Contracts Administrator

All Energy Contracting; City of Brisbane; On-site; AUD 90,000 - 130,000; Full time

Job summary

All Energy Contracting is seeking a Contracts Administrator to support the preparation, negotiation, and management of contracts with clients, vendors and stakeholders in Australia. You will review contract terms, ensure compliance with legal and regulatory requirements, and facilitate efficient contract execution.

Working closely with Project Managers and Senior Contracts Administrator, you will administer contracts, manage risks, maintain registers, monitor insurances and securities, and

Qualifications

• 3+ years’ experience in Contracts Administration or related field (construction, energy, or infrastructure preferred).
• Excellent knowledge of contract law, commercial principles, and industry standards.
• Experience administering subcontracts, variations, and claims.

Responsibilities

• Draft and administer main contracts, subcontracts, vendor agreements, supply agreements, and professional services agreements.
• Prepare and manage contract correspondence including letters, notices, and EOT claims.
• Maintain Contract Registers and Variation Registers and ensure timely submissions.

Skills

Contract administration

Negotiation

Stakeholder engagement

Attention to detail

Problem-solving

Communication skills

Analytical thinking

Education

Law/Commerce/Finance/Engineering degree

Job description

All Energy Contracting (AEC) is a leading multidisciplinary construction contractor specialising in renewables and energy infrastructure projects. We deliver projects across solar, wind, battery energy storage systems (BESS), high voltage connections, substations, balance of plant and associated civil, electrical and mechanical works.

As part of the OCU Group, one of the UK’s fastest-growing utility and infrastructure businesses with over 5000 employees globally, we are continuing to build our presence across Australia and New Zealand. AEC offers the best of both worlds; the close-knit culture and opportunities of a growing local business, backed by the scale, expertise and resources of a large international group.

Position Overview:

The Contracts Administrator is responsible for supporting the preparation, negotiation, and management of contracts with clients, vendors, and other stakeholders. This role involves reviewing contract terms, ensuring compliance with legal and regulatory requirements, and facilitating smooth contract execution.

The Contracts Administrator will work closely with Project Managers & Senior Contracts Administrator to administer contracts, manage risks, and ensure the timely and efficient execution of contractual obligations. The position requires strong organisational, communication, and problem-solving skills, with the ability to manage multiple priorities in a dynamic environment.

Key Responsibilities:

• Draft and administer main contracts, subcontracts, vendor agreements, supply agreements, and professional services agreements
• Prepare and manage contract correspondence including letters, notices, and extension of time (EOT) claims in conjunction with Project Managers, ensuring timely submission
• Maintain and be accountable for Contract Registers and Variation Registers
• Ensure compliance with contractual requirements including time bars, submissions, insurances, bank guarantees, and related securities
• Monitor and manage contract securities (bank guarantees/insurance bonds),insurances, accounts, and client billings
• Ensure all contracts align with company policies, legal regulations, relevant Acts, and industry standards
• Identify, report, and mitigate contractual and legal risks, supporting effective risk management strategies
• Proactively manage contract risks and address breaches in a timely manner in accordance with contract requirements
• Assist Project Managers with risk management (including risk registers) and financial reporting in line with project plans and budgets
• Support variation investigations, assessments, and processing
• Collect and analyse project data and assist with preparation of progress claims, payment submissions, and invoice reviews.
• Maintain accurate project documentation and ensure compliance with all record-keeping requirements
• Support contract close-out processes including Practical Completion, Final Completion, final payments, and release of bonds, retention monies, and guarantees
• Maintain strong stakeholder, supplier relationships and assist in resolving contractual disputes and discrepancies

Key Skills, Experience and Qualifications:

• Tertiary qualifications in law/commerce/finance/engineering or equivalent
• 3+ years’ experience in Contracts Administration or a related field (construction, energy, or infrastructure preferred)
• Experience administrating subcontracts and processing variations and claims
• Understand of project environments and contractual documentation requirements.
• Tertiary qualifications in law, business, commerce, finance, engineering, or equivalent preferred but not essential)
• Sound knowledge of contract law, commercial principles, and industry standards
• Strong analytical thinking and problem-solving abilities
• Effective negotiation and mediation skills
• Excellent communication and stakeholder engagement skills
• Strong attention to detail with the ability to manage multiple priorities and deadlines
• Customer service mindset with the ability to build and maintain relationships
• Electrical and instrumentation experience will be highly regarded

We are an equal-opportunity employer committed to creating an inclusive environment where everyone is valued. We welcome applicants from all backgrounds, identities, and experiences We seek to build a diverse team that reflects the communities we serve and seek innovation through varied perspectives. We encourage candidates from underrepresented groups to apply and look forward to fostering a supportive workplace together.