Contracts Administrator

BGIS; Sydney; Hybrid; AUD 100,000 - 110,000; Full time

Job summary

BGIS in Sydney is seeking a Contracts Administrator to support a national hospitality venues portfolio. You will manage vendor onboarding, contract documentation, and day-to-day admin, reporting to the Account Manager.

The role offers a hybrid arrangement with three in-office days and two remote days. The ideal candidate brings experience in contract and vendor administration, strong organisational skills, and proficiency with MS Office and CMMS systems.

Qualifications

• Experience in contract administration, vendor administration, or similar administrative role.
• Strong organisational and time management skills.
• Ability to manage a busy workload and competing priorities.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office including Excel, Word, and Outlook.
• Experience using CMMS or similar business systems.
• Ability to work autonomously.

Responsibilities

• Act as a key point of contact for vendors and contractors regarding compliance and contract requirements.
• Manage vendor onboarding processes, including safety and compliance documentation.
• Support contract administration activities including variations, commercial registers, and documentation management.
• Track and manage high-value corrective works and reimbursable activities.
• Process purchase orders, invoices, and associated financial documentation.
• Assist with the management and maintenance of CMMS records and work order tracking.
• Monitor vendor compliance with BGIS safety, quality, and environmental requirements.
• Maintain accurate records, reports, and contract documentation.
• Support the Account Manager with day-to-day contract administration activities.
• Assist with continuous improvement initiatives and process enhancements.

Skills

Contract administration

Vendor administration

Compliance coordination

Organisational skills

Time management

Attention to detail

Communication skills

MS Office

CMMS

Education

Business/Administration degree

OH&S training

Tools

CMMS platforms

Microsoft Excel

Microsoft Word

Microsoft Outlook

Vendor onboarding systems

Job description

Education, Experience & Skills

Job Description

Contracts Administrator – Sydney CBD

Location: Sydney, NSW

Company: BGIS, Retail & Hospitality Client

Employment Type: Full-Time, Permanent, Hybrid (3 Days Office, 2 Days WFH)

Salary: $100,000 - $110,000 + Superannuation

We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging.

About BGIS

BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on maintaining high standards of safety, efficiency, and operational excellence.

Purpose of the Role

BGIS is seeking a motivated Contracts Administrator to support a nationally recognised portfolio of hospitality, food, beverage, and entertainment venues. Reporting directly to the Account Manager, you will work collaboratively with both client and BGIS teams to manage vendor compliance, contract administration, commercial documentation, and day-to-day operational processes.

This role is well suited to someone who enjoys staying organised, working through a high volume of tasks, and being surrounded by a busy and collaborative team. You'll have the opportunity to develop your skills, build commercial knowledge, and gain exposure to a large national account while working alongside experienced professionals who can support your growth.

The ideal candidate will be proactive, detail-focused, eager to learn, and comfortable working both independently and as part of a team.

Key Responsibilities

• Act as a key point of contact for vendors and contractors regarding compliance and contract requirements.
• Manage vendor onboarding processes, including safety and compliance documentation.
• Support contract administration activities including variations, commercial registers, and documentation management.
• Track and manage high-value corrective works and reimbursable activities.
• Process purchase orders, invoices, and associated financial documentation.
• Assist with the management and maintenance of CMMS records and work order tracking.
• Monitor vendor compliance with BGIS safety, quality, and environmental requirements.
• Maintain accurate records, reports, and contract documentation.
• Support the Account Manager with day-to-day contract administration activities.
• Assist with continuous improvement initiatives and process enhancements.

Education, Experience & Skills

Essential:

• Previous experience in contract administration, vendor administration, compliance coordination, or a similar administrative role.
• Strong organisational and time management skills.
• Ability to manage a busy workload and competing priorities.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office including Excel, Word, and Outlook.
• Experience using business systems, databases, or CMMS platforms.
• Ability to work autonomously and proactively manage tasks.

Desirable:

• Experience within facilities management, hospitality, retail, property, construction, or service-based environments.
• Experience processing invoices, purchase orders, and financial documentation.
• Exposure to vendor management, contractor compliance, or safety systems.
• Qualifications in Business, Administration, Management, or a related discipline.
• Training in OH&S, Quality Assurance, or Environmental systems.

Workplace Flexibility

To support your growth, this position will initially be based from our Sydney CBD office, conveniently located close to public transport, cafés, and local amenities.

Following onboarding, this role offers a hybrid working arrangement of 3 days in the office and 2 days working from home, operating during standard business hours Monday to Friday.

Why Join BGIS?

Key Benefits Include:

• Spot recognition vouchers and $2,000 employee referral bonus.
• Access to Flare for discounts across retailers, energy, utilities & much more!
• Fitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers.
• AFR Best Places to Work 2024 & 2025.
• Winner of Inspiring Workplaces Award 2025.
• Endorsed by Work180 as an employer of choice for women.
• Recognised by WORK180 as a Top 5 Employer for career development opportunities.
• Career progression through secondments & internal mobility.
• Health perks including EAP, wellness programs & flu vaccinations.

BGIS is an equal opportunity employer and we strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.

Eligibility

To be successful in the role, applicants must have full working rights in Australia.

Explore more opportunities at https://apac.bgis.com