long day care and early learning services operate at our Campbelltown, Hawkesbury, Parramatta, and Penrith campuses. Staff may be eligible for discounted fees and salary packaging, with places subject to centre capacity.

Application Details

• Position Enquiries: Direct to Megan Simmons, Curriculum Administration Manager via [e-mail]. Please include the job reference code REF1802Z in your email.
• Closing Date: 11:59pm, Wednesday 7th October2026.
• Working Rights: You must provide evidence of your working rights in Australia at time of application.

Belonging at Western

We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

For reasonable adjustments during the application process, please contact [e-mail].

About Western

This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.

Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.

For the latest please visit our website and LinkedIn.

All ongoing and fixed term employees seeking to apply for this position on a secondment basis must have completed a minimum of 12 months’ full-time continuous service to be eligible to apply for this role, as per Part D of the Recruitment and Selection Policy.

Employees are encouraged to discuss their interest in the opportunity with their current supervisor prior to submitting an application.