Corporate Services Coordinator

Toll Global Forwarding (Beijing) Limited Shenzhen Branch; Australia; Hybrid; AUD 70,000 - 90,000; Full time

Job summary

Toll Group is seeking a proactive Corporate Services Coordinator to manage office operations, facilities, onboarding and employee experience initiatives across a hybrid work environment in Australia.

You will support health, safety, travel, events and internal communications while collaborating with senior leaders and diverse teams to deliver a seamless workplace experience.

Qualifications

• Previous experience in office management, facilities coordination or workplace operations.
• Strong Microsoft 365 skills and confidence learning new technologies.
• Experience managing suppliers, contractors or external service providers.
• Understanding of workplace safety and compliance requirements.
• Excellent written and verbal communication skills.
• Experience working in a hybrid or technology-enabled environment.

Responsibilities

• Coordinate day-to-day office and facilities operations across the workplace.
• Manage visitor, contractor and supplier interactions while maintaining compliance and safety standards.
• Support workplace health, safety and environmental requirements, including site inspections and training records.
• Assist with employee onboarding, workspace setup and offboarding activities.
• Coordinate employee events, culture initiatives and internal communications.
• Support travel arrangements, expenses and general administrative activities for senior leaders.

Skills

Office management

Facilities coordination

Workplace operations

Microsoft 365

Vendor management

Compliance

Communication

Hybrid/tech-enabled

Tools

Microsoft 365

Job description

About Toll Group

At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge - big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post - www.tollgroup.com

About the Role

At Toll Group, we're looking for a proactive and people-focused Corporate Services Coordinator to help create a safe, efficient and engaging workplace experience. Working within Toll Global Forwarding, you will play a key role in supporting office operations, facilities management, workplace culture, onboarding activities and employee experience initiatives. This is an excellent opportunity for someone who enjoys variety, takes pride in delivering exceptional service and thrives in a collaborative environment.

A day in the life of a Corporate Services Coordinator at Toll Group

• Coordinate day-to-day office and facilities operations across the workplace.
• Manage visitor, contractor and supplier interactions while maintaining compliance and safety standards.
• Support workplace health, safety and environmental requirements, including site inspections and training records.
• Assist with employee onboarding, workspace setup and offboarding activities.
• Coordinate employee events, culture initiatives and internal communications.
• Support travel arrangements, expenses and general administrative activities for senior leaders.

Qualifications

• Previous experience in office management, facilities coordination or workplace operations.
• Strong Microsoft 365 skills and confidence learning new technologies.
• Experience managing suppliers, contractors or external service providers.
• Understanding of workplace safety and compliance requirements.
• Excellent written and verbal communication skills.
• Experience working in a hybrid or technology-enabled environment.

Skills & Experience

• Highly organised with strong attention to detail.
• Customer-focused with a commitment to delivering a positive employee experience.
• Ability to manage multiple priorities and stakeholders.
• Professional, discreet and security-conscious.
• Proactive problem-solving approach with strong digital literacy.
• Comfortable working independently and collaboratively across diverse teams.

What moves you?

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

EEO/DEI Statement

At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.

To find out more about us visit www.careers.tollgroup.com

You must be entitled to work in Australia and be prepared to undertake pre-employment checks including a criminal history check and medical.