Coordinator

Environment Protection Authority; Melbourne; On-site; AUD 101,000 - 114,000; Full time

Job summary

Environment Protection Authority in Melbourne is seeking a Coordinator to provide high‑quality coordination and executive support across the Office of the CEO. You will support strategic advice, reporting, issues management and workflows to help senior leaders access timely, well‑coordinated information.

This is an ongoing, full‑time VPS4 role with a salary of AUD 100,894 to AUD 114,476 plus 12% superannuation.

Qualifications

• Experience providing policy, executive or administrative support to a CEO or senior executive.
• Strong written communication and organisational skills.
• Ability to apply government regulations and policies to organisational outcomes.
• Proven ability to coordinate concurrent projects and manage budgets/resources.
• Desirable: a tertiary qualification in policy or public administration.

Responsibilities

• Coordinate briefs, meeting materials, presentations and notes for the CEO and senior leaders.
• Analyse enterprise-wide matters and coordinate regular reporting, issues registers and escalation workflows.
• Provide executive support including calendar management, email management and meeting secretariat tasks.
• Organise meetings, conferences and leadership forums, including travel and venues.
• Triages and manages information requests, including the CEO mailbox.
• Support administrative, finance, invoice, budget and procurement workflows and process improvements.

Skills

Executive support

Policy understanding

Communication

Project coordination

Stakeholder relations

Education

Public administration

Job description

Location: Melbourne - CBD and Inner Metro suburbs

Reference: 1779

Ongoing, full-time role

Salary: VPS 4 - $100,894 to $114,476 + 12% superannuation

Location: 664 Collins Street, Docklands VIC 3008

About the Organisation

Ongoing, full-time role

Salary: VPS 4 - $100,894 to $114,476 + 12% superannuation

Location: 664 Collins Street, Docklands VIC 3008

EPA is currently transitioning to a new operating model, creating a range of opportunities across the organisation. We're looking for talented people to join us and contribute to EPA's important work protecting Victoria's environment and community.

EPA works to prevent and reduce the harmful effect of pollution and waste on Victoria's environment and people. We work with community, industry and businesses. As the needs of Victorians change, we must be equipped to adapt and respond to a range of factors.

We are a workplace committed to new ways of working. EPA celebrates diversity of people and lifestyles. We offer a wide range of practical options to support both your work and personal life.

The EPA Experience

• See the impact in the communities we live in: at EPA you see your work first‑hand.
• Range of internal working groups, networks and volunteering opportunities.
• On‑the‑job training for a wide range of environmental roles.
• Flexible start and finish times, as well as compressed work week options.

About the role

As Coordinator, you will provide high‑quality coordination, executive support and administrative services across the Office of the CEO. You will support strategic advice, reporting, issues management, executive workflows and organisational priorities, helping ensure senior leaders have clear, timely and well‑coordinated information.

This is an opportunity to work at the centre of EPA, coordinating enterprise‑wide matters, supporting executive decision‑making and building trusted relationships across the organisation and with senior external stakeholders. The role requires three days per week in the office, including two days at 664 Collins Street.

In this role you will

• Coordinate and quality assure briefs, meeting materials, presentations, meeting notes and other resources for the Chief Executive Officer and senior leaders.
• Analyse enterprise‑wide matters and coordinate regular reporting, issues registers, action tracking and escalation of critical or significant matters.
• Provide effective executive support to the Director, Office of the CEO, including calendar and email management, event diary coordination and meeting secretariat support.
• Organise meetings, conferences and leadership forums, including agendas, papers, minutes, follow‑up actions, venues, travel and accommodation.
• Triage, coordinate and acquit information and notification requests, including management of the Office of the CEO mailbox.
• Support administrative, finance, invoice, budget and procurement workflows, and contribute to continuous improvement of Office of the CEO frameworks, policies and processes.

Skills and experience

• Experience providing policy, executive or administrative support to a Chief Executive Officer, agency head or senior executive, preferably in government.
• Strong written communication and organisational skills, with demonstrated ability to prioritise competing demands and deliver accurate, timely work.
• Demonstrated ability to apply government legislation, regulations, reporting directives, policies and procedures to achieve sound organisational outcomes.
• Proven ability to coordinate concurrent projects and workflows, identify and manage risks, support budgets and resources, and build collaborative stakeholder relationships.
• Desirable: A relevant tertiary qualification in policy, public administration, project management or a related discipline.
• Desirable: A broad understanding of environmental regulation relating to pollution and waste.

Applicants Should Submit:

• Cover letter addressing your experience, the key selection criteria, motivations and suitability for the role.
• Resume including contact details of two referees.

For enquiries relating to this role, please contact [e-mail].

Need to know more

All prospective employees will undergo a National Criminal Record Check prior to an offer of employment. You must be an Australian Citizen or Permanent Resident or hold a valid work permit or visa. Preferred candidates will be subject to pre‑employment checks including, but not limited to, police checks, reference checks and role‑related security clearances.

EPA Victoria recognises the value of the diversity, strength and knowledge of Aboriginal and Torres Strait Islander people as we work with Traditional Owners to care for our environment. We provide a culturally safe and embracing work environment.

We are an equal opportunity employer with a commitment to merit, equity, diversity and inclusion in the workplace. We believe our workforce should represent the diversity of the lands upon which we reside, and we actively embrace staff of different abilities, orientations, backgrounds, faiths and genders.

Applications close Tuesday 17 November 2026 at 11.59pm