Councillor Support Officer

Liverpool City Council; Sydney; On-site; AUD 84,000 - 92,000; Full time

Benefits offered by this job

Fitness passport

Great office location with subsidised

Professional development opportunities

Job summary

Liverpool City Council is seeking a Councillor Support Officer to provide high‑level administrative support to Councillors. You will manage diaries, coordinate meetings, process information requests, and ensure enquiries are tracked and resolved in line with policy.

Robust records management and preparation of agendas, minutes, briefs, and weekly updates are essential. You will also coordinate travel, registrations, expenses, procurement and purchase orders, while managing the Councillor

Qualifications

• Qualifications in business administration or equivalent.
• Current Class C Drivers Licence.
• Experience in local government, political or corporate admin delivering efficient support.
• Ability to liaise and communicate with all levels of Council.
• Strong diary management and time management experience.
• Experience working autonomously and as part of a team.
• Experience using Microsoft Office, Nitro Pro and document management systems (TRIM, Pathways).
• Experience taking minutes.
• Discretion in handling confidential information.
• Initiative and ability to prioritise workloads and meet deadlines.

Responsibilities

• Provide high‑level administrative and operational support to Councillors, managing diaries and coordinating meetings.
• Process information requests and ensure enquiries are tracked, followed up and resolved in line with policy.
• Maintain robust correspondence and records management systems and support Councillors' room operations.
• Coordinate travel, accommodation, registrations, expenses, procurement, and purchase orders.
• Manage Councillor intranet and EDM communications; support meetings and events with agenda distribution, minute‑taking, and logistics.

Skills

Diary management

Time management

Discretion

Communication with councillors

Independent work

Team collaboration

Minutes taking

Driver's licence

Education

Business administration or equivalent

Current Class C Drivers Licence

Tools

Microsoft Office

Nitro Pro

TRIM

Pathways

Job description

We believe it’s important to do work that matters to you personally. There are so many opportunities that celebrate and enrich our community now and for the future.
Join part of Council’s Community and Lifestyle team with dedicated staff working in civic & executive services, library & children's services, delivering events, supporting recreation and community development.

WHY US:

We believe it’s important to do work that matters to you personally. There are so many opportunities that celebrate and enrich our community now and for the future.
Join part of Council’s Community and Lifestyle team with dedicated staff working in civic & executive services, library & children's services, delivering events, supporting recreation and community development.

JOB DETAILS:

Permanent Full-Time 35 hours, 5 days/week over a 7-day bandwidth

$83,635.86 to $91,643.51 + Super

JOB DESCRIPTION:

Councillor Support Officer provides comprehensive, high‑level administrative and operational support to Councillors, managing diaries, coordinating meetings, processing information requests, and ensuring all enquiries are tracked, followed up, and resolved in line with Council policy. It maintains robust correspondence and records management systems, oversees the daily operations of the Councillors’ room, and prepares a wide range of professional documents including agendas, minutes, briefs, information packs, and weekly updates.

You will also coordinate travel, accommodation, registrations, expenses, procurement, and purchase orders, while also managing the Councillor intranet and EDM communications. It supports Council meetings and events through agenda distribution, minute‑taking, venue setup, IT and catering arrangements, and diligent follow‑up of action items. The role requires strong research capability, discretion, and professionalism in a complex political environment, along with the ability to respond to urgent demands, anticipate emerging issues, maintain effective information flow, and work flexibly to meet strict deadlines.

ABOUT YOU:

To be successful in this role, you will possess:

• Qualifications in business administration or equivalent.
• Current Class C Drivers Licence.
• Experience in a local government, political or corporate environment delivering effective and efficient administrative and corporate support.
• Ability to liaise, communicate and work cooperatively with all levels of Council.
• Strong diary management/time management experience.
• Demonstrated experience working autonomously and as part of a team.
• Demonstrated experience using Microsoft office, Nitro Pro and document management systems (i.e., TRIM and Pathways)
• Experience in taking minutes.
• Demonstrated experience working in a highly sensitive confidential environment and being discreet.
• Proven ability in showing initiative in the workplace, prioritise workloads, meet deadlines and deliver quality outcomes.

BENEFITS OF WORKING AT LCC:

• Salary will be dependent on the relevant skills, experience, and competencies of the successful applicant within the specified range.
• Access to fitness passport.
• Be part of a passionate, energetic, and supportive multi-disciplinary team.
• Great office location in the heart of the Liverpool CBD and with subsidised parking available.
• Professional development opportunities, including training courses and study assistance for further education.

All successful candidates will be required to obtain a National Police Check as part of the recruitment process and may be required to undergo a pre-employment medical check.

Liverpool City Council is committed to providing a working environment that supports all employees to reach their full potential.

To be eligible to apply for permanent positions at Liverpool City Council, you need to be an Australian Citizen or Permanent Resident.

We welcome candidates from all backgrounds and value diversity and inclusion in our workplace. We encourage all applicants, including First nation people, people with disability, LGBTIQ and culturally diverse communities to join Council.

CLOSING 8PM 12th November 2026

Be part of creating the future, for further information about the position please contact Ken McElroy at ********@liverpool.nsw.gov.au