Contracts Administrator (Modular Construction)

Prebuilt; Melbourne; Presencial; AUD 90.000 - 130.000; Jornada completa

Descripción de la vacante

Prebuilt in Melbourne is seeking a Contracts Administrator for modular construction. The role focuses on procurement, contract administration, and commercial support across multiple live projects.

You will coordinate with project teams, suppliers, and consultants, manage contracts in Cheops/Procore, and ensure documentation accuracy and timely cost reporting. Experience with modular construction and a degree in related field preferred.

Formación

• Minimum 3 years’ experience in a similar Project Coordination, Design Coordination, or Contracts Administration role.
• Experience in commercial construction, modular construction, or design coordination (highly regarded).
• Exposure to design development processes, consultant coordination, and construction drawings.
• Experience managing project programmes, actions, and consultant deliverables.
• Proficiency in Microsoft Office Suite and project systems (e.g. Cheops, Procore).
• Ability to work across multiple stakeholders and maintain momentum on several live projects.

Responsabilidades

• Prepare and maintain procurement schedules and checklists for each project to ensure timely engagement of suppliers and subcontractors.
• Prepare, review and administer subcontract agreements, ensuring terms and conditions align with project requirements and company standards.
• Raise and manage purchase orders and work orders within Cheops.
• Work collaboratively with the Project Manager and delivery team to prepare and administer contract variations, progress claims, cost reporting and project forecasting.
• Coordinate the management and distribution of revised drawings and documentation, ensuring all project stakeholders have access to the latest information.
• Process supplier invoices and subcontractor progress claims, ensuring they are accurately reconciled against approved purchase orders, work orders and contract requirements.

Conocimientos

Highly organised

Proactive

Attention to detail

Clear communication

Educación

Degree or Diploma in Architecture, Construction, Building, Project Management, or related field

Herramientas

Cheops

Procore

Microsoft Office Suite

Descripción del empleo

Contracts Administrator (Modular Construction)

About Prebuilt
Prebuilt has been a leader in the permanent modular building industry for over 20 years. Based in Melbourne’s eastern suburbs, we specialise in both domestic and commercial projects, delivering multiple builds simultaneously from our 9,000m² Kilsyth facility.

We are proud to be at the forefront of designing, fabricating, and delivering innovative, high-quality, and environmentally sustainable modular buildings across Victoria and NSW.

Why Join Prebuilt?
At Prebuilt, our people are what make the difference. We are committed to creating an environment where our team is empowered, supported, and inspired to grow. You’ll have the opportunity to work on diverse and challenging projects while building a strong and rewarding career.

Key Responsibilities

Prepare and maintain procurement schedules and checklists for each project to ensure timely engagement of suppliers and subcontractors.

Prepare, review and administer subcontract agreements, ensuring terms and conditions align with project requirements and company standards.

Raise and manage purchase orders and work orders within Cheops.

Work collaboratively with the Project Manager and delivery team to prepare and administer contract variations, progress claims, cost reporting and project forecasting.

Coordinate the management and distribution of revised drawings and documentation, ensuring all project stakeholders have access to the latest information.

Process supplier invoices and subcontractor progress claims, ensuring they are accurately reconciled against approved purchase orders, work orders and contract requirements.

Maintain accurate and up-to-date project documentation, contract records and correspondence throughout the project lifecycle.

Monitor subcontractor compliance documentation and assist in ensuring contractual obligations are met.

Support project delivery by maintaining contract registers, tracking procurement progress and assisting with commercial administration activities.

Liaise with internal stakeholders, subcontractors and suppliers to facilitate efficient contract administration and resolve project-related queries.

About You
You are highly organised, proactive, and take pride in delivering accurate, high-quality work. You enjoy being involved in the design and development of projects and are confident coordinating multiple parties to keep a project moving.

You are comfortable working with clients, consultants, and internal teams, and you understand the importance of clear communication, follow-up, and attention to detail in delivering successful project outcomes.

You will bring:

Minimum 3 years’ experience in a similar Project Coordination, Design Coordination, or Contracts Administration role

Experience in commercial construction, modular construction, or design coordination (highly regarded)

Exposure to design development processes, consultant coordination, and construction drawings

Experience managing project programmes, actions, and consultant deliverables

Proficiency in Microsoft Office Suite and project systems (e.g. Cheops, Procore)

Ability to work across multiple stakeholders and maintain momentum on several live projects

Qualifications

Degree or Diploma in Architecture, Construction, Building, Project Management, or related field