Contracts Administrator - ITS Projects

Embedded Expertise; City of Melbourne; On-site; AUD 85,000 - 120,000; Full time

Job summary

Embedded Expertise is seeking a highly organised Contracts Administrator to support multiple Intelligent Transport Systems (ITS) projects in Victoria. You will work closely with Project Managers and Commercial teams to ensure contract compliance, maintain notices, time bars and auditable records across the project lifecycle.

Key responsibilities include preparing notices for variations, delays and scope changes, supporting claims and EOTs, and maintaining robust contract records.

Qualifications

• Experience in Contract Administration, Commercial Administration, Project Controls, Project Coordination or Document Control.
• Strong understanding of contract compliance, contractual notices, variations, EOTs and claims processes.
• Excellent written communication skills and the ability to produce high-quality contractual correspondence.
• Strong attention to detail and the ability to manage multiple priorities across complex projects.
• Experience maintaining contractual records, project registers and document control systems.
• Ability to work collaboratively with Project Managers, Engineers, Commercial teams and client stakeholders.
• Experience working on ITS, transport, road, infrastructure, signalling, communications or technology-driven projects.
• Knowledge of AS4000 or similar contract forms.
• Experience with Aconex, Teambinder, MS Project or similar systems.

Responsibilities

• Maintain contract obligations, compliance, notices, variations, claims and commercial risk registers.
• Monitor contractual deadlines, submissions, approvals, notices and time bar requirements.
• Prepare and coordinate contractual notices and correspondence relating to variations, delays, disruptions, access issues and scope changes.
• Support the preparation of variation, EOT and delay claims, including gathering evidence and project records.
• Maintain accurate document control, contractual records and auditable project files.
• Track commercial risks, claims, variations and actions arising from project and commercial meetings.
• Review incoming correspondence and identify matters requiring contractual or commercial responses.

Skills

Contract administration

Commercial administration

Project controls

Document control

Attention to detail

Stakeholder collaboration

ITS experience

AS4000 knowledge

Education

Construction Management

Engineering

Project Management

Law

Business

Tools

Aconex

Teambinder

MS Project

Job description

We are seeking a highly organised and commercially aware Contracts Administrator to support the delivery of multiple major Intelligent Transport Systems (ITS) projects.

Working closely with Project Managers, Program Managers and Commercial teams, you will play a critical role in maintaining contract compliance, managing notices and time bars, supporting claims preparation, and ensuring contractual records are accurate, complete and auditable throughout the project lifecycle.

Key Responsibilities

• Maintain contract obligations, compliance, notice, variation, claims and commercial risk registers.
• Monitor contractual deadlines, submissions, approvals, notices and time bar requirements.
• Prepare and coordinate contractual notices and correspondence relating to variations, delays, disruptions, access issues and scope changes.
• Support the preparation of variation, EOT and delay claims, including gathering evidence, project records and supporting documentation.
• Maintain accurate document control, contractual records and auditable project files.
• Track commercial risks, claims, variations and actions arising from project and commercial meetings.
• Review incoming correspondence and identify matters requiring contractual or commercial responses.

About You

• Experience in Contract Administration, Commercial Administration, Project Controls, Project Coordination or Document Control.
• Strong understanding of contract compliance, contractual notices, variations, EOTs and claims processes.
• Excellent written communication skills and the ability to produce high-quality contractual correspondence.
• Strong attention to detail and the ability to manage multiple priorities across complex projects.
• Experience maintaining contractual records, project registers and document control systems.
• Ability to work collaboratively with Project Managers, Engineers, Commercial teams and client stakeholders.
• Experience working on ITS, transport, road, infrastructure, signalling, communications or technology-driven projects.
• Knowledge of AS4000 or similar contract forms.
• Experience with Aconex, Teambinder, MS Project or similar systems.
• Relevant qualification in Construction Management, Engineering, Project Management, Law, Business or a related discipline.

If you have a passion for contract administration, commercial governance and supporting successful project delivery, we'd love to hear from you.