Contracts Administrator

Aspect Personnel; Melbourne; On-site; AUD 120,000 - 140,000; Full time

Job summary

Aspect Personnel is partnering with a Melbourne-based Tier 2 builder to appoint an Intermediate Contract Administrator. You will support Project Managers across education, civic, community and industrial projects ranging typically $5M–$30M, with a strong live workload.

The role focuses on preparing scopes, procuring trade packages, administering subcontracts, and tracking costs. Inner south-east office; projects mainly in metro Melbourne.

Qualifications

• Contract administration experience on $5M+ projects.
• Experience procuring trade packages and administering subcontracts.
• Familiarity with AS 4000 or AS 2124-based contracts.
• Degree in construction management, quantity surveying or related discipline.

Responsibilities

• Prepare scopes of work and procure trade packages via tender, negotiation and award.
• Administer subcontracts, including payment claims and variations under Security of Payment legislation.
• Prepare head contract progress claims, variations and extensions of time.
• Track and report project costs, budgets and forecasts with PM.
• Build relationships with clients, consultants and site teams.
• Manage contract correspondence, RFIs and general admin.

Skills

Contract administration

Trade procurement

Subcontract negotiation

Contract administration (AS 4000/AS 21

Education

Degree in construction management or quantity surveying

Tools

AS 4000

AS 2124

Levsys

ProcurePro

Procore

Job description

About the Role

An established Melbourne Tier 2 builder is looking for an Intermediate Contract Administrator to support its Project Managers. The portfolio covers education, civic, community and industrial projects, typically $5M–$30M.

Why This Role

• $120k–$140k + super
• Variety across schools, early learning centres, civic streetscapes, sports facilities and industrial work
• A strong live workload, backed by long-standing government, Catholic education and private clients
• A business with two decades of history, still led by its founders
• Modern procurement and cost management systems
• Inner south-east office; most projects are in metro Melbourne, with some in regional Victoria

Key Responsibilities

• Prepare scopes of work and procure trade packages through tender, negotiation and subcontract award
• Administer subcontracts, including payment claims and variations under Security of Payment legislation
• Prepare head contract progress claims, variations and extensions of time
• Track and report project costs, budgets and forecasts with the Project Manager
• Build working relationships with clients, consultants and site teams
• Manage contract correspondence, RFIs and general project administration

Skills & Experience

Essential

• Contract administration experience with a commercial builder on $5M+ projects
• Trade procurement, subcontract negotiation and administration
• Working knowledge of AS 4000 or AS 2124-based contracts
• Degree in construction management, quantity surveying or a related discipline

Desirable

• Experience on education (government or Catholic sector), civic, civil or industrial projects
• Design and construct (D&C) exposure and experience with platforms such as Levsys, ProcurePro or Procore

About the Company

Our client is a privately owned Melbourne head contractor with more than 70 staff and two decades of work across building, civic landscape and civil infrastructure. Its clients include state government, councils, independent and Catholic schools, and private developers. It holds ISO-accredited systems and has recent industry award recognition.