Contract Administrator

Wolf Group Enterprise; Melbourne; On-site; AUD 90,000 - 130,000; Full time

Job summary

Wolf Group Enterprise in Melbourne is seeking a contract administrator to draft, review and manage head contracts, subcontract packages and supply agreements across commercial and residential projects. The role focuses on variations, time extensions and ensuring auditable contract records.

The ideal candidate will have 3+ years of contract administration experience, with a strong grasp of contract principles, risk and compliance, and proficiency in contract management systems.

Qualifications

• At least 3-year experience in contract administration.
• Experience drafting, reviewing contracts, and managing contract variations end to end.
• Sound knowledge of contract principles, commercial risk and compliance obligations.
• Excellent attention to detail with the ability to manage multiple contracts.

Responsibilities

• Draft, review, negotiate and administer contracts across our commercial residential and mixed-use projects.
• Prepare, assess and process contract variations, extensions of time and change orders.
• Establish and maintain a contract register and document control system.
• Work with Project Managers, site teams, consultants, suppliers and subcontractors to administer contractual requirements.
• Identify, assess and escalate contractual, commercial and compliance risks, and provide practical recommendations to management.
• Oversee subcontractor and supplier contract performance, monitor work orders and report on variations, delays and other contractual issues.
• Respond to contractual enquiries, coordinate issues resolution and resolve disputes.
• Manage contract administration throughout the end‑of‑contract cycle, including renewal tracking, templates, clauses and filing requirements.
• Prepare and review contract‑related submissions, reports and records, and analyse contract data to monitor performance.
• Provide contract administration guidance and training to project, site and business development teams.

Skills

Contract administration

Attention to detail

Communication skills

Tools

Document management systems

Contract management software

Job description

Wolf Group is an established Residential Builder and Developer with a growing portfolio of large lot Multi Unit Townhouses, High End Homes, Apartments, Hotels, Commercial and Retail Projects and was the 2021 Winner of the UDIA Medium Density Development Award.

Main Duties for this role

Draft, review, negotiate and administer head contracts, subcontract packages, consultancy appointments and supply and logistics agreements across our commercial residential and mixed-use projects.

Prepare, assess and process contract variations, extensions of time and change orders to ensure each variation is properly documented and approved.

Establish and maintain a contract register and document control system, ensuring all executed contracts, variations and relevant records are complete and fully auditable.

Work closely with Project Managers, site teams, consultants, suppliers and subcontractors to administer contractual requirements and support the timely delivery of project objectives.

Identify, assess and escalat contractual, commercial and compliance risks, escalat matters requiring attention, and provide practical recommendations to management.

Oversee subcontractor and supplier contract performance and compliance, monitor work orders and report on variations, delays and other contractual issues.

Respond to contractual enquiries, coordinate issues resolution and resolve disputes relating to delays, scope deviations, fee and payment discrepancies and service delivery.

Manage contract administration throughout the end‑of‑contract cycle, including contract expiry and renewal tracking, contract templates, standard clauses, approval, execution and filing requirements, while monitoring relevant legislative, regulatory and industry requirements.

Prepare and review contract‑related submissions, reports and records, and collect and analyse contract data to monitor contractual performance and project outcomes.

Provide contract administration guidance and training to project, site and business development teams.

Qualifications

At least 3-year experience in contract administration. Prior contract administration experience within international logistics or building material import/export industries will be highly regarded.

Demonstrated experience drafting, reviewing contracts, and managing contract variations and amendments end to end.

Sound working knowledge of contract principles, commercial risk and compliance obligations.

Excellent attention to detail skills, with the ability to manage multiple contracts at the same time.

Strong written and verbal communication skills, with the ability to explain contract terms clearly.

Proficiency with contract and document management systems.