Contracts & Compliance Lead — Construction Projects

Paintmelbourne; City of Melbourne; On-site; AUD 90,000 - 130,000; Full time

Job summary

Paint Melbourne Pty Ltd in Melbourne is seeking a Contracts Administrator to manage contracts, compliance, financial tracking, and project coordination across commercial and industrial projects. You’ll oversee contract lifecycle, variations, progress claims, and ensure compliance with industry standards.

The role also covers office administration, rostering, scheduling, document control, and risk management, supporting efficient project execution.

Qualifications

• Experience in business development/client management, contract administration, office management, or project coordination in construction/trade industries is preferred.
• Strong understanding of ANZSIC contract structures, Australian Standards, and compliance.
• Proficiency with CRM/job management software and ability to interpret contracts, variations, and claims.

Responsibilities

• Prepare, review, and manage contracts to ensure legal, financial, and operational compliance.
• Track project variations, progress claims, and retention releases.
• Oversee subcontractor and supplier contracts, and insurance requirements.
• Manage scheduling, rostering, and internal meetings.
• Ensure document control across Google Workspace, Close.io, AroFlo, Simpro, and Xero.
• Maintain risk registers and track contractual risks.
• Coordinate lead qualification and schedule estimators for opportunities.
• Track project milestones and align billing with progress.
• Ensure completed contract administration checklists before project start.
• Work with site teams to support on-time, within-scope, compliant project delivery.

Skills

Contract administration

Office management

Project coordination

Lead qualification

CRM software

Budgeting

Negotiation

Communication

GST calculations

Driver's license

Education

Diploma

Tools

Close.io

Simpro

AroFlo

HubSpot

Google Workspace

Xero

Job description

Paint Melbourne Pty Ltd in Melbourne is seeking a Contracts Administrator to manage contracts, compliance, financial tracking, and project coordination across commercial and industrial projects. You’ll oversee contract lifecycle, variations, progress claims, and ensure compliance with industry standards.

The role also covers office administration, rostering, scheduling, document control, and risk management, supporting efficient project execution.