Contracts Administrator

Spiecapag; Newcastle; On-site; AUD 90,000 - 130,000; Full time

Job summary

Spiecapag Australia, part of the VINCI Group, is seeking a Contracts Administrator to support project teams in delivering major pipeline infrastructure. Reporting to the Commercial Manager, the role covers contract administration, procurement, cost management and claims handling across the project lifecycle.

The position is FIFO on-site 14 days on, 7 days off, with office-based work when not on site. We value a degree in Business, Engineering or Quantity Surveying, at least five years in

Qualifications

• Minimum 5 years' experience in contract administration or related field.
• Experience on multiple project sites.
• Strong contracts, procurement, and commercial management knowledge.
• Excellent communication and stakeholder skills.
• Advanced Excel; ERP experience preferred.

Responsibilities

• Administer head contracts, subcontracts and supplier agreements.
• Manage variations, progress claims, payments, and contract correspondence.
• Support procurement, tender evaluations, and contract awards.
• Monitor project costs, forecasts and commercial performance.
• Assist with delay, disruption and EOT claims.
• Maintain records, registers, and reporting.
• Support close-out activities including final accounts and securities release.
• Escalate issues and commercial risks promptly.
• Promote safe working environment.

Skills

Contract admin

Procurement

Cost management

Stakeholder mgmt

Advanced Excel

Education

Degree in Business/Engineering/QS

Tools

MS Excel

Sage X3

Job description

VINCI GROUP SPIECAPAG AUSTRALIA

VINCI is a world leader in concessions, energy and construction, operating in over 120 countries with a workforce of more than 294,000 employees. We are a global group with local company opportunities.Spiecapag has delivered large-scale pipeline infrastructure and construction projects across Australia and the Asia Pacific region for more than 20 years. With new projects and continued growth, we are seeking aContracts Administratorto support our project teams.

The opportunity

Reporting to the Commercial Manager, the Contracts Administratorwill support all aspects of contract administration, Subcontract and supplier packages,procurement, cost management, andclaimsmanagement through to contract close out across theproject delivery lifecycle.

This is a FIFO project site-based role, working 14 days on, 7 days off. When not engaged on a project this role will be office based.

Key responsibilities

• Administer head contracts, subcontracts and supplier agreements.

• Manage variations, progress claims, payment processes, and contract correspondence.

• Support procurement, tender evaluations, and contract award processes.

• Monitor project costs, forecasts, and commercial performance.

• Assist with delay, disruption, and extension of time claims.

• Maintain contractual records, registers, and reporting requirements.

• Support contract close-out activities, including final accounts and release of securities.

• Escalate project issues, emerging commercial risks, and contractual concerns in a timely and structured manner.

• Lead by example and ensure all department non-negotiables are implemented and followed.

• Carry out all activities in such a manner to ensure a safe working environment.

About you

• Degree or relevant qualification in Business, Engineering, Quantity Surveying or similar, or equivalent industry experience.

• Minimum 5 years' experience in contract administration, commercial administration or project cost administration, with demonstrated experience on a minimum of 2 project sites.

• Strong understanding of contracts, procurement, and commercial management within a project environment.

• Excellent communication, negotiation, and stakeholder management skills.

• Advanced Excel skills; exposure to Sage X3 or similar ERP systems is advantageous.

• Highly effective written and oral communication skills, coupled with strong financial, analytical and problem-solving skills.

Why join Spiecapag?

Join a collaborative project environment where your procurement expertise will directly support the safe, efficient, and commercially successful delivery of major infrastructure works. You will work with experienced construction, commercial, logistics, engineering and project teams while building strong supplier partnerships.

Spiecapag Australia is an equal opportunity employer and encourages candidates from all backgrounds to apply.

Applications will only be considered for candidates who currently live within Australia and have approved visa working rights (permanent, temporary, student, spousal, etc.).