Contract Administrator

Green by Nature; City of Melbourne; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Professional development

Inclusive team culture

Career growth opportunities

Employee Assistance Program

Job summary

Green by Nature is seeking a Contract Administrator to support the Contracts and Operations teams from our Port Melbourne office. You will oversee a small contract administration team, provide commercial and contractual governance, and drive accurate data entry and reporting across the City of Port Phillip contract.

Key responsibilities include PO creation, invoicing in SAP, and maintaining IMS/digital filing, with training provided for SAP.

Qualifications

• Min 3 years' experience in contract support with a strong commercial acumen.
• Strong computer skills with MS Word, Outlook, Excel.
• SAP Business One experience is an advantage but training will be provided.
• Attention to detail and accuracy in data entry and documentation.
• Ability to work as part of a team and manage competing priorities.

Responsibilities

• Administrative support to Operations and Client Account/Contract Managers.
• Accurate data entry of daily works and labour/production tracking spreadsheets.
• Mentor & support contract administration team.
• Monthly Client Reporting and KPI tracking.
• Raising Purchase Orders and Processing invoices within SAP.
• Maintaining Green by Nature Integrated Management Systems and digital office filing systems.
• Collaborative team environment with handling customer enquiries and office operations.

Skills

Contract administration

Data entry

Team collaboration

Time management

Tools

SAP Business One

Microsoft Word

Excel

Outlook

Job description

About The Role

The Contract Administrator is responsible for providing key administration support to our Contracts and Operations teams, while overseeing a small Contract Administration team based in our Port Melbourne office.

You will provide critical commercial and contractual support, ensuring strong governance, compliance, and commercial outcomes throughout the City of Port Phillip contract.

Responsibilities include:

• Administrative support to our Operations department and Client Account/Contract Managers
• Accurate data entry of daily works and labour/production tracking spreadsheets
• Mentor & support contract administration team
• Monthly Client Reporting and KPI tracking
• Raising Purchase Orders and Processing invoices within SAP
• Maintaining Green by Nature Integrated Management Systems and digital office filing systems
• Contributing to the collaborative team environment with shared responsibility for managing incoming customer enquiries and effective running of the office

About You

• Min 3 years' experience in contract support with a strong commercial acumen
• Strong computer skills with demonstrated ability to operate and maintain computerised office systems including Microsoft Word, Outlook, Excel
• SAP Business One experience is an advantage but not essential (training provided).
• Strong attention to detail and accuracy in data entry and documentation.
• Demonstrated ability to work as part of a team.
• Effective time management and organisational skills including ability to prioritise potentially conflicting activities to achieve the required business outcomes.

Benefits

• Opportunity to develop your skills in a supportive and inclusive team culture built on our core values:Accountability,Bravery, andCare
• Work with the best knowledge and resources available in the industry.
• Access to professional development and ongoing training opportunities
• A clear career path with growth opportunities.
• Access to our Employee Assistance Program providing free mental health support

Our Team & Culture

Discover Green by Nature, our purpose is to enhance lives by constructing, nurturing, and maintaining exceptional green spaces. We are committed to maintaining a safe and healthy work environment for all employees. Safety is a critical part of our culture.

We embrace and celebrate diversity, equity, and inclusion. We welcome and encourage applicants from all backgrounds. Accountability, Bravery and Care are our core values.